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Rating: 4.9. Number of organizations: 942
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Operating system: Windows, Android, macOS
Group of programs: USU Software
Purpose: Business automation

Gasoline accounting

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Gasoline accounting - Program screenshot

Gasoline accounting and its provisions are approved and displayed in the accounting policy of the enterprise. It is carried out using waybills, which provide order and control over the use of resources. A waybill is a document that is an integral part of the primary documentation, which displays the mileage of a vehicle and based on this factor, it is possible to identify an indicator of gasoline consumption. For companies using transport as their main activity, it is imperative to keep and fill in waybills, considering some features in the form of displaying additional information. The waybills are filled in for each car separately. Gasoline is accounted for at the actual cost and the write-off is made according to the information of the waybills. Gasoline accounting occurs due to the use of special accounts for debit and credit, which keep records of gasoline, fuels, and lubricants. Primary accounting documentation is collected and stored in properly. Documentation used in accounting are documents accompanying the purchase of gasoline such as invoices, checks, and coupons, waybills confirming its appointment, documents confirming its use, including acts of the write-off, reporting, and others.

The gasoline accounting procedure is carried out by including in it the number of costs. In the accounting of fuels and lubricants, it is necessary to consider the calculation of fuel costs. It can be done in two ways: using the documents provided by the vehicle manufacturer or by calculating the actual cost of gasoline for transportation. The second method of calculation is used much more often. To calculate the cost of gasoline, a general formula is used, unless the company calculates it by certain rules. The regulation of gasoline consumption indicators is carried out by the organization for control purposes. If the norms are exceeded through the fault of the driver, the amount of damage is deducted from the employee's salary.

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Gasoline accounting is characterized by accounting and costs. Therefore, it is important to carry out accounting transactions accurately and attentively. Nowadays, many enterprises are trying to optimize work processes by reducing time and increasing productivity, and efficiency. Implementation of automation will be a great solution for any enterprise. Automation programs allow you to regulate activities, including modernization, simplify the work process, minimize human labour, thereby increasing accuracy and error-free performance, and contributing to the growth of labour productivity. Automation of gasoline accounting will allow to perform all functions electronically in automatic mode.

USU Software is an innovative program that optimizes the working activities of any type of enterprise. The development and installation of the application are carried out considering the needs and wishes of the company and have a wide range of functionality. The program can be used not only for one process but for all, thus, all work activities will interact as a single mechanism. USU Software easily optimizes gasoline accounting.


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Keeping gasoline records with the aid of our program provides opportunities such as automatic filling and control of waybills, reporting, calculating gasoline costs, comparative analysis of consumed gasoline with accepted standards, identifying the reasons for exceeding the standards and eliminating them, storing and processing all primary documentation used in accounting, the formation of accounting, and tax reporting.

USU Software optimizes not only the accounting of gasoline but also the entire financial accounting. It has the functions of analysis and audit, which will ensure the formation of an effective control and management system, reveal the hidden reserves of the enterprise, allowing to reduce costs, contribute to the growth of labour productivity, effective development of the enterprise, and growth in profitability and profit indicators.

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Gasoline accounting

The most important thing in every program is the convenience of its service. The best development should have high-quality functionality as well as understandable instructions to use all the functions. Due to the last developments of computer technologies, the gasoline accounting system has all the necessary features, which will only benefit your enterprise. The best characteristic is a simple and convenient menu with all essential settings. Every employee can cope with it and start the work from the first try. Therefore, their productivity will be increased, which leads to the rise in profit of the enterprise.

The gasoline accounting can perform any kind of tasks related to the accounting as it has in its system all the tools required for full and automatic accounting. It stores a huge amount of data and analyses them in a short period, according to the settings determined by the manager. These data concern execution of the order, delivery in time, information about the client, information about the employee, who performs the transportation, and, of course, usage of the gasoline during carriage. After collecting, all the databases are processes to gain the full report, results of which used by some departments responsible for CRM or ERP to eliminate the extra expenses and develop the quality of the whole transportation process.

Other possibilities of the product are storage and processing of primary documentation, electronic waybills, and their automatic filling, calculation, and control of gasoline costs, automation of any workflow, enterprise management system with remote control, analysis, and audit, processing of detailed accounting data, logistics and warehouse management, quick search function, statistics, implementation of the development of plans and forecasting.

The company provides training and follow-up support for our clients!