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Rating: 4.9. Number of organizations: 289
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Countries: All
Operating system: Windows, Android, macOS
Group of programs: USU Software
Purpose: Business automation

Fuel control system

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Fuel control system - Program screenshot

The issue of controlling fuel resources concerns each company, which has a personal car fleet on its balance sheet. Despite the number of vehicles, almost half of the cost of maintaining cars falls on gasoline, fuels, and lubricants. That is why a fuel control system is needed to create optimal accounting conditions in this area. Only the use of modern technologies and automation of processes is the most rational way to account for the costs of fuels and lubricants. Using computer programs, it is possible to competently manage finances, increase profitability, using available resources and reserves, without further development of the composition of the vehicle fleet.

Fuel is not only the most expensive item of expenditure, but it often causes fraud among employees, which can bring huge financial losses to the organization. Draining or overstating the consumption of gasoline on documentation does not help to increase an income. The decision to introduce a fuel consumption control system will help to get a complete and objective estimation of the amount of fuel used by each vehicle, the route of their movement, and the quality of the drivers' work.

To provide objective information and improve the already formed structure of the consumption of lubricants and fuel, several parameters must be considered in the chosen automated program. It should record the quantitative indicators of fuel consumed, residues in the tank, refuelling volumes after each work shift, and the data obtained should be stored for a long period. It is also important to control the real consumption but in a comparative analysis of existing plans. All received information on fuel must be readable and suitable to subsequent statistics and reporting. It is essential that the system can perform not only accounting for one or several transport indicators, but also create a common information network, compile a database of vehicles, personnel, customers, and contractors. At the same time, it is important to protect all information from interference by third parties who do not have the right to use them.

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There are many options of different programs that can partially solve the problems of accounting for the fuel and vehicle fleet of an enterprise. However, we have created a more advanced application that comprehensively organizes the information space – USU Software. It helps to improve the quality of services for the transportation of goods, passengers, reducing costs, and expenses related to vehicles. The fuel consumption control system is installed by our specialists on the company's personal computers, and no special equipment is needed. Implementation takes place remotely, via the Internet, which simplifies the process of switching to automated control and saves your time.

To master our system, you do not need to take additional courses or training. Understanding of the structure takes, actually, a few hours, and any personal computer user can cope with it. The profitability of switching to an automated form of business performance will save you from unnecessary expenses that could have been left out earlier. From the very first day of the USU Software operation, it determines many parameters that were not under control or were conducted incorrectly.

Accurate information on the consumption of fuels and lubricants, routes of movement, and time spent on the road by each vehicle helps the management to look at the work process of the enterprise differently. The economic situation of the organization can become better and more optimized. According to the results of the USU Software analysis, parameters that should be corrected are identified, to save money, without prejudice to the main activity. These obtained profits and finances are easy to use in business development. All cases of draining and using fuel resources for personal needs are excluded. Competitiveness will increase, customer confidence will grow due to the rational distribution of work processes and timely execution of orders. Starting with the automation of the fuel control system and appreciating all the delights of its application, it is possible to add additional functions that will be taken over by accounting, operational, analytical, and warehouse accounting. You can supervise the work of employees and calculate their wages. It is also possible to establish communication with customers by setting up the mailing via SMS or using voice calls. The upgrade can be carried out at any time due to our system.


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A competently organized fuel control system has a positive effect on the discipline of employees. The factor analysis determines the moments that affect the excessive consumption of fuel and lubricants, thereby planning the further activities of the transport fleet. USU Software will reduce the cost of car maintenance, control the timing of the technical inspection in time, which means safe and reliable transportation.

The fuel control system is simple and accessible to users of personal computers without special knowledge and skills since the menu and navigation are not difficult. The management will be able to control the work of employees and the execution of assigned tasks through access to the internal profiles.

Automation of the fuel control system allow you to have up-to-date data on fuel stocks. The system displays the consumption of gasoline and lubricants for each vehicle considering its technical characteristics. Creation of a common information workspace includes all departments of the enterprise, which saves time for sending tasks, calls.

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Fuel control system

Fuel is accounted according to the existing nomenclature list, where types, brands, product characteristics, contractors, and storage warehouse are indicated. An automatically generated invoice will help to track the movement of fuels and lubricants and their consumption at different periods. The fuel control system counts not only the amount of gasoline used but also the amount that was spent with a price increase factor.

The application is easy to customize for the necessary requests and the scale of the company does not matter. Each production process has a set of documentation, created by the system, which fills in the necessary parameters automatically, based on the data available in the database.

Control of fuel and lubricant balances in the warehouse helps to determine the uninterrupted period of operation of the enterprise. The notification function will warn about the need of additional purchases. The program can maintain the speed of actions even when all users work together, eliminating the likelihood of conflict, thus, saving all the information. The software can work locally, inside one room, or remotely, connecting all divisions and branches via the Internet.

USU Software automatically calculates the difference in fuel resource indicators at the beginning and end of the working day, based on the data of the waybills.

The scheduling of work tasks and their execution by each employee can be regulated due to the audit. Reporting plays an important role in identifying problematic and promising areas of the enterprise. The software configuration has the function of analysing and generating all kinds of reports in a form convenient for you!