1. USU
  2.  ›› 
  3. Programs for business automation
  4.  ›› 
  5. Waybill registration
Rating: 4.9. Number of organizations: 683
rating
Countries: All
Operating system: Windows, Android, macOS
Group of programs: USU Software
Purpose: Business automation

Waybill registration

  • Copyright protects the unique methods of business automation that are used in our programs.
    Copyright

    Copyright
  • We are a verified software publisher. This is displayed in the operating system when running our programs and demo-versions.
    Verified publisher

    Verified publisher
  • We work with organizations around the world from small businesses to large ones. Our company is included in the international register of companies and has an electronic trust mark.
    Sign of trust

    Sign of trust


Quick transition.
What do you want to do now?



Waybill registration - Program screenshot

Cost control is the main task of any transport company as it contributes to the competent management of funds and the implementation of the specified amount of costs. One of the most effective tools for the implementation of such regulation is the registration of a waybill - a document that allows not only to control the costs of transportation but also to systematize cargo transportation in general. USU Software is designed specifically to improve the efficiency of various activities of companies involved in the field of transport and logistics. It is distinguished by the convenience of structure, intuitive interface, and a variety of functions. The waybill registration program can be used by organizations providing international transportation services since it supports accounting in various languages and currencies. Computer system configurations can be customized following the requests, requirements, and characteristics of each enterprise to ensure the effectiveness of the proposed solutions and the optimization of operational and management processes.

The implementation of tasks is carried out in the program sequentially in three sections. First, a library of data necessary for the implementation of all areas of activity is formed. Users enter in the ‘Reference books’ section information about compiled routes, transport services, accounting accounts, counterparties, and the nomenclature of warehouse stocks. The information is categorized and can be updated as needed.

This video can be viewed with subtitles in your own language.

The ‘Modules’ section consists of several working blocks. There, your employees will be able to deal with the registration of transport orders, the calculation of all necessary costs and prices, transport planning, and monitoring of deliveries. Each order in the database has a specific status and colour. When the optimal route has been drawn up, the drivers, the flight, and the vehicle have been appointed, registration of waybills takes place. The waybills are formed promptly and contain the calculation of the required fuel and lubricant consumption. This allows you to control the consumption of basic materials, ensure the rational use of resources, as well as compliance by employees with approved cost limits. After the transportation is launched, the tracking process is carried out. Responsible specialists can monitor the passage of each section of the route, make travel notes and comments, note the costs incurred and compare them with the planned volumes, and calculate the approximate time of arrival of the transport at the destination. After the delivery of the cargo, the system records the fact of receipt of payment or the occurrence of debt. Also, to optimize the use of transport, delivery coordinators can consolidate goods and change the routes of current orders. The advantage of the waybill registration software is the transparency of the data, which simplifies the monitoring of all processes. The company management can verify the reasonableness of the costs incurred during transportation by reviewing the documents received from the drivers.

The ‘Reports’ section of the waybill registration software contributes to high-quality financial and management accounting, as it allows you to generate a variety of reports for the period of interest, analyse data drawn up in charts and graphs, and control the values of the main indicators of financial and economic activity.


When starting the program, you can select the language.

Choose language

Optimization of the waybill registration allows you to keep a detailed record of fuel consumption, control the work of drivers, and their compliance with the established deadlines. Using the capabilities and tools of the USU Software, you can improve the quality of the logistics services provided and determine the ways of further development!

Employees of your company will have the opportunity to draw up all the necessary documentation and print it on the official letterhead of the company, as well as full-fledged document management in the electronic system. The automated registration mechanism ensures the formation of prices considering all possible costs to obtain sufficient volumes of income. The waybill is a tool to control the work of drivers, meeting the delivery times and spending of fuel and energy resources. Another effective method of regulating the cost of fuels and lubricants are fuel cards, for which the program sets limits on fuel volumes.

  • order

Waybill registration

Prompt execution of financial and management reporting allows you to check the compliance of the actual values of performance indicators with the planned ones regularly. The company's management will be able to analyse the structures and dynamics of income, expenses, profits, and profitability, monitor the return on investment, and change trends. Financial department specialists have access to control of cash flows in bank accounts, as well as an assessment of the financial performance of each operational day. With the use of registration of waybills, bookkeeping will become much easier, and the automation of calculations minimizes errors in operations and reports. Application users can upload any files to the program and send them by e-mail, import and export data in MS Excel and MS Word formats.

An effective planning tool provided by the USU Software is the preparation of schedules for the nearest shipments in the context of customers. Responsible employees can maintain a detailed database of each vehicle, fill out the information about license plates, owners, and documents. The software notifies users of scheduled maintenance to keep track of vehicle state. Client managers perform registration of customer contacts, evaluate their purchasing power, form and send price offers. The system provides an analysis of the effectiveness of various types of advertising, as well as the activity of replenishing the customer base. Due to the flexibility of settings, the waybill registration program is suitable for both transport and logistics, courier and trade organizations, delivery services, and express mail.