Rating: 4.9. Number of organizations: 669

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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

An inventory card of accounting

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Any institution, trading company, or manufacturing enterprise is faced with the need to conduct inventory accounting at a certain frequency. This applies not only to commodity values but also to tangible assets, to each position a separate inventory accounting card is entered, which is a mandatory form. Such a card is opened through the accounting department, the responsible employee fills in each item on the balance sheet of the organization or product, with the entry of inventory data in a separate journal against receipt. The accounting specialist needs to reflect the name, code assigned at the very beginning or by the manufacturer, storage location, and other characteristics that are determined from data verification. The more goods and materials, the wider a card index is required, an equipped place to storing an inventory accounting card. A separate person monitors the order of the arrangement of the documentation, for subsequent prompt finding by number, article, or other identifying feature, with sorting, avoiding chaos or loss. This is in the ideal picture of inventory management. In fact, cases of data loss, incorrect filling out of forms are not rare, which is then expressed in a shortage or excess of certain goods. It is not easy to find the reasons according to this. To coordinate the maintenance of a file cabinet, an employee must carefully conduct his activities, receive and issue on time, record production accounting material operations, commodity values, calculate the balance at the end of the work shift, where the movement took place. They must also submit reports on balances to accounting management, separately reflect shortages. Such a complex and responsible job takes a lot of time and effort, especially if you deal with accounting manually. The manual format is not only impractical from the point of view of wasted time resources but also the need to incur additional premises costs and personnel. Modern, forward-thinking entrepreneurs strive to save money where it is possible to streamline processes by resorting to the help of automation, the introduction of specialized software tailored for the tasks of conducting an inventory card in a specific field of activity.

Hence, the USU Software accounting system developed by a team of highly qualified specialists is able to adapt to the needs of any business, changing the internal content of the interface. When creating the accounting platform, the most modern technologies were used, which were preliminarily tested and received high marks all over the world. Automated accounting algorithms help any organization to carry out the inventory correctly, and most importantly, to accurately draw up an inventory accounting card, which helps in the analysis of warehouse work. But, before you start new accounting stocks and tangible assets format, you need to decide on a set of tools and the scale of automation, our accounting developers help in this process, having previously studied the nuances of building departments, doing business, and current tasks. Based on the results obtained, a technical assignment is created, which reflects each item, after agreement with the customer, the stage of creation begins, and then implementation. The noteworthy is that the installation is organized not only in person at the facility but also remotely, which is especially important for those companies that are far away or abroad. Our company USU Software cooperates with countries of near and far abroad, the list of countries and contact details are located on the official website. Such customers are offered an international version of the software, which provides the translation of the menu and the change of documentation, templates for another language, legislation. Unlike most applications similar in purpose, the USU Software does not cause difficulties in training personnel, employees, even without experience, understand the menu structure and the purpose of options in a few hours, after which you proceed to the practical part. If you have previously kept electronic counterparts of cards, then their transfer takes several minutes when using the import function. Completed catalogs and information bases are updated automatically, avoiding duplicates. Not only the card index be taken into account, but also other departments of the company, organizing an integrated approach to managing and performing tasks, where everyone performs work duties in due time, closely interacting on general issues with colleagues.

By translating the card index into an electronic format, time, space, and financial resources are freed up, which can be directed to other needs of the organization. The unification of the maintaining inventory documentation processes will also allow to bring the log and reporting to order, most of the operations take place automatically, according to customized algorithms. Thus, the accounting of fixed assets and material assets used in the course of the enterprise be under constant, systematic control, excluding the shortcomings inherent in the human factor. The development help trading companies not only with the organization of warehouse storage of the assortment and the registration of an inventory card but also allow them to quickly receive and post a new batch. You can always determine the quantity of a particular product, location on warehouse shelves, expiration dates. To operational work with catalogs, it is convenient to use the context menu to find any information, just enter a few letters or numbers. You can also set up non-reduced boundaries for each type of goods to be able to timely purchase an additional batch. The inventory procedure itself be greatly simplified if you integrate with equipment, such as a data collection terminal, a barcode scanner, accelerating data entry, and processing in the database. Employees just need to swipe the device over the barcode and get the result on the screen. Comparison of planned and actual indicators takes place almost instantly, which allows quickly responding to significant changes up or down. At any time, you can draw up reports on the created inventory card, check the timing of the last reconciliation, analyze quantitative indicators, and respond in time to situations with shortcomings. To reports, there is a separate section in the USU Software program, where you can select a variety of tools, parameters and display them in the form of a table, graph, diagram.

Who is the developer?

The program configuration does not limit the amount of processed data, thus even thousands of inventory items brought to order, spending a minimum of time on each operation. Additional features and functionality can be introduced not only when ordering, but also after several years of use, due to the presence of a flexible interface. Using the application, you will achieve optimization of each stage of work, which in turn help bring your business to new heights, without being distracted by routine tasks. You can verify the effectiveness of the app before purchasing licenses by using the demo version, which is provided free of charge, with basic functionality.

The development of the program was carried out with the participation of a team of professionals who applied all their knowledge and experience, providing them with high technologies so that the final result would satisfy the customer.

Simple and at the same time multifunctional interface has flexible settings, which allows changing its content for the tasks of the organization.

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When starting the program, you can select the language.

Who is the translator?

The software menu consists of only three modules, they are responsible for different processes, actively interact with each other when conducting common projects, while having a similar internal structure of categories. You can design the platform in a corporate style by adding your logo to the main screen, thereby creating a single solution, and each user can change the visual design. Employees are able to work only with those data and options that relate to their position, the rest is closed by access rights, regulated by the management.

Software algorithms, documentation templates, and calculation formulas are created by developers at the implementation stage, but they can be changed as needed by themselves. You can enter the software configuration and use the data only after entering the login and password, which are given to employees during registration. The system supports work over a remote network, for this, you need to have any working electronic device, with a pre-installed license, in the presence of the Internet. An electronic filing cabinet of inventory cards will allow you to abandon the real storage, with paper documentation that tended to get lost.

The workflow of the company is configured taking into account the direction of activity and the requirements of the legislation, for which the templates are configured.

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If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!

An inventory card of accounting