Rating: 4.9. Number of organizations: 944

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Supplies registration

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  Who is the developer?

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Modern market relations presuppose daily interaction with goods, equipment, which must be maintained at the proper level, competently organizing each stage of supply, and the registration of supplies plays an important role here, which should not be underestimated. It is on how the registration mechanism is built, the order of actions of each employee to provide supplies, that the continuity of the further work of the enterprise depends. The procurement department in any company daily performs many operations to determine the needs, the demand of departments, workshops, registration of warehouse balances, selection of a supplier and subsequent application, coordination at all levels, payment, tracking the path of cargo, unloading, and distribution to storage locations. And, if we take into account that the nomenclature range of supplies is counted by more than one dozen, and not even a hundred positions, it becomes clear why errors, inaccuracies, and missed points often occur, after all, it is difficult for a person to retain a large amount of information, not losing sight of the fact.

As a solution, you can expand the staff by distributing all tasks between them, but this is not only a costly event but also does not solve the issue of the influence of the human error factor. Modern technologies offer more efficient tools for working with deliveries, automation by means of software algorithms is becoming an increasingly popular method, as it has already repeatedly confirmed its capabilities. Now on the market of computer technologies, there are multifunctional platforms that combine a wide range of options in a common space, allowing users to quickly complete work tasks while improving order in the documentation.

Among the large selection of applications for automating the processes associated with registering product deliveries to the warehouse, USU Software stands out for its simple, but at the same time flexible interface, which allows you to adjust the software to the needs of the company, and not vice versa. The USU Software was created by a team of highly qualified specialists who have not only knowledge, technicians, but also extensive experience, which makes it possible to customize the menu to the client's needs, choosing the optimal set of options based on the scale of the organization, the budget and the purpose of implementing the system. We understand perfectly well that many users will work in the software every day, with different levels of proficiency in such tools, but it is important that work processes are not interrupted by lengthy personnel training, so we tried to make the interface ergonomic and intuitive as possible. Therefore, even the most inexperienced user will quickly understand how to register supply in the database, find information, draw up various kinds of documentation for deliveries, and draw up reports.

Who is the developer?

In this case, the menu consists of only three active sections of the program, ‘Reference books’, ‘Modules’, and ‘Reports’. Each of them is responsible for its own part of the work, but together they form a single base for storing, processing, and analyzing incoming information. The ‘References’ section accumulates data on contractors, supplies, contracts, maintains a history of cooperation with each customer, while creating a single structure, thereby establishing order in the electronic database. Templates and sample documents are also stored here, but users with the appropriate rights should be able to supplement, modify or delete them. The main, daily activities take place in the ‘Module’ block, the supply department employees must be able to register a new application for the supply of goods and supplies in a matter of minutes, send it for confirmation using the internal communication form, then prepare other forms, pay and check the receipt of funds, and in at the end of the day, display the results in a report. The registration most often use the ‘Reports’ section as the main tool for assessing the current situation at the enterprise, identifying the moments requiring intervention in time. This program for registering the supply of goods help not only to organize transparent registration over the supply processes of the company but also makes it possible to audit the activity of personnel, to track the stage of implementation of tasks at a distance.

Specialized magazines for registering the delivery of each cargo to the warehouse are filled in automatically, which free up specialists' time to resolve issues in the selection of more profitable suppliers for the company. The electronic database of supplies has a structured appearance, while each item has not only technical characteristics, but also the entire history of transportation, documentation, certificates, and you can also attach an image to simplify the subsequent search. Employees of the warehouse must be able to take advantage of the development of the application by making it easier to process the receipts of new items, prepare accompanying documentation in accordance with internal standards. Even in such a complex procedure as an inventory, the program proves to be an indispensable assistant, since it shortens the period for determining the balances, comparing with the previous indicators and the consumption of supplies for a specific period. At the same time, the accuracy of the information received in the presence of certain supply values increases. The registration department will evaluate the ability to carry out calculations, draw up tax reports, and maintain internal mandatory forms. With its multi-functionality, the system has a multi-user mode, which allows all employees to work simultaneously without losing the speed of the operations performed, and the conflict of data storage is also excluded.

Application of the software configuration for registering the deliveries of the enterprise helps to avoid many problems that you faced before, so you should not postpone the moment of software implementation until later. As for the installation and configuration procedure, they’ll be carried out by our specialists, in the shortest possible time and without the need to interrupt the current processes. There are also several installation paths, this can be with a direct exit to the site, or by means of a specialized application for access via the Internet. The remote method is useful for geographically remote, international companies. Also, at a distance, you can conduct a short training course for users, literally a few hours, to begin to understand and use the functionality to solve problems according to their position. Importantly, the registration will receive a tool to restrict the visibility of data for users, based on their competence, thus achieving high protection of information databases from unauthorized access. As a result, at the end of the transition to a new delivery format, you’ll receive a comprehensive tool for solving most of the tasks within the company. Our employees can be happy to answer any questions regarding the operation of the USU Software in person or by telephone.

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It’ll become much easier for employees to register new positions, customers, orders using software algorithms because the system will track every action. The application helps with registration over financial flows, allowing you to check current expenses and profits at any time, in the context of various indicators.

The interface is built as simple and convenient as possible so that even a complete newbie will quickly master the functionality, especially since there are tooltips. Access rights to data and user functions are determined by the registration and depend on the position held, duties performed.

Registration of supplies using this platform takes place in a common mechanism, each employee will perform only his own range of operations. Due to the presence of a separate module for reports, it is possible to obtain comprehensive reporting on various areas of the enterprise, choosing the parameters and timing of the data required for comparison.

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If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!

Supplies registration