Rating: 4.9. Number of organizations: 365

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Automation of activities of a dance studio

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When opening a business related to the provision of services teaching various types of arts, language courses, dance studio, the first thing to ask is the automation mechanism working with clients, registration in a dance studio or any creative center is an important process, since the level of loyalty depends on it. Not only registration but also general automation accounting should be organized as competently as possible so that not a single important detail is overlooked. At the very beginning, the option with entries in paper journals can still somehow solve current problems, this is if you imagine that an employee always enters information on time and accurately, accepts payment, issues season tickets. In fact, all entrepreneurs strive to expand their business, and with an increase in the number of students, it is simply impossible to solve large and small problems using the old methods, an increase in the load, the amount of data on staff is reflected in an increase in the number of errors, which can negatively affect profits. Dance studio with a focus on productive activities and subsequent expansion prefer modern automation systems. Automation programs specializing in the systematization of various centers where various circles teach, help users to register new students, issue subscriptions, send mailings, control payment classes and prepare contracts, reports on the company's activities. The configurations created dance studio be able to reduce the workload on staff by taking on the routine duties of full-time specialists, eliminating the notorious ‘human factor’ from the whole automation mechanism, the main source of problems. The transition to automation benefit not only employees but also managers, as it can reflect the real state of affairs. So, the commercial department will get rid of the need to monitor finances manually, and the administration will evaluate the possibility of transferring the automation maintenance of the client base to the freeware algorithms.

Now on the Internet, you can find more than a dozen companies offering their automation developments as the best option to a dance studio business automation, but you should pay attention, not to bright advertising and inviting promises, but to internal functionality. The comfort of activities depends on how the menu is built, and the cost of the automation software should be affordable even novice clubs. As a worthy version of the freeware platform, we would like to introduce you to our project – the USU Software system, which has wide development potential to the required level of functionality. Our specialists have extensive experience in automation of various fields of activities, so they know exactly what is needed according to each customer. We use an individual approach, which means that the customer does not receive a boxed solution, which it is necessary to rebuild all activities, but a configuration that is maximally adjusted to all the nuances. Also, a distinctive feature of the USU Software program is its flexibility and simplicity of building the interface, everything is done so that even a completely inexperienced person can quickly master it. As for the cost, it depends only on the set of options required at this stage of the dance studio's existence. So, a small dance studio, a basic set be enough, respectively, and the price is minimal, and a large dance studio with numerous branches, an extended set of tools registration and management be required. The most important is the use of the USU Software platform does not imply a monthly subscription fee, which is most often found in other companies, suppliers of automation systems.

Who is the developer?

Registration in a dance studio using software algorithms help to optimize internal workflows and control them, making your dance studio more attractive to counterparties. A special card is formed in the electronic database, where the administrator enters the person's data, here you can also attach a contract drawn up using the program, scanned copies of documents, and a student's photo taken using a webcam. The application supports integration with a printer, barcode scanner, video cameras, and a website, which expands the development capabilities when ordering additional functionality. The software help in the design and issuance of season tickets, which can be divided into the group, individual training. The user's screen displays customer information that can be corrected and annotated. Reference databases are not limited by the number of possible entries. You no longer need to flip through numerous magazines in search of the required information, just enter a few characters in the context menu line and instantly get the desired result. The obtained information be filtered, sorted, and grouped according to various criteria, while such activities take a few seconds. Thus, it is possible to organize an individual approach to clients, when a person is not only sold a subscription but also provided additional services in the shortest possible time, providing quality service, which helps make the relationship more long-term.

In addition to maintaining electronic registration, the USU Software program monitors the receipt and consumption of finances in the dance studio. Internal algorithms produce automatic registration of payments, both incoming and outgoing, which is displayed on the screen of managers. The platform help in planning the budget, monitor its implementation, generating financial statements with customized frequency. In the case of a multi-branch dance studio, reports can be generated both for each point and for all divisions, which is possible due to the creation of a single information zone. Reporting is formed not only expenses and income but also for any indicators that need to be verified, analyzed, to this, there is a separate module of the same name. So, business owners are able to compare the number of registrations for the current and the previous month, assess the profitability, efficiency of specialists. The system automatically keeps a work log of teachers' hours, but on the basis of which the salary calculation is then made.

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The USU Software system leads to the optimization of the internal plans and the schedule of dance lessons in the dance studio. The schedule of classes, compiled through automated platforms, practically excludes the occurrence of overlaps and misalignments, since when creating it, information on the number of halls, groups, and the employment of teachers is taken into account. If there are many free premises, you can organize additional income by subletting them, drawing up an appropriate contract, and maintaining all documentary forms in the program. The owner manages the business and give assignments to the staff not only directly from the office, but also remotely, from anywhere in the world. From the foregoing, it follows that the introduction of modern technologies in a dance studio be an important step to reduce costs, transparent control of all activities, employees and get more profit. We propose not to wait until competitors are the first to decide to automate their business activities but to get ahead of them, to go one step ahead.

The software configuration becomes an indispensable assistant for the performance of their activities administration, trainers, and accounting, and business owners, it will be the main management tool. The system organizes the accounting of the amount of time worked by employees, evaluating their productivity and displaying the results in specialized reporting. It becomes much easier to control the occupancy of a dance studio, the number of sold subscriptions, and additional goods and services.

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Automation of activities of a dance studio