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Group of programs: Business automation

Software USU

Accounting log of milk yield

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  Who is the developer?

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The milk yield log is a special accounting document in dairy farming. In the register of documentation that regulates the activities of an agricultural enterprise for registration of products. The milk yield accounting log is used to record daily milk yield — milk is taken into account by quantitative value and not only.

On a dairy farm, a milk register is kept by the director, responsible managers, milkmaids. It is important to update the information in the milk yield accounting log every day, after each milking process. The responsible farm employee enters information on the group of animals that are assigned to them. Milk in yield log is noted not only in quantitative form but also displays other parameters, for example, the level of its fat content, acidity, and other indicators of milk yield, which speak of the quality of the product.

The sample for filling out the milk production log is quite simple. The data in the vertical direction of the table shows the milk yield per day. In the horizontal direction, you can see information about the milk received in quantitative terms for each milkmaid for the entire accounting period. According to this model, you can fill out the milk yield accounting log both in printed typographic form and in an accounting journal created by hand. The legislation does not put forward strict requirements for such log samples; when filling out, you can also use the forms established on a particular farm.

Records are kept in the journal constantly and continuously. The document is kept on the farm for two weeks. Every day it must be checked and signed by the head or foreman. After the expiration of a two-week period, the milk log is submitted to the accounting department. When accounting for milk yields, it is necessary to note in the journal the notes on the so-called control milking.

But the milk yield logbook could hardly be considered reliable storage of information if information about milk production were not transferred every day from an accounting log to a special sheet — a list of milk movement according to the established model of the log form.

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Previously, the maintenance of accounting log paper was considered mandatory, and significant administrative penalties were followed for incorrect or filling in with errors. Today there are no strict requirements for the milk yield journal, and it can be either of an arbitrary form or in a digital version.

Those who today want to do business on a dairy farm using familiar but outdated methods can easily find log sheets for sale in any printing shop, or they can download the log journal form on the Web, print spreadsheets, and fill them in by hand. It is important to remember that when filling out manually, errors and misprints are not excluded, in this case, amendments are permissible in the log journal. However, each change in milk accounting must be recorded with the signature of the manager. Modern farms need a modern approach to organizing work. The need for accounting for milk yields is obvious, but it can be carried out using more modern methods that exclude errors, inaccuracies, and possible information losses. At the same time, no one encroaches on the log sample itself, modern business automation programs fully comply with the rules for its registration and filling.

Using specially designed software to automate farm accounting helps to increase productivity. If the staff does not need to fill out journals, statements by hand, write reports and certificates, then this, according to statistics, saves up to twenty-five percent of working time. With an eight-hour working day, the savings will be almost 2 hours, and they can be directed to better performance of basic professional duties. Additionally, maintaining a digital journal of milk yields allows for high accuracy of the information, because the probability of mechanical errors is excluded.

The optimal program for dairy farming and accounting in it was proposed by the specialists of the USU Software. The software presented by them is maximally adapted to the industry specifics. It’ll help solve not only the issues of filling out accounting documents, but also facilitate the management of the business on the farm as a whole.

In addition to the milk yield logbook based on the logbook model, the system keeps records of feed consumption, livestock, a veterinary journal, livestock cards with a detailed description of the characteristics and productivity of each cow. The program keeps records of the work of the staff, tracks the implementation of schedules and plans, fills out the logs of insemination, calving, and other important logs in milk production. Moreover, all accounting documents will fully comply with all samples and requirements.

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When starting the program, you can select the language.

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All accounting activities will be automated. The program automatically makes the necessary calculations, displays the totals, compares them with other statistics. For example, it won’t be difficult to assess how the introduction of a new type of feed affected milk yield. The USU Software takes control of the warehouse and accounting, generates the documents necessary for the work automatically.

The manager will be able to see and evaluate milk production at any time in real-time because the statistics are constantly updated. This helps you to quickly plan profit, milk sales volumes. In addition to comprehensive accounting, the farm gains control over financial operations, as well as great opportunities for building relationships with customers and suppliers that’ll be beneficial and comfortable for everyone.

USU Software is ideal for companies planning to expand in the future. The system can be scaled to different company sizes, it is easily adaptable to the growing needs of users. With it, from a simple accounting of milk yields to the creation of a large successful complex you’ll need to take just a few steps. And the program clearly identifies these steps, both consistently, logically.

With a large number of functions on offer, the software remains very simple and straightforward. Its use is straightforward. The initial filling of the databases and the start is quick, the program has an easy interface, each of the users is able to customize the design according to their personal taste. USU Software after implementation unites different parts of the organization, its different branches into one information corporate space. Veterinary and zootechnical services will be able to interact with milkmaids, warehouse workers will be able to see the real needs for providing other departments with feed, additives, and technical means. Electronic logs can not only be easily filled in but also checked and marked by the management immediately. The manager will be able to monitor the work of all departments in real-time.

The program keeps logs for different groups of information — for the entire livestock, for the productivity of each individual, for the milk yield received by each milkmaid, or each operator of a milking machine. It is possible to obtain information on the milk yield of each cow. This information will show you how to create a highly productive herd. The software will show if the staff is working effectively. It is easy to create work schedules in the system and see their actual implementation. The logs of accounting statistics for the team show how much each employee worked, how much they did in a day. This helps to reward the best staff members, and for those who work piece-work, the program automatically calculates wages.

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Accounting log of milk yield