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Rating: 4.9. Number of organizations: 502
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Countries: All
Operating system: Windows, Android, macOS
Group of programs: USU Software
Purpose: Business automation

Transport enterprise management system

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Transport enterprise management system - Program screenshot

The USU Software is a transport enterprise management system that can be installed on the computers of the transport enterprise by our development team remotely via the Internet. In terms of its structure, the automated transport enterprise management system is very simple – it has three structural blocks in the menu, which are practically identical in the names of the internal tabs and consistently perform their functions in the system.

‘Directories’, ‘Modules’ and ‘Reports’ are the three main ‘pillars’ of managing a transport enterprise in an automated format, each has its own tasks. While two sections, Directories, and Reports, are not available for entering user information, since their purpose is different – in the first case, it is a complete set of processes in the management system, the definition of the regulation of operations and the hierarchy of accounting procedures, the regulation of production activities, the automation of calculations, in the second case it is the analysis and assessment of the operating activities of the transport enterprise, which is organized in the Modules section. It is in the Modules section where users' forms are placed, in which they enter their statistical data of work processes, register the operations performed by them and add the results obtained during the performance of their duties. It is in the Modules that all changes in the production process of the transport enterprise are saved, documents are formed, and performance indicators are recorded.

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Any transport enterprise is interested in an automated control system in terms of increasing its efficiency, which is provided by the automation of internal activities and management by reducing labor costs and speeding up information exchange, regulating work operations in terms of time and volume of work, accounting for materials used. Thanks to automated management, the management of the transport enterprise save a lot of time on monitoring the activities of personnel and the condition of transport units, the tasks they perform, assessing the efficiency of resources, and identifying additional reserves. These management functions belong to the automated system, and the management of the transport enterprise receives convenient reports generated by it, from which it receives all the necessary information.

For example, a production schedule is formed by an automated management system for a transport enterprise, where a plan for transportation and maintenance is generated for the enterprise as a whole and for each transport unit separately. Information in the chart is interactive - it changes every time new values are added to the control system, if they are related to objects, subjects and processes are also recorded in the chart. To manage a transport enterprise to receive information about a specific transport unit, just click on the period of its employment, marked in blue, and the automated system will present a detailed description of the tasks for the specified dates. If you click on the period highlighted in red, when the vehicle is in the car service, a window will appear with a complete list of planned or already performed work.


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At the same time, the schedule is not corrected by anyone - its filling is also automated and is carried out on the basis of data coming into the system from users from various services, for example, planning maintenance periods – from transport workers, performing repair work – from a transport repair service, flight control – from logisticians, flights – from coordinators. Everyone does their job, marking the stages of completion of their tasks, and the automated system collects this information, sorts it, and processes it, distributing it to all processes that are relevant to the information received.

In addition to the production schedule, several more databases are presented in the automated management system of the transport company, including the database of transport and drivers, the nomenclature, and a single database of contractors, invoices and orders, and others. In these information systems of the ‘local’ level, all changes are also noted, on the basis of which it is possible to form an idea of the current processes, this responsibility is again assumed by the automated system - it provides reports by the end of each period, for the compilation of which there is a separate block in the menu.

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Transport enterprise management system

These analytical and statistical reports are the best tool for the management system, as they allow you to quickly assess the efficiency graphs of the entire transport company, each transport unit, and any employee, the degree of use of the vehicle fleet and specific transport, the profitability of transportation in general and separately for each flight, the activity of customers and the commitment of suppliers, etc. Reports are provided by the control system in a visual and easy-to-view format - in the form of tables, graphs, and diagrams, which also show the dynamics of changes in indicators. When setting up the system, you can select several different languages to work with at the same time. When setting up, you can select several different currencies – the system will settle settlements for any of them in compliance with the relevant conditions when generating documents. The system independently forms all the documents of the transport company, freely operating with the available data and forms, a large set of them is enclosed for this task.

Automatically generated documentation includes financial statements, all types of waybills, cargo escort packages, standard service contracts, and a lot more. Digital documentation forms in the system are unified – they have the same filling format, all databases are equally organized too, as they have the same presentation structure. This principle of ‘uniformity’ allows users to work on different documents at high speed, which, in turn, reduces the working time for working with documents. Timely data entry is important for the system in order to correctly and fully reflect the state of the processes. Piecework wages are calculated automatically based on the amount of work recorded in the users' work forms. Each user works in a personal account and is responsible for the accuracy of their information; to enter the system, they have a personal username and password. Separate access to service data protects its confidentiality by limiting the information available within the user's competence – they will see exactly as much as needed for performing their work.

User information is controlled by the management of the transport enterprise using the audit function – it speeds up the procedure greatly. The system is easily integrated with warehouse equipment, which speeds up inventory and search, goods issue, improves the quality of warehouse operations, and warehouse management. Automated warehouse accounting is carried out in real-time, automatically writing off goods from the warehouse for which consignment notes have been issued for their transfer. Thanks to this format of warehouse accounting, the transport enterprise has prompt notifications about current inventory balances and automatically generated purchase orders.