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Group of programs: Business automation

Software USU

System for technical accounting

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The system for technical accounting in the USU Software system is used at enterprises engaged in the repair of equipment and its service. Under technical accounting, various procedures are considered depending on the field of activity of the organization, by the way, technical accounting of electricity in the field of utilities, technical accounting of the housing stock in the real estate market, etc. Since this article deals with repair activities, then, accordingly, technical accounting can be attributed, firstly, to the accounting of equipment to be repaired, and secondly, the examination of technical and measuring instruments used when testing repaired equipment to check its performance. Both are ordinary regular procedures that are automated by the technical accounting system, simplifying their execution, on the one hand, and accelerating, on the other hand, their implementation. It makes sense to describe in more detail the system for technical accounting to evaluate the advantages acquired by the enterprise after its installation, which, by the way, is carried out by the USU Software employees, moreover, remotely using the Internet connection.

The first advantage of the system for technical accounting is the automation of the internal activities of the enterprise accounting and counting procedures, accompanied by the complete removal of personnel from participation in them, which ensures effective and correct accounting of all types of activities - production, economic and financial. Its work in the current mode is instant display of any change in the system, accurate and instant calculations, including the calculation of the cost of each order, its client calculation cost, taking into account the conditions of interaction, the calculation of piecework wages to the user according to the volume of execution registered by him in the electronic journal. All accounting procedures in the system for technical accounting are performed in fractions of a second, which cannot be compared with the speed of work of individuals.

The second advantage of the technical accounting system is its accessibility to all employees who, as planned, work in the system, regardless of the level of their user skills, because the system has a simple interface and convenient navigation, which makes it easy to remember a simple algorithm of its work and successfully master all functionality. The system needs users from different structural divisions - production, management, to make a qualitative description of the current state of affairs at the enterprise. To preserve the confidentiality of service and technical information in the conditions of a large number of users of different statuses, the system for technical accounting uses an access system - everyone receives an individual login and a password protecting it to receive information only within their competence. This means that employees have personal electronic logs controlled only by the management and the system itself, and are personally responsible for the accuracy of their data, which improves the quality of their information. The system provides several checking the truth of values tools, only the real result is guaranteed.

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The third advantage of the system for technical accounting is the absence of a monthly fee, which fundamentally distinguishes it from alternative proposals in which it is provided. The cost of the system depends on its filling with functions and services - it can have different configurations, the basic one is always the same and can be expanded over time for an additional fee.

The fourth advantage of the system for technical accounting is the analysis of all types of enterprise activities, which is automatically carried out at the end of the period, and not available in alternative offers if we consider this price range. Regular analysis improves the quality of enterprise management since the identified shortcomings in the system are immediately eliminated, achievements, on the contrary, are encouraged. Analytical reporting has a convenient form - these are tables, charts, and graphs with visualization of indicators, including technical ones, if we are talking about a system for technical accounting. Visualization demonstrates the importance of indicators in the formation of profit - which one is more involved, which one is less, which one has a positive effect on it, which one is negative.

In conclusion, it should be noted that all of the above referred only to software products of the USU Software, including this system, since it is these factors that distinguish them from the numerous offers of IT solutions on the market. The system has several databases – ‘nomenclature’, a single database of counterparties, a database of invoices, a database of orders, and others. All databases have a common format - a list of those positions that make up their content, and a tab bar, where the content of the position that is selected in the list is detailed. The unification of electronic forms also facilitates operational work and saves users time. To add working readings, convenient input forms and a single input rule are provided, which minimizes the time spent working in the system.

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When starting the program, you can select the language.

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The system accelerates the technical diagnostics of the equipment being handed over, offering a list of reasons when specifying the contacting reason, the operator must select only the desired option. If the equipment is being serviced, it is enough to put a ‘tick’ in the required window, the work order is formed without including payment, but with a list of parts and works.

Registration of the application takes the minimum possible time since the system prompts the necessary options while drawing up a package of accompanying documentation and calculating.

All calculations are automated, the calculation is made based on the price list, discounts, extra charges for the technical complexity of execution, the cost of the materials used, etc. When drawing up an application, the contractor is automatically selected based on an assessment of his employment, the date of readiness is determined also based on an assessment of the available volumes. The package of automatically generated accompanying documentation includes a payment receipt, a specification for an order for reserving in a warehouse, and a technical assignment for a shop. Together with these documents, an act of acceptance of the transfer of equipment is formed to confirm the appearance at the time of receipt, supported by an image when captured by a webcam. For the same package, accounting reports for the order are drawn up, a route sheet, if delivery is required, an application to the supplier, if the necessary materials are not in stock. The system employs electronic communications that support external communications, which are used to inform customers about the readiness of orders, to organize mailings.

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System for technical accounting