Rating: 4.9. Number of organizations: 351

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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Accounting of goods by suppliers

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The accounting of goods by suppliers is carried out on the basis of primary documents. The accounting of the organization's goods by suppliers is maintained to control the availability and quality of the purchased goods. In case of non-compliance of goods in quality, the organization returns it to the suppliers, referring to the credentials and documentation. In the case of grocery products, many suppliers have a return policy whereby the business can return the expired product and receive a new one. Keeping records of goods by suppliers is most beneficial since the likelihood of losses is reduced. Accounting of suppliers in the organization can also be kept to regulate the volume of purchases of goods. In a posting, data about each purchased item is assigned to the respective supplier. Also, some companies calculate the balances of goods by contractors. In order to carry out accounting for goods in the context of suppliers, it is necessary that the entire accounting system works as efficiently as possible.

The supply agreement serves as the most important document defining the rights and obligations of the parties to the purchase and sale transaction of inventory items used in business. Unless otherwise provided by law or by agreement of the parties, the supply and retail sale and purchase agreement may be concluded orally, including by accepting the buyer's order of execution by the suppliers. The purchase of goods under supply contracts is formalized by drawing up settlement, payment, and accompanying documents: invoices, payment orders, goods, transport and consignment notes, specifications, quality certificates, etc., stipulated by the terms of delivery of goods and the rules of carriage of goods. When items arrive without accompanying documents or with their partial absence, they are accepted by the commission, which draws up the acceptance certificate. A trade organization, taking into account its organizational and functional structure and delivery conditions, establishes the procedure and procedure of acceptance, registration, verification, and acceptance of settlement documents of incoming goods and material values.

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Problems connected with bad accounting are various. Store owners lose income due to staff and counterparty mistakes. The supplier brings in less than ordered. Products arrive late - expiration dates are faster than they can be bought. The cashier accidentally weighs the customer's weight or misappropriates the proceeds on purpose. Accounting of goods helps to control the process at every stage. The purpose of accounting of goods is to improve business efficiency. To do this, the store owner analyzes each stage from delivery to sale and makes decisions: what goods and when to order, with which suppliers to work, how best to organize acceptance, which of the employees to dismiss or deprive of bonuses. All this helps to cut costs and increase income. Accounting prepares the entrepreneur for a new business process - working with labeled goods. The new process needs to be mastered and trained by employees. When a store implements accounting, it no longer needs to change current processes in order to sell goods with labeling codes.

Superfluous operations, such as maintaining data for each contractor, can complicate the process of accounting activities, especially when the organization has problems in the work of the accounting department. The most common problem is the delay in the implementation of accounting transactions. Most often, this happens due to the delay in receiving goods at the storage, as a result of which the documents fall into the hands of the accounting staff much later. In each such case, the volume of work with documentation accumulates, which negatively affects the productivity and efficiency of the workflow. Add to this process the need to take into account the goods by suppliers and imagine how busy the accounting department of your company is. In addition to the financial department, it is also worth paying attention to the work of the organization's warehouse.

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Warehouse management has a lot of nuances.

Have you ever asked yourself how efficiently the storage system is organized at your enterprise?

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Accounting of goods by suppliers