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  5. Control of vehicles
Rating: 4.9. Number of organizations: 853
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Countries: All
Operating system: Windows, Android, macOS
Group of programs: USU Software
Purpose: Business automation

Control of vehicles

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Control of vehicles - Program screenshot

Vehicles control in the USU-Soft system provides a production schedule based on the existing transport units in the fleet, and a transport database, which includes vehicles with a full description of parameters and registration data. Thanks to the automated control over vehicles, organized by the program of vehicles control itself, the enterprise quickly solves production problems, in particular, the accounting of fuels and lubricants, which are one of the main items of expenditure, and the misuse of vehicles. Vehicles control in this program saves time for employees of the enterprise, streamlines communications between different services, as well as regulates the activities of personnel, including drivers and technicians in terms of time and volume of work. All operations performed are under the control of the program - both by transport and by employees. Therefore, the management just needs to familiarize itself with the indicators that the vehicles control program provides, forming them based on the results of the current activities of the enterprise as a whole and separately by structural divisions, as well as each employee and vehicle.

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This, firstly, saves management time, and secondly, these are objective indicators, since their formation does not provide the participation of personnel. All data are taken from work journals, while the program of vehicles control excludes the possibility of additions and entering false information, providing a guarantee of the accuracy of working readings through separation of user rights, as well as other tools. The vehicles control program assigns to all employees who are admitted to the program of vehicles management, individual logins and security passwords to them, which determine the amount of service information available to everyone according to the existing responsibilities and level of authority - in a word, the one that is required to perform assigned tasks. In a separate work area, which each has its own and does not overlap with the areas of responsibility of colleagues, the user owns personal electronic forms in registering primary and current information and recording operations performed within the competence. This is the only thing that the vehicles control program requires, doing the rest of the work itself.


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Collecting and sorting scattered data, the program of vehicles management distributes the relevant documents, processing and generating performance indicators, on the basis of which the management establishes its control over the current situation, for which it is enough to familiarize yourself with reporting files. Since the work journals are personal, the employee bears personal responsibility of "giving false testimony". It is easy to identify it by the login, which marks the user's information at the time of its entry into the program, including subsequent edits and deletions. The vehicles control program provides management with free access to all documents in order to monitor the compliance of user data with the real state of work processes and the quality of execution. An audit function is provided to help to speed up this procedure by highlighting the information that was added to the program or corrected after the last reconciliation. In addition to the management control, the vehicles control program itself detects false information, thanks to the subordination between them established through special forms of manually entering data. Therefore, if inaccuracies, accidental or intentional, are found, it immediately detects them, since the balance between indicators is upset. The cause of the violation and the perpetrators are found instantly.

  • order

Control of vehicles

Now let's turn to vehicles control through the production schedule and the transport database. As for the databases formed here for all working categories, they all have the same structure - the screen is divided in half. In the upper part there is a general list of positions; in the lower part there is a detailed description of the position selected in the list above. In addition, the database establishes control over the validity period of registration documents of transport in order to promptly exchange them. In the production schedule, vehicles are scheduled for work hours and repair times by dates, in accordance with valid contracts of the delivery of goods. When a new order arrives, logisticians choose the appropriate transport from the available ones. When you click on a period reserved, a window opens with detailed information where this vehicle is now located.

The program is installed on a digital device with a Windows operating system and does not impose requirements on its technical part; it has high performance. The speed of performing any operation is a fraction of a second; the amount of data in processing can be unlimited; there is no need to have an Internet connection in local access. An Internet connection is required during the operation of an information network that unites the activities of geographically dispersed services. The general information network has remote control of the head office, while the remote service has access only to its information; the head office has access to all data. Employees of the enterprise work together at any convenient time without the conflict of saving information, since the system provides multi-user access. The automated control system has a simple interface and easy navigation, so that everyone who has received admission can work in it, regardless of experience and skills.

For the design of the interface, more than 50 individual options are attached; the employee can set any of them by selecting the appropriate one using the scroll wheel. Control over goods, including spare parts and fuel, is carried out through the nomenclature; their every movement is recorded by waybills, which are saved in their own database. All documents of the enterprise are generated automatically; autocomplete is involved in this - a function that independently selects values according to the request. To maintain regular contacts with the client, electronic communication is offered in the form of e-mail and SMS, it is used to inform about the location of the cargo and for mailings. The system can automatically send notifications to the client from each point during the carriage of goods. To maintain effective communication between employees, an internal notification system is offered, working in the form of pop-up messages in the corner of the screen.