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Group of programs: Business automation
Organization inventory management
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The organization's inventory management is automated by the USU Software, thereby, thanks to this management, the organization always has up-to-date information about the current reserves - a composition, a condition, a quantity, the storage conditions, and shelf life. The inventories are formed by the organization to carry out its activities on the basis of supply management according to the approved schedule, which is attached to each contract with the suppliers.
At the same time, the program for the organization's inventory management determines the volume of materials that will be in demand in a given period. Taking into account their turnover, in order to reduce their purchasing cost and organize the purchase of only the required amount. This makes it possible to avoid unnecessary costs and reduce the overstocking of the warehouse, leaving room for stocks witch demand is increasing.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-05-04
Video of organization inventory management
This video can be viewed with subtitles in your own language.
This is also automatically determined by the managing organization's stocks program based on statistical accounting and regular analysis. The organization performs such accounting and such analysis independently, providing the results in the form of reports at the end of the period. It also displays the dynamics of the changes in indicators over time, which makes it possible to future extrapolate' data and make forecasts on the volume of reserves. This can be in demand in the short and medium-term, concluding new contracts for the supply of relevant materials.
Such inventory management allows the organization not only reducing procurement costs but also identifying non-productive costs, to establish which stocks are considered illiquid, which have already become substandard.
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Who is the translator?
Khoilo Roman
Chief programmer who took part in the translation of this software into different languages.
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At the same time, the program for managing the organization's stocks will offer prices to quickly get rid of the illiquid assets. It regularly monitors the price lists of suppliers, highlighting the most interesting item purchasing offers in them and automatically sending such offers to the person in charge of supplies. Taking into account the supply available on the market, it will calculate the prices for sales, having fulfilled its mission - inventory management. On behalf of effective inventory management, the program generates a nomenclature. The nomenclature contains lists of the commodity items that the organization operates in the course of its activities, assigning each item a number and preserving its individual trade characteristics as an article, a barcode, a supplier, and a brand. Since it can quickly identify the desired option among a huge amount of similar materials. The management of the movement of materials is carried out by means of invoices, from which a base is also formed. In addition, each document, besides the registration number and date, has its own status and color, which indicate the type of transfer inventories.
If an organization accepts orders for its products from customers, then the order database is formed in the program for management. There are also statuses and colors to them, but here they indicate the stages of order fulfillment, according to the approved deadlines, which again allows visually controlling the readiness of orders by color, drawing attention to execution if due dates are out of schedule.
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Organization inventory management
It should be noted that the entire color palette in all databases changes automatically based on the information received from users. They keep it in their electronic work logs, from where the program for management automatically collects, sorts, and processes them, distributing the results to the relevant documents, including reflecting changes in the order base, nomenclature, invoice base, etc. Thus, only one thing is required from the employees of the organization - the timely entry of data into the program of reliable information. In fact, the result of the work performed within the framework of their duties. Timeliness and efficiency are the main conditions for the effective operation of the program, for a correct description of the current state of the workflow. Since the program is designed to optimize the warehouse activities, it has a storage base, thanks to which the organization has a warehouse with optimal conditions for placing stocks.
Inventory management is an element of the delivery network that manages the flow of products from the producer to the inventory. Thence, these products are transported to the eventual customer. Even obvious failures in this consistency can be the reason for a great deal of loss and the consequences can be extensive. In order to avoid such troubles, business strategies should be continually reassessed. To make this feat possible, it is important to thoroughly line up the organization of inventory at hand and think about the need for better inventory management practices.
If the company is not minimizing its inventory cost because it does not have an inventory management policy, the current situation may result in occasional stock-outs making it incur unnecessary stock-out costs. However, the company can minimize its total inventory cost by consciously adopting an inventory management policy of ordering. Only such a deliberate inventory control policy will help to optimize inventory cost and thus enhance efficiency.
The organization's inventory management approach should adopt measures to implement inventory control strategies to optimize inventory cost and thus enhance efficiency. To this end, proper record keeping of all the company’s transactions relating to the inventory items should be undertaken to provide the necessary inventory control data.