Rating: 4.9. Number of organizations: 666

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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Goods delivery management

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  Who is the developer?

Program screenshot

The management of the delivery of goods is a direct task of the USU Software, which automates the procedures of placing delivery orders, choosing the optimal delivery route, controlling the management of delivery, materials, and goods to be transported. The management of goods and materials is carried out in the commodity base. In the nomenclature, their full assortment is presented. All goods and materials have their nomenclature numbers and trade characteristics to identify materials when ordering them for delivery.

The management of the delivery of goods begins with accepting an application, for which the manager opens a special window and indicates the customer in it, and not by directly entering data from the keyboard, but by choosing from the client base, where a quick transition is made from the cell where the customer should be indicated. If the customer applies for the first time, the management program requires his mandatory registration before the start of the remaining procedures, for which a specialised window is opened. In the case when a client is already registered, information management requires specifying personal data and contacts, as well as the source of recommendations, due to which the customer is applied for the delivery of goods and materials. Such ‘passing’ marketing research allows the delivery management to identify the most effective advertising platforms that are used by the management to promote services of the delivery of goods and materials.

The management of goods delivery uses a special form to register customers, orders, goods, and materials. Menu with answers is built into the filling in fields, and the delivery officer just needs to choose the one that suits the order. When you enter a regular customer in the application form, all fields display information on his previous orders, which is convenient since you do not need to re-enter additional information, including some details and delivery addresses if they are always the same. The delivery employee spends seconds to receive an order, and delivery management automatically calculates its cost, providing an opportunity to immediately agree with the sender. This approach allows you to reduce the time at each work stage, minimizing the time and labour costs of personnel, and accept much more applications in the same period, as in the absence of automation.

Who is the developer?

The main thing is when there are orders. In this case, delivery management is helped by the client base, which has the format of a CRM system that constantly monitors customers, maintaining regularity of interaction by searching the new reasons for contacting and organizing advertising or information mailings. A wide range of text templates of any content is provided in the automated control system. If product management has such a powerful tool as CRM, requests should be constant, however, a lot depends on the effectiveness of personnel, which can also be measured at the end of the reporting period. Thus, the management is provided with a personnel report, which will indicate the volumes planned and completed on this period of work, based on which they can objectively assess the performance of each employee.

The movement of goods and materials in the enterprise is also documented automatically through the preparation of invoices of all types, including those for accompanying goods and materials to the client. Document management is automated as all documents are generated automatically based on the information placed in the management system and meet all the requirements that may be imposed on them. The package of automatic documentation includes financial statements, purchase orders, industry statistical reporting, and standard contracts. The staff does not take part in this procedure, as well as in accounting and counting operations, which increases their accuracy.

Due to the automation of the delivery management, the goods and materials are dispatched under optimal time and cost conditions, which has a positive effect on the company's profit. The function of managing goods and materials belongs to warehouse accounting, operating in the current time mode. As soon as goods and materials are issued for delivery, they are automatically debited from the balance sheet. Parcel delivery management can also be successfully automated according to the same scheme and in the same software.

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Who is the translator?

Automation determines the most effective format for working with information, providing new opportunities for managing it, which is immediately displayed on work processes. They become faster as the activities of personnel are streamlined. This allows you to control the timing and quality of execution, while each has its workspace, providing a personal responsibility for the performance of duties. This motivates the employee for labour exploits. Besides, the management system automatically calculates wages, considering what has been done during the period, which is reflected in the automated system, thereby providing it with timely information.

To enter the automated management of the delivery of goods, employees receive individual logins and passwords that protect them, which designate areas of responsibility according to their competence. Employees receive individual electronic forms for entering information, where they register the operations performed, mark the readiness of tasks, and add information. The management regularly checks individual electronic forms of users since they have free access to all files, using the audit function in this procedure, due to which, the information that was added to the logs after the last control is highlighted. This can be new information, edits, or deleted parts.

User information is marked with a login. You can always determine what information was added by a particular user. There are records according to the time of data entry.

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Goods delivery management