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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Accounting of expenses in a pharmacy

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Pharmacy expenses are tracked in the USU Software — a program that works quickly and efficiently, since the speed of any operation now takes a fraction of a second, a time frame which cannot be captured physically, therefore the pharmacy perceives it this way — expenses happened and were taken into account at the instantaneously, immediately changing all indicators related to the change, directly or indirectly. Expenses are taken into account if they are justified and have documentary evidence. The first costs are considered economically justified expenses, the second expenses include expenses for which there are supporting documents are compiled in accordance with legislative regulations.

It should be added that the software configuration for an accounting of pharmacy expenses independently generates such documents when registering expenses, which it automatically distributes by financial items, centers of their occurrence. For such a distribution to take place, when setting up, indicate all sources of funding and items of expenditure, thereby providing information on where and what exactly should be distributed. The configuration for the accounting of pharmacy expenses is invaluable for accounting in a pharmacy — it independently distributes expenses, calculates them for all items, and also draws up supporting documents itself and, in addition to them, generates all types of reports, including accounting and mandatory for inspection bodies that regularly check pharmacy, since its activities are strictly regulated.

Furthermore, the configuration for the accounting of pharmacy expenses regulates the activities of all employees, scheduling each work operation according to its execution time, the attached amount of work and the result obtained, and each operation has its own monetary expression, which is involved in all calculations where this operation is present. This means that the configuration for accounting for the expenses of the pharmacy independently carries out all calculations, including the accounting of piecework wages at the end of the period, the accounting of the cost when selling drugs, the accounting of the cost of work and services, dosage forms if the pharmacy performs manufacturing work.

Who is the developer?

To regulate and manage any pharmacy accounting, a reference base is included in the configuration for accounting for pharmacy expenses, where all norms and standards for work performance, calculation methods and recommendations for keeping records, as well as requirements for regular reporting are presented. Such a base makes it possible to calculate work operations in accordance with their industry standards and assign each a value expression already mentioned above, and guarantee the relevance of these standards and official reporting forms, as it monitors all new regulations, regulations, directives on pharmacy activities for subject to changes in them and, if they take place, automatically corrects the standards and templates used for documents.

The automated accounting system organizes accounting for all expenses, including financial and temporary, tangible and intangible, each type of accounting has its own digital databases, which have one general format in the configuration for recording pharmacy expenses — a list of all participants, according to the purpose of the base, and under it tab bar for a detailed description of the participants selected in the list. Such unification, inherent in all digital accounting formats in the system, saves users time and makes it easier to master the functionality, which, it should be noted, is distinguished by convenient navigation and a simple interface, which, together with unification, makes it available for users without pretty much any computer skills.

This quality of configuration for the accounting of pharmacy expenses allows attracting personnel from different levels of execution and management to work, which makes it possible to compose the most accurate description of current accounting processes, and this, in turn, makes it possible to prevent the occurrence of emergency situations or, if they do happen, promptly respond for the quickest resolution.

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Who is the translator?

The USU Software provides its users with personalized digital journals where they record the work performed during which expenses are incurred. The accounting program independently collects their data, sorts, and presents them in the form of ready-made accounting indicators, including expenses incurred. Indicators are available to those services that are interested in them to assess the current state of affairs within their competence. At the same time, the configuration for the accounting of pharmacy expenses establishes its own strict control over expense items, demonstrating their dynamics of change over time, deviation of actual indicators from planned ones, making it possible to assess the feasibility of many costs. Cash flow analysis, which is provided each period, allows you to optimize financial accounting, identifying costs that can be attributed to unproductive, and trends of growth, and declining financial statistics when comparing several periods, this makes it possible to find factors influencing profit.

The program provides an operational report on cash balances in cash offices and bank accounts shows the turnover for each of the points and makes registers of financial transactions. If the pharmacy has a network, the work of each department will be included in the overall activity due to the functioning of single information space in the presence of the Internet. This information network also supports the separation of rights to access information — each point sees only its own data, the full volume is available to the head office. Regular analysis of the pharmacy chain, provided at the end of the period, will show which item is the most effective in making a profit, what are the average bill and the price segment. Such analysis demonstrates the dynamics of changes in the indicators of each department over time, which allows you to study changes in demand, to identify growth, and decline trends.

The regular analysis shows the level of consumer demand in general and separately for all points, identifies the most popular drugs depending on the geography of the points.

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Accounting of expenses in a pharmacy