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Group of programs: Business automation
Delivery accounting system
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The delivery accounting system is automated in the Universal Accounting System software, where each delivery accounting operation is immediately reflected in special electronic forms, which allows you to control delivery in real time, excluding cases of non-fulfillment or loss of materials to be delivered. The accounting system for the delivery of materials is, in fact, an automation program that increases the efficiency of accounting, delivery itself, all internal activities of the company, regulating it in terms of operations and the time allotted for each operation. This allows you to reduce the labor costs of delivery staff for registration of delivery orders and their execution, ensure effective communication between departments, improve the quality of services and automatically control the time of operations.
The material delivery accounting system is a universal program, which follows from the name of the software, and can be used by any company specializing in the delivery of something, including materials. Materials are a capacious concept and include many names, the delivery accounting system works the same for everyone, but taking into account the individual characteristics of the delivery company, which are reflected in the accounting system settings and on which the functioning of this accounting system, configured for a specific company, depends. Control over delivery and materials is carried out automatically, which saves employees time, allowing them to solve other current tasks.
All operations in the accounting system have a certain interconnection, the execution of one automatically leads to the registration of a new state of the order for the delivery of materials, which is visually displayed in the order base. Upon receipt of an application for the delivery of materials, the manager works in a special window, registering its receipt and giving a full description of the order according to the content of the materials and the delivery address. Each application received in the material delivery accounting system receives its own status, and the status - a color in order to visually monitor the status change. The application window is a registration form of a special format that allows you to speed up the manual data entry procedure, on the one hand, and to establish the aforementioned relationship between different work operations, which is based on the assignment of values from different information categories.
The window filled in in the material delivery accounting system is a data source for generating a package of current documentation for the application, including a delivery slip for couriers, a receipt for the recipient, a set of financial statements for your accounting department and the client. At the same time, filling out takes seconds, since the identification of the client in the material delivery accounting system immediately provides in each cell options for his previous orders with clarification on the materials, which makes it possible to quickly select the one that corresponds to the given application.
The system of accounting for the delivery of materials, as information is entered with the details of the order, calculates its cost, so the manager can immediately agree on the size and terms of payment with the client, as well as select a courier from their database. Further, the information, being stored in the accounting system, enters other departments and requires further application of forces, according to their functions. To promptly notify employees, the accounting system uses an internal notification system, which in the form of pop-up windows notifies interested parties about the arrival of a new order.
The accounting system forms by the end of each period a pool of internal reports for all types of activities in general and for each separately, giving in them an assessment of the effectiveness of the personnel from each department, the department itself, the activity of customers in general and each separately, the profit received from orders in general and also for each separately. Such reports in the accounting system allow the company to analyze its work in terms of various criteria, determine the most profitable routes and active customers, which can be more focused on in the future, supporting activity with more loyal payment conditions, which is also possible in the accounting system - it is automatically calculates the cost of the order according to the price list that is attached to the customer's profile in the customer base.
An automated accounting system through such reports improves the quality of work, identifying negative aspects in their organization, determining the factors influencing the final results of activities. The quality of management of the company itself is growing, financial accounting is being optimized, since for all financial items the dynamics of changes will also be presented when compared with previous periods, the dynamics of deviations between planned and real indicators. Reports help eliminate unproductive and unreasonable expenses, abandon advertising tools that are not effective, reallocate personnel to improve their productivity.
The material delivery accounting system can be found on the usu.kz website, where its free demo version, ready for download, is presented.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-05-17
Video of delivery accounting system
Accounting for delivery using the USU program will allow you to quickly track the fulfillment of orders and optimally build a courier route.
Competently executed delivery automation allows you to optimize the work of couriers, saving resources and money.
The program for the delivery of goods allows you to quickly monitor the execution of orders both within the courier service and in logistics between cities.
Automation of a courier service, including for small businesses, can bring considerable profits by optimizing delivery processes and reducing costs.
The delivery program allows you to keep track of the fulfillment of orders, as well as track the overall financial indicators for the whole company.
Keep track of the delivery of goods using a professional solution from the USU, which has wide functionality and reporting.
The courier program will allow you to optimize delivery routes and save travel time, thereby increasing profits.
If a company requires accounting for delivery services, then the best solution may be software from the USU, which has advanced functionality and broad reporting.
Download demo version
With the operational accounting for orders and general accounting in the delivery company, the delivery program will help.
Full accounting of the courier service without problems and hassle will be provided by software from the USU company with great functionality and many additional features.
The courier service software allows you to easily cope with a wide range of tasks and process a lot of information on orders.
To organize effective accounting in an automated system, several databases are formed, which are interconnected, although they have different purposes and contents.
The effectiveness of accounting is achieved due to the completeness of the coverage of accounting data, which, due to their interconnectedness, "pull" each other along in the conduct of accounting and counting operations.
The nomenclature, which is a base of products that the delivery uses in its work, includes the entire list of product names with an indication for each trade parameters.
The movement of products is registered by means of documentary registration - invoices are drawn up automatically, it is enough to indicate the product number and direction.
As in the base of orders, invoices are also divided by status and color to them, which makes it possible to distinguish their ever-growing quantitative mass visually - for quick control.
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To buy the program, just call or write to us. Our specialists will agree with you on the appropriate software configuration, prepare a contract and an invoice for payment.
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The program will be installed
If the program is purchased for 1 user, it will take no more than 1 hour
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If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!
Delivery accounting system
The client base includes current and potential customers, their personal data and contacts, stores the facts of interaction, preferences and needs by dates and topics.
The client base divides its members into categories, forming target groups from them, which allows increasing the scale of a one-time contact and feedback from one proposal.
The automated system is aimed at increasing sales, offering to maintain regular contacts the organization of advertising and information mailings on various urgent occasions.
The system provides electronic communication in the form of sms messages, which is actively used in mailing lists, especially for inh a set of text templates on various topics has been prepared in advance.
The mailing report generated by the system by the end of the period will show how many of them were organized, how many subscribers were covered, what kind of response was received from each message.
To optimize internal communications, a system of pop-up messages is provided that appear in the corner of the screen for persons interested in the discussion or upon agreement.
The system operates with several language versions and world currencies that are involved in mutual settlements, electronic forms are also presented in several languages.
The electronic forms built into the system have in their finished form an officially approved form, ready for printing, in electronic form they use a form that is convenient for entering data.
Users work in the system under individual logins and passwords to them, which mark the data they enter to indicate that the author belongs to his information.
Based on the users of completed work registered in the electronic logs, the system automatically calculates piece-rate wages for each employee for the period.