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Group of programs: Business automation

Software USU

Inventory management in a pharmacy

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Inventory management in the pharmacy is carried out by the program from the USU Software development team, and, thanks to such management, the pharmacy always knows exactly how much inventory space it has in the warehouse from various detailed reports that the program provides. The inventory management of a pharmacy includes both medicines and goods for household purposes, without which its work is impossible. All commodity stocks are concentrated in the nomenclature range, have a number and trade parameters for identification in a mass of similar commodity items.

Inventory management in a pharmacy does not mean only item management, this function includes supply management and therefore supplier relationship management, storage management, and sales management, which already includes customer relationship management. If we take into consideration the management of inventories in a pharmacy between deliveries and sales, then we can restrict ourselves to describing the range of items, the base of primary accounting documents, and the sales base, where trade operations are recorded. The key factor in such management is storage and distribution, the first factor determines the preservation of the medicine's initial properties and presentable packaging, and the second one controls the post-sale drug accounting.

When stocks arrive at a pharmacy, the software configuration for managing them suggests recording the results of acceptance control in the warehouse base, where it will be noted whether the pharmacy data matches the information provided by the supplier, whether the deliveries correspond in quantity, appearance, including the integrity of the packaging, declared in the invoices. If there are too many items, to speed up the compilation of your own receipt invoice, the import function is used, which the inventory management configuration in the pharmacy offers for the automatic transfer of an unlimited amount of data, and its speed will be a fraction of a second, and together with the automatic distribution of data to predefined spreadsheet cells. As a result of the transfer, the values are transferred from the electronic invoices from the supplier to the generated own one, i.e., the invoice from the supplier will become a receipt at the pharmacy.

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The pharmacy inventory management configuration provides tools to speed up many processes, as one of its main tasks is to save everything you can. If there are few items in the supply, the configuration for managing inventory in a pharmacy will provide a special form for entering data manually — the product window, but manually — it is strongly said, since only primary information is subject to typing from the keyboard, the rest of the values are selected from the lists with answer options embedded in the fields for filling. This method of data entry speeds up the process and allows the pharmacy inventory management configuration to set subordination between different values, which is the main indicator for validating the information entered by staff. If inaccurate data gets into the system, the management of the pharmacy will immediately know about it, because inaccuracies will be expressed by an imbalance between the indicators, which immediately indicates a mismatch of the added data.

As soon as the acceptance control is completed, the deliveries are capitalized, the configuration for inventory management in the pharmacy establishes control over the terms and conditions of storage, which may differ for each drug, all this is recorded in the storage base and, if the expiration date comes to an end, the configuration the inventory management at the pharmacy will notify you in advance. It also monitors the storage conditions, which are regularly recorded by staff in their electronic logs, and verifies the values obtained with the approved standards. If something goes wrong, the pharmacy's inventory management configuration signals using an alarming red to draw the attention of specialists.

Color management is also the responsibility of the automated system, this allows it to visualize the current situation, show the stage of readiness, the degree of achievement of the desired result, which also saves staff time since visual assessment allows you not to delve into the essence if everything goes according to plan, or to make a decision in case of an emergency.

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The configuration for managing inventory in a pharmacy automates warehouse accounting, which allows you to write off sold products immediately after receiving payment. Thus, we have come to the sale of stocks, for registration of which a sales window is opened, whose format allows you to detail the trade operation for all participants, including the buyer, if the pharmacy keeps records of customers, by the seller, stocks selected for sale and payment, including details on the method of payment, the provision of a discount and the issue of change when paying in cash. As soon as the sale has taken place, the configuration for managing inventory in the pharmacy will write off the sold inventory from the warehouse, credit the payment to the corresponding account, charge the seller's commission and bonuses to the buyer, and issue a receipt.

The automated system provides convenient information management — only three functions for working in any database, including search, filter, multiple choice. The nomenclature is classified by category, working with product groups helps to quickly find a drug that is similar in composition if the drug in question is not available. Automatically generated invoices form the base of primary accounting documents, each has a number, date of compilation, status, color to it to visualize the type of transfer.

The program collects statistics on requests for drugs that are not in the assortment, which allows you to make a decision to expand the assortment with the most frequently asked products.

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Inventory management in a pharmacy