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Rating: 4.9. Number of organizations: 24
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Countries: All
Operating system: Windows, Android, macOS
Group of programs: USU Software
Purpose: Business automation

Goods delivery accounting

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Goods delivery accounting - Program screenshot

Accounting of the delivery of goods is automated in the USU Software, which is an automation program for enterprises involved in the delivery of goods from a manufacturer or seller to a buyer. Automated accounting for the delivery of goods allows you to optimize delivery costs. For example, by choosing a more rational route since the accounting system can offer several options from the available ones and indicate the most optimal in terms of costs and deadlines.

The time of order processing and the formation of an offer is a fraction of a second. The manager who accepts the application can immediately inform the client about the choice of the route and its cost. Fractions of a second - the speed of any operation in an automated accounting system of goods delivery, regardless of the amount of information being processed.

Automated accounting of the delivery of goods accelerates all processes in the production activities of the service not only due to the instant processing of information but also by organizing the employee's workplace, providing with convenient tools in the form of specially designed forms, databases, which make it possible to quickly perform duties, thereby increasing labour productivity.

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Accounting of the delivery of goods to the buyer implies accounting of all the costs along the chain from receiving the goods from the warehouse to its transfer to the buyer. To ensure that all goods, which should be delivered, are under strict accounting, a nomenclature row is formed, where each product has its nomenclature number and trade characteristics, by which it can be distinguished from the mass of similar goods. These characteristics include barcode, factory article, brand or manufacturer, price, supplier, and others. Control over goods is also automated as any movement of goods is immediately documented by drawing up the corresponding invoices.

Invoices are generated automatically. The manager indicates the goods category, name, quantity, and basis of movement. The finished document has a generally established format and can be printed or sent by electronic communication, but it must be saved in the accounting system, namely in the invoice database, where they are accumulated over time and, for visual differentiation, are divided by statuses and have assigned colours, which indicate the type of invoice.

Information about customers in the software configuration for accounting of the delivery of goods is contained in the CRM system, where the customer's data is stored, including contacts, order history, and interaction with the customer in general. Various documents confirming the relationship are attached, including the texts of mailings sent to customers and price proposals. In this database, each customer has its own ‘dossier’, and the CRM system in the configuration of the goods delivery accounting independently monitors the regularity of contacts with the client, carrying out periodic monitoring of customers and automatically forming a list of those who should be reminded on its basis about their goods, and offer their delivery services.


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The automated delivery accounting system places orders received from buyers in another database, the order database. The sales base is formed here, which is subject to analysis to assess the interest of buyers in goods. This analysis is carried out by the accounting program itself at the end of each reporting period. The quality of the software for the accounting of the delivery of goods distinguishes it from the offers of other developers in this price segment since no other program analyses the current activities of the enterprise.

The order base includes all orders, not only those for which delivery was made but also those that can be done in the future. Orders, like invoices, are divided by status and colour. The status indicates the degree of delivery completion, and if it changes, accordingly, the colour also changes and allows the delivery worker to visually monitor the status of the order. The status change is automatic due to the information from the couriers, which they place in the accounting system. From their electronic reporting documents, the data goes into the general information exchange, causing corresponding changes in all indicators related to the completed delivery.

In the software configuration for the accounting of the delivery of goods, one of the main performance indicators is time. Therefore, special forms are offered to reduce labour costs and based on them any required documents are further formed. It was mentioned above about tools that optimize the activities of personnel, including such forms. By the way, filling in the order window, or the form for accepting an order for delivery leads to the compilation of a package of accompanying documentation by the automated accounting system independently, which eliminates errors in their preparation. It is important since the timely receipt of the order by the buyer depends on the quality of the documentation and, accordingly, the reputation of the service.

  • order

Goods delivery accounting

To regulate the user's activities, establish control over data by separation of rights. Everyone receives an individual username and password. It increases the responsibility of users for the information posted since it is personalized and stored under the username.

The formation of a separate work area for each provides personal electronic forms. Access to them is given only to the management to control the execution. To save time during personal electronic forms checking, an audit function is proposed, which highlights the information added and corrected after the last reconciliation. Another function is an autocomplete, which is responsible for the automatic generation of documents that the company operates with during its activities. A set of templates is provided. When composing documents, the autocomplete function works freely with all data and selects exactly those that correspond to the purpose of the document, observing all the requirements. The automatically generated documentation includes financial statements, all types of invoices, orders to suppliers, standard contracts, and a package of documents for delivery.

Warehouse accounting, organized in the current time mode, automatically deducts goods issued for delivery to customers from the balance sheet and informs about the current balances. Statistical accounting, organized according to all indicators related to it, allows you to objectively plan your activities for the next period with a forecast of results. By the end of the reporting period, analytical reporting is formed, due to which it is possible to identify negative and positive directions in the delivery of the goods and additional resources.

The employees report shows which worker is the most efficient in terms of generating profits, the most responsible for performing tasks, or the laziest. The product report demonstrates which products are the most popular, the most profitable, completely illiquid, and identifies substandard products. The customer report allows you to assess the activity of each customer, highlight those who make orders most often, who spend the most money, and who bring in the most profit. All reports are compiled in a tabular, graphical format, convenient for visual assessment of the significance of each indicator and are saved for each period to study the dynamics. The generated analytical reports increase the quality of management and financial accounting, which immediately affects the formation of the company's profit.