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Group of programs: Business automation
Accounting and registration of waybills
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When entrepreneurs decide to start their own business, where the main or accompanying tool will be a car, transportation of material values, then the question of how to keep records and registration of waybills arises one of the first, since the accuracy of calculating expenses for fuels and lubricants and the operation of equipment depends on the correctness of this document. For logistics centers or delivery services, transport is becoming the main cost item, so neglecting the accounting and preparation of documentation is not at all reasonable and will definitely lead to financial losses. The waybills must be issued to drivers before the start of the trip and indicate the means that they are entitled to transport, the route and technical parameters of the cargo are also indicated there. After completing the task, this sheet is handed over to the logistics or accounting department, where the real indicators on the speedometer are already displayed, to determine the remaining fuel, compare with the norms. If you approach the registration of this document carelessly, do not know what details are included in the accounting, then the business will not last long, the costs will exceed the profit. To the aid of such novice businessmen and already large companies, but wishing to optimize processes, modern technologies come, automation systems focused on helping in the design and filling out of the waybill, calculations for the consumption of fuel resources and other operations that are inherent in the implementation of transportation. The travel documentation, transferred under the control of software algorithms, becomes more structured and practically eliminates the occurrence of errors, this also applies to any calculations, they are made according to the existing formulas, this ensures that not a single detail will be overlooked. But if you make the right choice of such a program, then it will be able to help not only with the calculation and execution of various documentation, but also with general accounting for business processes, in fact, becoming the right hand of the management team.
We suggest not to go into long thoughts about the advisability of switching to automation, but to explore the possibilities of our unique development in the field of information services - "Universal Accounting System". It was created by high-class specialists who understand the needs of business owners, so they focused their project on helping them and their employees. One of the distinguishing features, judging from the name, is its versatility, since it can be suitable for any field of activity, adapting to the tasks set. This is a design program where you can choose functionality at your own discretion and depending on the needs of a particular enterprise. Also, unlike most similar software, the period of mastering the configuration of the USU will take very little time, since the interface itself is focused on ordinary computer users. And to make the transition to a new format of work even faster and more comfortable, a small course is provided, where specialists will talk about the structure of the menu and show the main functions. The accounting system can be entrusted with the implementation of almost all processes related to the transportation of goods, from the receipt and registration of an application, ending with the analysis of the services provided. Customers do not have to worry about the implementation and configuration of the platform, it is carried out by specialists, and there is no need to interrupt the usual work rhythm. Also, there is no need to incur additional expenses for the purchase of new equipment, our development is not demanding on the system parameters of computers, those that are on the balance of the organization are enough. Ease of understanding, operation, adaptation to specific conditions and needs make USU software so popular for various fields of activity, companies, including abroad, since we carry out remote implementation and support.
Before users can proceed with the preparation of the accompanying documentation package and the travel form, it is necessary to fill in the information catalogs, on the basis of which the system will carry out all operations. If you previously kept electronic lists, tables for vehicles, personnel, customers, inventories, then it will not be difficult to transfer them to the database by importing, this function will not only reduce time, but also preserve the internal structure. The program supports most types of electronic files, so the procedure is quick and does not require a long, manual transfer. Also, samples of all types of documents are introduced, having an agreed, standardized form for their subsequent filling. Next, you should set up the formulas by which the rate of consumption of gasoline and fuels and lubricants will be determined. In this category, you can prescribe correction factors and add several formulas for different types of cars, which will make the accounting accurate. Having at hand a complete information base and tools for calculations, specialists will be able to start accounting and registration of waybills. So, when you receive a new order, it is enough to select the form and register the main parameters, in most cases it will be possible to select the appropriate information from the drop-down menu. All calculations are carried out automatically, so you can tell the exact cost of the transportation service to the client right away, without time-consuming calculations, which will have a positive effect on the demand and loyalty of counterparties. It will take several minutes to prepare the waybill, many parameters and lines will be processed with minimal human involvement, which will minimize the risk of errors. Employees of all departments of the transport company will appreciate how much their workload will decrease and their productivity will increase with the same composition, for management this is a direct saving on staff.
But, the USU program will help not only with the preparation of travel documents, drawing up route sheets, but will also provide significant support when taking into account other aspects that are related to the activities of the company. With the adjusted frequency, reports will be displayed on the directorate's screen, according to the established parameters, which will help to correctly assess the current state of affairs, both for a particular service and for the organization as a whole. This also applies to the analysis of financial flows, they will also come under the control of software intelligence, so not a single penny will be overlooked. Every employee in the enterprise will find a set of functions to help them fulfill their job responsibilities, which will affect productivity and income growth.
For registration and accounting of waybills in logistics, the fuel and lubricants program, which has a convenient reporting system, will help.
Your company can greatly optimize the cost of fuels and lubricants and fuel by conducting electronic accounting of the movement of waybills using the USU program.
To account for fuels and lubricants and fuel in any organization, you will need a waybill program with advanced reporting and functionality.
The program for waybills is available for free on the USU website and is ideal for acquaintance, has a convenient design and many functions.
The program for filling out waybills allows you to automate the preparation of documentation in the company, thanks to the automatic loading of information from the database.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-04-25
Video of accounting and registration of waybills
The program for the formation of waybills allows you to prepare reports within the framework of the general financial plan of the company, as well as track expenses along the routes at the moment.
You can keep track of fuel on routes using the program for waybills from the USU company.
The program for fuel accounting will allow you to collect information on fuel and lubricants spent and analyze costs.
The program for accounting waybills is required in any transport organization, because with its help you can speed up the execution of reporting.
The program for accounting of fuels and lubricants can be customized to the specific requirements of the organization, which will help to increase the accuracy of reports.
The program for accounting waybills allows you to display up-to-date information on the consumption of fuels and lubricants and fuel by the company's transport.
Accounting of waybills can be carried out quickly and without problems with modern USU software.
The program for accounting of fuels and lubricants will allow you to track the consumption of fuel and fuels and lubricants in a courier company, or a delivery service.
The program for recording waybills will allow you to collect information on costs on the routes of vehicles, receiving information on the spent fuel and other fuels and lubricants.
Download demo version
Make the accounting of waybills and fuel and lubricants easier with a modern program from the Universal Accounting System, which will allow you to organize the operation of transport and optimize costs.
It is easy and simple to register drivers with the help of modern software, and thanks to the reporting system, you can identify both the most effective employees and reward them, as well as the least useful ones.
Any logistics company needs to account for gasoline and fuels and lubricants using modern computer systems that will provide flexible reporting.
It is much easier to keep track of fuel consumption with the USU software package, thanks to full accounting for all routes and drivers.
The decision to purchase software from USU will be a decisive factor for you in your struggle for a competitive advantage.
The interface of the application is thought out to the smallest detail, so that even a completely inexperienced user can easily understand the principles of management, the purpose of options.
The menu consists of only three modules, but they do the full range of tasks, and each of them has the same structure for ease of daily work.
The accounting system has a wide functionality that can be customized for specific business needs by choosing a set of tools when forming an application for automation.
The electronic document flow created by the USU program will make it possible to completely abandon its paper counterpart, eliminate loss and the occurrence of errors.
Order an accounting and registration of waybills
To buy the program, just call or write to us. Our specialists will agree with you on the appropriate software configuration, prepare a contract and an invoice for payment.
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If the program is purchased for 1 user, it will take no more than 1 hour
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If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!
Accounting and registration of waybills
The templates of the waybill and other documents are subject to preliminary approval and comply with the standards of logistics activities.
To complete any form, the company's employees will need a few minutes on the strength, since the software will fill in most of the lines automatically, using data from information bases for this.
Formulas for calculating the consumption of fuel resources are based on the algorithms that are declared by the client, they can be adjusted as necessary.
When calculating the cost of a flight, the system will take into account correction factors such as road surface, season, traffic congestion according to the selected route.
Electronic, geographical maps will help logisticians in building the most optimal route for moving material values.
Specialists will receive tools to monitor the location of the vehicle and control the passage of checkpoints, according to the distance traveled.
If it is necessary to make adjustments to the current route, the application will automatically recalculate the cost of each resource and the service provided, in general.
Each user is provided with a separate workspace, where he will have at his disposal information and options based on the position held.
Blocking of employee accounts is carried out automatically during a long absence at the computer, which will exclude unauthorized persons from accessing official information.
The level of competitiveness and the ability to enter a new market makes the program indispensable for managers who are striving to expand their business.