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Group of programs: Business automation
Accounting program for optics
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Who is the developer?
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The accounting of optics program by the USU Software gives optics the opportunity to qualitatively change the format of work, which, as a result, provides a rather significant economic effect in comparison with the traditional method of organizing activities. The program of optics offers, first of all, the structuring of all costs and keeping records in the current time, excluding the participation of opticians since accounting is now becoming automated, as well as a convenient and visual systematization of service information, which, of course, accelerates work operations.
Computer accounting programs of optics have as their task to optimize its internal activities - to speed up processes at the same level of resources and to reduce labour costs by increasing production volumes. In a word, to ensure efficiency and profit growth. The program of optics includes automation of accounting and control procedures for all types of optics activities, minimizes costs by identifying costs that can be defined as unproductive, with their subsequent exclusion from expense items, allows you to competently reallocate resources, and improve the quality of customer service.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-05-17
Video of accounting program for optics
This video can be viewed with subtitles in your own language.
The optics accounting program, reviews of the work of which are presented on the website of its developer, has a simple interface and easy navigation, which makes it accessible even to those users who do not have sufficient computer skills. Mastering the program is easy and fast, especially after installation, carried out remotely via an Internet connection. The developer organizes a short training seminar also using remote access, during which all computer issues will be resolved. The menu of the accounting program consists of three information blocks – ‘Modules’, ‘Reference books’, ‘Reports’, and each has its unique program of actions to form the profit of optics, but at the same time the blocks are almost the same inside - the structure, content, and headings. This is explained by the fact that each contains one and the same information but at different stages of its use.
The ‘References’ block in a computer program for optics is designed to organize internal processes, and here they are set up according to the regulations established based on information about the optics itself. This is a section of individual settings for specific optics. In addition to defining the regulations, the hierarchy of processes and procedures, the computer program places in the ‘Directories’ ‘backbone’ databases the nomenclature series, which is a complete range of products, which are used by optics as a product and to support internal work, as well as an information and reference base, containing guidelines of accounting in optics, calculations, and regulation of personnel activities.
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When starting the program, you can select the language.
Who is the translator?
Khoilo Roman
Chief programmer who took part in the translation of this software into different languages.
This information is actively used when setting up an accounting program, which is considered as universal - applicable in optics of different scope and level of specialization and other similar organizations, but its ‘adaptation’ to a specific company is carried out in this block. It is filled out once, the computer process is set up and then the reference materials, which form its basis are used. Changes to strategically important information are made extremely rarely when the organizational structure of optics is changed or its reorientation to other activities. Although, it should be noted that the information and reference base is updated with enviable regularity and itself monitors industry regulations, norms, and standards so the rules recommended by it are always up to date, along with the performance indicators calculated based on them.
The second block, ‘Modules’, in the accounting of optics program is related only to operational activities and is a workplace of users since this is the only section where they can place their data, registering their activities and the operating indications obtained during its implementation. In this section, the program stores current documents for all types of work, including financial, work logs of personnel, and databases where processes, objects, and subjects are recorded. Everything that the company had to do with over the entire period of its work is presented here. Moreover, the information is conveniently structured by type of activity and has such headings so it is clear what exactly can be found in each folder.
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Accounting program for optics
The third block, ‘Reports’, in the accounting of optics program, is also very significant. Here, the analysis of operating activities is carried out and various reports are drawn up with an assessment of the effectiveness of work processes, personnel, customers, and the demand for products. Based on this information, the company further optimizes the process already optimized by the accounting automation, excluding the costs identified during the analysis, negative moments in interaction with customers, illiquid goods, and unreasonable costs. At the same time, the analysis shows exactly what allows optics to increase their profits and who helps them the most in this.
The accounting program allows access to service data when entering a personal login and a security password to it, which are assigned to those who are allowed to work in it. Access restriction ensures confidentiality protection of service information, preservation is guaranteed by the built-in task scheduler - a time function. The task scheduler establishes control over the start of automatically performed jobs and starts them according to the time and frequency set for each procedure. The list of such works includes the regular backup of service information, which allows you to save changes in the content occurring over time. The list of such works includes the formation of current documentation, which the accounting program compiles automatically, freely operating with the available data, templates of forms. A set of forms is enclosed in the accounting program specifically for this task, which corresponds to any purpose of documents and meets all format requirements.
The list of such documentation includes financial statements, invoices of all types, route list, applications to the supplier, model contracts of the provision of services, specifications. The accounting program carries out electronic document management, registers new documents using continuous numbering with the current date, draws up registers, and forms archives. The client base contains personal information about clients, their contacts, an archive of relationships from the moment of registration, an agreement, photographs, and a price list are attached. The nomenclature range contains a full range of products that optics works with, including those, which are to be sold and those required to organize and conduct work.
In the invoice database, generated as they are drawn up when the movement of goods occurs during delivery or sale, each invoice has a number, date, and status. The order database stores all applications coming from customers for the manufacture of glasses, delivery of a specific frame, lenses, and each application also has a number, date, description, and status. In the invoice base and the order base of the accounting program, the statuses are assigned their own colour, in the first case, it speaks about the type of transfer of inventory items, in the second - about the stage of order execution. The customer base and the nomenclature also have their classification by categories, in the first case they are the choice of the enterprise, in the second it is a generally accepted classifier. The classification of database participants allows you to conduct an operational search for positions, which contributes to the acceleration of operations, to form target groups for the scale of work.