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Journal of accounting of auto transport departures
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The development of transport companies does not stand in one place. The emergence of new technologies helps to automate the activities of these enterprises. In every company, the auto transport departure journal is of great importance in tracking the movement of vehicles. Data are recorded manually or using a special accounting program.
The register of entry and exit of auto transport in the USU Software has a very convenient filling technology. Each cell has a varied selection of values and there are additional fields for entering comments. Entering reliable information allows you to assess the degree of traffic congestion and perform accurate accounting of auto transport departures in general.
All cars that leave the vehicle fleet are entered into the auto transport departure journal. A sample form can be downloaded from any website. Our program has a template that can be completed in minutes, even with basic computer skills.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-04-26
Video of journal of accounting of auto transport departures
This video can be viewed with subtitles in your own language.
The register of entry and exit of auto transport is filled out in the journal of accounting of auto transport departures daily in chronological order. You will generate this document for a specific period or select a specific date. Each record contains the time of departure, type of auto transport, state registration number, and several additional characteristics at the request of the company's management.
A special employee immediately enters all the data in the journal of accounting of auto transport departures. A sample of filling is always displayed on the screen so that you know what points you need to consider. The journal can be used to determine how often trips are made and what kind of auto transport certain companies use.
The journal of accounting of auto transport departures is formed for the reporting period. It is printed and then stitched. All fields and cells must be checked. The management of the organization determines how to correctly fill out the journal of departures and can record this in the accounting policy.
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Who is the translator?
Khoilo Roman
Chief programmer who took part in the translation of this software into different languages.
Instruction manual
The register of vehicles entering the territory is always located at the checkpoint where the pass is issued. When leaving, the pass remains with the company. The journal of departures records the time of entries and exits.
With the help of the journal of accounting for entries and exits of auto transports to other territories, you can determine the seasonality of demand for transport. Due to the high accuracy of the data, it is possible to find out even the events that have occurred in previous years. The territory of the company is considered as a commercial property.
By accounting data, you can determine the travelled distance and fuel consumption. All norms can be calculated from the sample. This information can also be noted in the journal. Samples of documents are contained in the organization at the administration. Accounting for each auto transport unit is carried out in the quantitative and qualitative form. A sample can be viewed on the website.
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Journal of accounting of auto transport departures
When the vehicle leaves, a special document is generated that contains the details of the company and cargo data. After returning, there should also be a mark from the destination. At the entrance of auto transports from other organizations, a similar mark is put. USU Software controls all departures of vehicles of the company. A check-out journal is also available in the accounting department.
Safety and privacy of all the data can be guaranteed by our program for the accounting of auto transport departures. This is achieved by the generation of logins and passwords for all employees to access the system. Each login can have its restrictions and limits, depending on the status and responsibilities of the employees. The host login, provided to the administrator of the enterprise, can manage all the work and activities performed in the system by controlling the accounts of the workers in online mode. All of this ensures protection for your information and eliminates the possibility of ‘leak’ of data to other organizations-competitors.
Every transportation company should be aware of a number of auto transports, which are available or not for a certain period, and this is clear why we need a journal of accounting of departures. The problem is the absence of updates of data without the implementation of the digital journal. Nevertheless, IT technologies are just developing, and they offer many useful applications such as USU Software. With the aid of it, you can easily perform all the activities of the company, and which is more important, control over all enterprise operations in a real-time mode, including departures of transports.
It is impossible to list all the possibilities of the digital journal of accounting of auto transport departures. There are few of them such as unlimited storage facilities, separation of large operations into small ones, online system update, the presence of templates for contracts, journals, and other forms with their samples, unified database of contractors with contact information, creation of documents with a logo and company details, cooperation of several orders in one direction, using several types of delivery in one order, tracking of each order in real-time, SMS and email notifications, schedules and journals of transport congestion for short and long term periods, accounting of income and expenses in journals, analysis of the financial condition and financial position, comparison of actual and planned indicators, keeping journals and books, control of payments, integration with the organization's website, control of repair work in the presence of a special department, calculation of the cost of services, calculation of the fuel consumption of off-site auto transport and the distance travelled, and many other features.