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Group of programs: Business automation
Vehicle accounting
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Accounting of vehicles in the USU Software is automatic, which means that the participation of employees of the transport company in the accounting procedures and calculations is excluded. The same automatic mode provides control over vehicles, which allows you to have information about vehicles at any time in real-time and make decisions about their use, considering the current situation. And this provision includes a period of employment, a period of being in car service for inspection or maintenance, and a period of downtime.
Automated accounting of vehicles and drivers makes it possible to increase the degree of their use and, thereby, reduce the downtime periods, which will immediately increase the volume of production - the number of shipments and, accordingly, the turnover. Although, their growth requires an increase in the number of requests for transportation, which depends on the quality of customer interaction. But to activate this interaction, the automated accounting of vehicles and drivers offers its effective tools.
To maintain a correct and efficient accounting of vehicles and drivers, two databases are formed: about vehicles and drivers. Both have the same data presentation structures, although this is relevant to all databases presented in the system. If the screen is divided into two horizontal halves, in the upper part there is a general list of positions listed in the base, and in the lower part, there is a panel of active bookmarks. When you click on any, a field with a full description of the parameter placed in the name of the tab will open. It is convenient and easy to implement.
Who is the developer?
2024-04-20
Video of vehicle accounting
This video can be viewed with subtitles in your own language.
The vehicles accounting offers only unified electronic forms related to different processes but all with the same filling principle and the same principle of distributing information over the structure of the document. This allows the user not to waste time on visual processing of the electronic form when moving from one process to another, and the savings in working time will be very significant.
Let us go back to the bases. Both databases, for vehicles and drivers, contain a complete list of their participants and set-in similar tabs control over the validity period of documents confirming their registration. In the case of vehicles, the documents issued for the vehicle and their validity period. In the case of drivers, the validity period of their driving license. At the same time, vehicles are divided in the configuration for the accounting of vehicles and drivers into tractors and trailers, and information for each is given separately.
The second similar tab in both databases is state control, for vehicles - technical, for drivers - medical. This tab provides information on all previous technical inspections and work that were carried out during maintenance, including replacement of spare parts, and the next date is indicated. In the same way, the results of past medical examinations are indicated in the driver database and the next date is determined. The vehicles and drivers accounting strictly follows all the deadlines, reminding the responsible person in advance of the need to replace documents and the schedule to monitor maintenance and medical examination.
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When starting the program, you can select the language.
Who is the translator?
Khoilo Roman
Chief programmer who took part in the translation of this software into different languages.
Instruction manual
The third similar tab in both databases is the track record of vehicles and drivers, or a list of work performed by each vehicle and each driver, with an indication of related parts. The accounting program in the transport database collects all information about the technical characteristics of each unit, including the model, year of manufacture, speed, fuel consumption, carrying capacity. In the driver's database, there is information about the qualifications of each, experience in general and in the company.
The accounting program offers the planning of production activities, forming a special schedule, indicating the periods of use of transport and its maintenance in colour. Changes in the database are noted indirectly. Users keep their electronic journals, registering the execution of tasks, individual operations, and everything that is included in their responsibilities. Based on the entered information, the program automatically replaces or adds new readings to the existing ones, which are in the databases. At the same time, information can come from different services and be duplicated in documents due to the intersection of areas of interest.
For example, information about the periods of transport employment and maintenance is presented both in the transport database and on the production schedule, while the information in the database is considered primary, and the schedule is formed on its basis. Therefore, employees of different profiles must work in the automated accounting system. In this case, the information complements each other, and the overall picture of the production process will be reflected not only correctly, but also fully.
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To buy the program, just call or write to us. Our specialists will agree with you on the appropriate software configuration, prepare a contract and an invoice for payment.
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If the program is purchased for 1 user, it will take no more than 1 hour
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Vehicle accounting
The program has a simple interface and easy navigation. This makes it possible to attract users with little or no experience to work. The multi-user interface allows you to work together simultaneously without a conflict of saving data. With local access, the presence of the Internet is not required. When operating a common information field, an Internet connection is required to all services, including remote and route coordinator.
The program organizes the maintenance of continuous statistical accounting, which allows you to objectively plan the next periods and predict the expected results. Based on the statistics obtained, analytical reporting is being formed, where the results of the analysis of all types of activities and new trends are presented. Analysis of activities allows you to optimize work processes, assess the efficiency of personnel, the degree of use of transport, and identify factors influencing the profit.
Accounting in the organization of transportation is carried out through the preparation of invoices. They are generated automatically, specifying the position, quantity, and basis. Waybills make up another base, where all specifications for the cargo and declarations are stored. Each document has a status, according to the type of transfer of goods and materials, and colour. Accounting of products is carried out using the nomenclature, where all commodity items are listed. Each has a number assigned and trade characteristics. Accounts of interaction with clients are kept in the CRM system. Each client has a ‘dossier’, which presents a plan of work with him, an archive of relations from the moment of registration, and contacts. In the archive of relations with clients, previously sent price offers, texts of information and advertising mailings, and a list of all work performed are saved.
The program has a database of orders, made up of applications received from customers, including for transportation, and each of them has a status and colour, reflecting readiness. When passing the next section of the route, the driver or the coordinator marks its completion in their journals, which is immediately displayed in other documents and the order base. When the location of the cargo changes, the status of the application and its colour change automatically, allowing the manager to visually control the stages of transportation. The vehicle accounting program is easily compatible with warehouse equipment, which improves the quality of work in the warehouse, speeding up operations such as searching and issuing products and making inventories.