Rating: 4.9. Number of organizations: 622

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Delivery automation

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Delivery automation provided by the USU Software allows you to regulate the delivery of goods and materials, including the processes of accepting applications and choosing the most rational route, control over delivery as the order moves from the sender to the recipient in terms of the dates, location, and costs. The goods and materials, which should be delivered, are listed in the nomenclature row formed by automation using the information from other databases - customers, orders, invoices, couriers, and so on.

All bases in the automation program have the same structure and the same data management tools, which allow users to easily move from one database to any other. At the same time, the presentation of data in the delivery automation by the USU Software obeys one principle - at the top of the screen there is a line-by-line list of positions, database participants, with their assigned numbers, at the bottom there is a detailed description of the line selected at the top. Detailing is in separate tabs, according to the names of operations. The transition between the tabs is very easy and can be done with one click.

The delivery automation of goods and materials involves the execution of operations in an automatic mode, including the preparation of the entire package of current documentation for the company, which is used in the implementation of the enterprise’s activities. This package includes accounting workflow, all types of invoices, orders to suppliers, standard contracts, and documents for the delivery of goods and materials that accompany them to their destination.

Automation of the delivery of materials and goods relieves personnel from performing several duties and, in addition to drafting documentation, provides such advantages as a decrease in labour costs and, accordingly, an increase in labour productivity, as well as an acceleration of information exchange, which leads to an increase in the speed of production processes since the issues of coordination and decisions are made in the current time mode.

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Automation of accounting for the delivery increases its efficiency through the completeness of data coverage, which is ensured by automation due to the induction of mutual relationships between values from different categories, which makes all indicators balanced among themselves, and if false readings enter the system, it will cause an imbalance between them. Nevertheless, there is no need to worry as the delivery automation app works properly and with the minimum number of mistakes!

Automation of the delivery accounting provides the company with regular reports and analysis of activities for all types of operations, including production, finances, and economics. They can be received at the end of each reporting period, the duration of which will be determined by the company itself. From these reports, you can observe which indicators most affect the formation of profit, and, within the ready-made indicators, which components are the most active in this process.

Automation of the delivery of goods provides special forms for work that ensure the establishment of a reciprocal connection between data, which was mentioned above, and at the same time speed up the process of entering information. For example, the order window. This is a form for accepting a delivery request, where the manager enters information about goods and materials, their recipient, route, and others. Over time, these forms are used to compile a database of orders, or a delivery sales base, each of them has its status and the colour assigned to it, based on which the manager visually determines the readiness of execution. Due to automation, status, and colour change automatically. The refreshment is provided with information coming into the system from different employees, who are directly related to the delivery of goods and materials, and the transition from one stage to another is recorded by them in electronic work logs, then the data is displayed on the performance of indicators that change the order readiness status.

The manager may not control the execution of some processes. The system, due to automation, will independently notify, which goods and materials have been delivered, and, at the same time, will send SMS messages to the client about the transfer of the goods to the recipient. The electronic form has a special format. There are drop-down lists with hints in the fields for filling, from which the manager selects the desired answer option, and only the primary data is entered from the keyboard, and the current data by the method of selecting information from different databases, which can be loaded via an active link in the form and then returns to it.

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When starting the program, you can select the language.

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Automation, based on this completed form, draws up the accompanying documents for the goods and materials that should be delivered to the customer. The accuracy of registration is guaranteed by automation since the details of the client and the goods were sent to him earlier. Addresses are contained in the system and checked. Due to the form and the automation itself, the time spent by the personnel on the registration of applications is minimized, the selection of goods and materials is carried out from the nomenclature, where the trade characteristics are indicated in advance, therefore, when forming the application for delivery and documents for it, there simply cannot be a confusion.

Automation increases the competitiveness of the company, the quality of work processes and management accounting, optimizes costs, and reduces the number of staff at work.

The automated system can be easily integrated with warehouse equipment, improving the quality of warehouse management, speeding up the search and release of goods, and inventory.

In the nomenclature range, all commodity items are classified to speed up the search for the required materials among thousands of similar ones and the formation of invoices. The catalogue of categories is attached to the nomenclature, each item has its number and parameters by which it can be quickly identified when registering for delivery to the buyer. Formation of invoices is a documentary registration of the movement of products in a specified direction. A database is formed from them and each has its assigned status and colour.

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If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!

Delivery automation