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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Accounting of work of transport

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Accounting of the work of transport in the USU-Soft software is organized for all types of transport, including motor vehicles, as well as rail, air and sea transport. The accounting automation program of transport management is universal, the features of each type of transport with which the enterprise works are taken into account when setting up an automated accounting system before the start of its work. Work with transport and its accounting have their own specific nuances. The accounting program of transport work control solves independently many problems using the built-in regulatory and directories database, which contains recommendations of keeping records of transport operations, norms and requirements of performing these works. The information in such a database is regularly updated, so its information is always up-to-date and guarantees compliance with the official regulations adopted in the industry. Accounting of the operation of vehicles is accompanied by taking into account travel costs, including fuel and lubricants, daily allowance of drivers, paid parking or entry into toll areas, as well as travel on toll highways. Compulsory vehicle insurance, vehicle tax, inspection and maintenance costs, and driver medical examinations are added to these operating costs. Some of these works on road transport are daily, some are regular, but its accounting is organized in a continuous automatic mode - as soon as the work is done, it is immediately reflected in the corresponding document.

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The timeliness of documenting work, the implementation of which is accompanied by costs, is an indispensable requirement of any accounting. Therefore, the program of transport work accounting provides you with the automatic documentation of any operation in the process of transportation, including vehicles with their road costs. Accounting of work is carried out according to two parameters - standardized and current transport costs. In the case of motor transport, these costs depend on the brand of transport, operating conditions established by the enterprise for the release of fuels and lubricants. For example, the route sheet is considered the main primary document on vehicles, which contains the entire list of works performed by this vehicle. This information is imported into the register of the work of vehicles, where, in chronological order, the main points in the work of the transport to be recorded in this list are indicated, including the number of hours of its work and differentiating them by the operations performed - movement, loading and unloading, idle time, as well as the number of routes with or without load, mileage. By the end of the reporting month, all indicators in this statement are summed up and a common document is formed - this is the so-called summary of the work of vehicles.

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It should be noted that the accounting program of transport management compiles all the listed documents independently: it transfers values from different statements to the summary, calculates all the presented volumes and transforms them into the required indicators for transport, driver, cargo, as well as structural units. The software configuration of the vehicle accounting statement does all the calculations automatically, excluding the participation of personnel from accounting procedures and calculations, whose duties include only the timely registration of operating readings in the automated accounting system and nothing else, since all other operations are performed by the accounting program - it collects disaggregated data from all electronic records of employees of the transport enterprise. The data are sorted and processed, forming the current indicators of production activities as a whole and separately by objects and subjects. We must say that the software configuration of the vehicle accounting performs all operations within a second, which speeds up many processes, while the amount of data, which can be unlimited, does not affect the speed of calculations in any way. As noted above, employees are required to enter their values into the system after the performance of their duties. To do this, everyone is given personal electronic documents and statements in which they work and which are not available to colleagues, but are open to the management of monitoring execution.

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Accounting of work of transport