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Group of programs: Business automation
Dry cleaning management
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Management of dry cleaning is automated in the software USU-Soft. This makes it possible for a dry cleaning enterprise and its management to organize a workflow with lower costs and more efficiency than with traditional dry cleaning management methods. It is no secret that automation contributes to the exit of the consumer services company to a new level of business, as it allows you to increase the volume of "production" with the same level of resources, or, conversely, by reducing resources to get more profit with the same amount of work. Each dry cleaning enterprise chooses its own optimization path in automation. The dry cleaning control system has a simple structure and easy navigation, which makes it easy to use and allows the involvement of personnel from workshops, who may not have proper computer experience, but this is not necessary due to the availability of the proposed system. Moreover, the dry cleaning management system acquires more opportunities if employees of different status and specialization participate in it, since for a correct description of the current state of the organization's activities, primary data are required, which can only be held by employees who directly fulfill orders.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-05-18
Video of dry cleaning management
This video can be viewed with subtitles in your own language.
The dry cleaning management system has three structural sections, which differ in their purpose. Modules are the conduct of operational activities and registration of all changes occurring in the organization as a result of its implementation. Reports are an analysis of operating activities and their changes in the reporting period with an assessment of achievements. Directories are used to set a regulation according to which operational activities are conducted. It should be noted that the dry cleaning management system has at its disposal only unified electronic forms, which are subject to the same principle of adding information and its distribution over the structure of the document. Such unification allows the system to reduce the time spent by users in the information network, saving it to perform other tasks and, thereby, increasing the volume of "production". Therefore, the blocks in the program menu also have the same internal structure and similar headings, which allows the personnel to navigate in the automated system rather quickly. Although it should be noted that not all employees are admitted to all three of its sections.
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When starting the program, you can select the language.
Who is the translator?
Khoilo Roman
Chief programmer who took part in the translation of this software into different languages.
Firstly, the dry cleaning management system provides for the separation of user rights, which means access to official information in a limited volume, equal to the level of competence and within the scope of responsibilities. It is clear that not all personnel correspond to the level at which the analysis of dry cleaning activities will be available, since this information is the subject of management accounting and is not the subject of interest of ordinary workers. As well as the Directories section, which can only be edited in the case of organizational and structural changes in the dry cleaning program of management control or even when changing activities, since this block is filled once and for a long time. Although the data available in it are of interest to different employees, since it contains strategically important information on accounting management: methods recommended by the consumer services industry, a product range with an assortment of commodity items that are used by the organization in its work and should be subject to accounting, directories and information database with a list of all standards and regulations in the management of calculations that the dry cleaning management system performs automatically.
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Dry cleaning management
Secondly, the only workplace of users is located in the Modules section, where their electronic reporting journals are located. All current documents of the organization are formed on the basis of data supplied by users, registers compiled in registering financial transactions and generated documentation, etc. In any case, the distribution of information over the menu structure should be clear to everyone, including the control apparatus. This scheme can be considered using the example of the database of goods. The nomenclature presented in the Directories, where materials and means are listed, and each commodity item is assigned its own nomenclature number and trade parameters are saved for operational identification of products among similar names. This is the reference information that is used in operational activities of Modules to conduct accounting in the movement of materials and funds when arriving at the warehouse and issuing from the warehouse of transfer to production and for reporting.
To conduct accounting of the movement, invoices are drawn up automatically. They are formed in a database over time. This database of invoices in the Reports becomes the subject of analysis of the demand for materials and funds during the period, demonstrating the dynamics of changes in this demand, taking into account the past periods. The management of such data allows you to rationally make purchases and reduce costs, taking into account the turnover of products, information about which the system provides. Customer relationship management is provided by a single database of counterparties. The CRM system has the entire archive of contacts - calls, letters, meetings, orders and mailings. For each client, a personal file is “established”, which contains his or her personal information, a service contract and a price list, according to which the cost of the order is calculated. Within the framework of the loyalty program, customers can have different conditions in calculating payment for the company's services. The system automatically calculates according to the price list from the personal file.
Order management is carried out in the order database, where all customer requests for the company's services are concentrated, each of which presents the scope of work, cost and payment terms. To compose an application, a special form is provided - an order window, in which the operator adds the necessary information on the composition of the order using the built-in classifier. When specifying the next product, the full cost is automatically charged. Its details are presented in the receipt for the range of products accepted for work. Filling in the order window ends with the automatic preparation of the entire package of documents for the application, including accounting of both parties, of receipt, as well as of specification to the warehouse. The management program of dry cleaning enterprises independently generates all the dry cleaning documents by the time, followed by the built-in task scheduler that starts on the schedule. To generate documentation, the management program of a dry cleaning company contains a large set of templates. The autocomplete function is responsible in the selection. The relevance of the format of ready-made documents is provided by an information database that monitors all changes in industry standards and rules of registration.