Rating: 4.9. Number of organizations: 226

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Work organization for supplies

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  Who is the developer?

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The organization of supply operations is a rather complicated process. But it is inevitable since supply is one of the main activities of any company. In order for a company to be able to fully work, produce something, provide services, it needs a timely supply of the necessary materials and raw materials.

If the organization of this work is not given due attention, then the consequences can be the most unpleasant — the production cycle may stop, the service won’t be provided, the company loses customers, orders, and profits. Its business reputation is also damaged.

The organization of supplies must be dealt with in the most comprehensive manner, combining several important stages. First, it is necessary to establish professional monitoring of needs in order to know exactly what supplies, in what quantity, and with what frequency a particular department of the company needs. Based on this, operational planning is carried out. The second direction is the search for suppliers. Among them, it is necessary to identify those who are ready to offer the necessary goods or materials at a favorable price and on optimal conditions. It is necessary to build a system of relationships with suppliers that’ll ensure not only timeliness and a pleasant price for deliveries, but will also contribute to the profit of the organization — due to discounts, special conditions that can be provided to regular partners. The work of the supply service is directly related to a large document flow. The stages of implementation of bids for supplies should be under constant control. If the work of suppliers is organized correctly and efficiently, then it’ll bring its dividends in a short time in the form of improving the performance of the entire activity of the organization. Sales begin to grow, the assortment can be expanded, the firm gains new customers, and be able to optimize its internal activities.

Who is the developer?

It is no secret that poor organization of supplies is the cause of corruption and fraud, embezzlement when making supplies, and the participation of managers in the kickback system. And it is obvious to everyone that today all the problems listed above can be solved in only one way — by full automation, using information technologies. Programs for organizing supply and delivery in a complex provide reliable control of all important stages, including the work of personnel. The software helps not only the suppliers but also their colleagues from other departments. It creates a single information space that unites branches and divisions of one network. With such close and constant interaction, it becomes obvious the need to purchase certain materials needed for work, goods, or raw materials.

The program for organizing procurement optimizes the work of the accounting department, sales, and sales department, facilitates warehouse management, keeps track of the performance indicators of each employee, and the manager should see the real state of affairs in the company. The program that meets all these requirements are developed by the specialists of the USU Software. With the help of the development from USU Software you can quickly, easily, and simply organize supplies, the work of the company and provide a professional level of accounting and control. It creates protection against theft, fraud, and kickbacks, keeps track of finances and maintains a warehouse, provides internal control of personnel, and provides a lot of analytical information for the manager.

It might seem that such a multi-functional system should be difficult to work with. But this is not the case. The software has a very simple interface, quick start, any employee can easily cope with it after a short briefing. You can customize the design to your liking. USU Software helps you plan your budget, draw up work schedules. Requests for supplies drawn up in the program should be clear and specific. If you indicate the maximum cost of goods, requirements for quality and quantity, then the manager simply won't be able to make a dubious transaction. If an attempt is made to violate at least one requirement, the system will block the document and send it to the manager, who will figure out whether it was an attempt to get a kickback from suppliers, or whether it is a trivial mathematical error in the work of the supplier.

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The software will help you choose the most promising suppliers. It’ll provide a summary of comparative analytic info to showcase the best value proposition for your organization. Work with documents will become automated, the personnel of the organization, who can get rid of keeping records on paper, will have more time in order to devote it to their main duties and thereby increase the quality of work and its speed. The demo version can be downloaded from the developer's website for free. The full version of the employees can be installed remotely by connecting to the computers of the organization via the Internet. Using the system from our developers does not require a mandatory subscription fee, and this distinguishes this development from most work automation programs. The system generates useful databases. The sales department receives a customer base, which reflects the entire history of orders, and suppliers receive a supplier base with a detailed and detailed indication of the history of interaction with each, with prices, conditions.

This system combines different warehouses, offices, and branches of the organization into single information space. Interaction becomes more operational, and managerial control over all processes will become more effective. The program helps you draw up correct, simple, and understandable delivery requests. For each, the responsible person should be visible and the current stage of implementation will be obvious. All receipts at the warehouse are taken into account, any subsequent actions with them — sale, transportation to another warehouse, write-off, the return will immediately fall into statistics. The system will notify in advance about the need to register the purchase of materials.

Files of any format can be loaded into the system. The organization is able to add photos and videos, scanned copies of documents to any record. The program has a convenient built-in scheduler. With its help, the head of the organization will be able to handle the planning of any type. This tool helps employees manage their working time more efficiently. The program works with information in any volume and at the same time does not lose speed. Instant search shows information by organization's customer, material, supplier, employee, date or time, payment for any period.

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Work organization for supplies