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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Rental information system

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The rental information system is one of the features available in the USU Software which, in fact, is an automated information system, in this case for use by rental services. Rental of objects and real estate is a somewhat risky area of activity, since in this process the assets are transferred to the client for a certain period, and there may be cases of their non-return or return with the loss of their original appearance and qualities, which is not always reimbursed by the client since the circumstances are different. The best way to automate your business is the rental information system that collects the data about every rental item and every customer who wants to rent something, and every employee who made the request for rental service, and every payment for the rental procedures performed.

The information system is an archive of relations, a register of payments, order history, optimization of activities, effective accounting, and automatic calculations. Another source of new profit, since it contributes to an increase in labor productivity and the volume of work (orders), which already guarantees an increase in financial results, and taking into account the regular analysis of leases that the information system conducts at the end of each period, this growth becomes stable due to the identification and elimination of factors negatively affecting the formation of profits. An information system for renting must be installed on work computers — this work is performed remotely by USU Software’s specialists using an Internet connection. The information system for rent is a universal system and can be used by any enterprise specializing in renting in the form of its main activity or an accompanying one, which does not matter.

Who is the developer?

The first thing that will turn the information system into an individual one for a given rental object is the setting that is performed remotely by USU Software’s specialists using an Internet connection, taking into account its rental assets and resources. The second thing that will make the information system work for this lease is to attract employees to work in it on the principle that the more, the better since the information system requires a variety of information from all areas of work and management levels, this will allow it to draw up a detailed description the current state of the lease. A high level of user skills does not matter, since the USU Software’s information system has a simple interface and easy navigation, and this makes it accessible to everyone. The third thing that the information system needs for successful work is a demonstration of its functions and services to employees during a short master class, which is carried out remotely by our specialists using an Internet connection so that employees can quickly master it.

So, the rental information system is installed, configured, and mastered. What is next? Next comes the formation of various databases for convenient structuring of information, so that employees can quickly use it in the rental procedures and pay attention to various little things that might affect rental procedures a lot. For example, for working with clients, the information system suggests using the CRM system — the most effective format for building relationships with customers, where a chronological history of all calls, letters, orders, payments, rental conditions is stored, where all clients are divided into categories based on their qualities, financial solvency, reliability in fulfilling obligations. Therefore, when registering a rental procedure, this information system will promptly notify what unpleasant incidents happened in the history of working with this client, how they were resolved, what was the rental object itself.

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If such incidents have taken place, then the information system will assign the status of ‘problematic’ to this client when they order a rental service, displaying it in the form of an exclamation mark on the screen captions, which are placed in the production plan, where all orders that have taken place are recorded. For each rental operation — its own title window with information on the order and the client, including his personal information and contacts, which are automatically displayed from the CRM system, the order identification number, which can be a barcode, the lease period, and other nuances, including an exclamation mark if the client deserves it. There is also a dollar symbol — for those cases when the customer has a debt. As soon as the paying period approaches the end, the information system will automatically send the tenant a reminder of the imminent end and immediately mark this action with another icon in the title window.

The speed of information exchange between all indicators is just a fraction of a second, as is the speed of any operation in the information system. As soon as the lease time expires, the information system will recolor the status of the order in an alarming red color, recording that the time has expired, and the return has not yet taken place, and noting this fact simultaneously in the client's history from CRM, replenishing the informational subtext in the relationship. The information system introduces individual logins and personal passwords in order to protect the confidentiality of official information by sharing access to it. Now each user has a separate information space where their digital journals are placed, based on their content, piecework wages are calculated. The information system independently conducts all calculations, including remuneration, calculates the cost of orders, their cost, taking into account the conditions for the client, and profit. Each client can have their own terms of service, the information system easily identifies them when calculating the rental price and performs all calculations correctly.

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Rental information system