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Group of programs: Business automation
Accounting for fuel and lubricants expenses
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The efficiency of any activity, including logistics, depends on the regulation of the use of available resources. For transport companies, the main cost items are fuels and lubricants, or fuels and lubricants, which are consumed during each transportation and require constant, but more importantly, timely replenishment. Accounting for expenses for fuels and lubricants requires the accuracy of calculations, both quantitative and monetary indicators; the absolute correctness of the calculated data can only be ensured by a computer program that provides automation of all operations. The software "Universal Accounting System" allows you to control the cost of fuel, fuels and lubricants, spare parts, other inventory, wages, rent, utility bills, advertising, etc. With our program you can assess the feasibility of costs and exclude unreasonable costs. The calculation of fuel consumption rates and accounting of fuels and lubricants is carried out in the system by registering fuel cards and determining the limits and standards for their consumption. This will allow you to control the spending of money of each driver in an automated manner. In order to timely purchase fuel, fluids, spare parts and other necessary materials, the USU software provides ample opportunities for warehouse accounting: the supply department specialists will be able to determine the minimum volume norms for each item, monitor the remaining inventory and replenish warehouses on time. Thus, the company will always be provided with fuel, fuels and lubricants, spare parts for the uninterrupted fulfillment of transportation orders, and each transportation of goods will be profitable due to careful accounting and control of costs.
Accounting for the consumption of fuels and lubricants will become much easier with the use of waybills, during the formation of which all necessary costs are calculated, information about flights and drivers is filled in. In addition, the USU software allows you to develop various routes of transportation and change them, if necessary, during the delivery with automatic recalculation of all costs. Employees of the logistics department will have the opportunity to plan the next cargo transportation, scheduling shipments in the context of customers. An intuitive interface, in which each order has its own status, will simplify the process of tracking each delivery for coordinators. The software provides the ability to mark the passage of each section of the path, the time and place of stops, fuel costs, parking, etc.
Accounting for the costs of fuels and lubricants will allow you to optimize the costs of the logistics company thanks to the tool for downloading financial and management reports. Not only the structure and dynamics of costs, but also revenues and profits will be clearly presented in the form of graphs and diagrams. In addition, you will be able to verify that the actual financial performance is in accordance with the norms set in the plan. With the help of analytical reports of the program, it will be possible to timely account for excessive consumption of fuel and lubricants in order to prevent a decrease in profit and the occurrence of a loss.
Automated USS software will reduce working time for routine operations and free up resources to improve the quality of services and develop the professionalism of employees. Prompt and correct accounting of the consumption of fuels and lubricants and consumables using our program will be the key to the success of your business!
The program for accounting of fuels and lubricants will allow you to track the consumption of fuel and fuels and lubricants in a courier company, or a delivery service.
To account for fuels and lubricants and fuel in any organization, you will need a waybill program with advanced reporting and functionality.
Any logistics company needs to account for gasoline and fuels and lubricants using modern computer systems that will provide flexible reporting.
The program for waybills is available for free on the USU website and is ideal for acquaintance, has a convenient design and many functions.
The program for recording waybills will allow you to collect information on costs on the routes of vehicles, receiving information on the spent fuel and other fuels and lubricants.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-04-28
Video of accounting for fuel and lubricants expenses
Make the accounting of waybills and fuel and lubricants easier with a modern program from the Universal Accounting System, which will allow you to organize the operation of transport and optimize costs.
It is much easier to keep track of fuel consumption with the USU software package, thanks to full accounting for all routes and drivers.
The program for fuel accounting will allow you to collect information on fuel and lubricants spent and analyze costs.
The program for the formation of waybills allows you to prepare reports within the framework of the general financial plan of the company, as well as track expenses along the routes at the moment.
It is easy and simple to register drivers with the help of modern software, and thanks to the reporting system, you can identify both the most effective employees and reward them, as well as the least useful ones.
The program for accounting waybills is required in any transport organization, because with its help you can speed up the execution of reporting.
The program for accounting waybills allows you to display up-to-date information on the consumption of fuels and lubricants and fuel by the company's transport.
The program for filling out waybills allows you to automate the preparation of documentation in the company, thanks to the automatic loading of information from the database.
Your company can greatly optimize the cost of fuels and lubricants and fuel by conducting electronic accounting of the movement of waybills using the USU program.
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You can keep track of fuel on routes using the program for waybills from the USU company.
For registration and accounting of waybills in logistics, the fuel and lubricants program, which has a convenient reporting system, will help.
Accounting of waybills can be carried out quickly and without problems with modern USU software.
The program for accounting of fuels and lubricants can be customized to the specific requirements of the organization, which will help to increase the accuracy of reports.
Prompt calculation of costs speeds up the process of launching a cargo transportation order.
The configuration of the USU software can be customized taking into account the requirements and characteristics of each individual organization due to the flexibility of settings.
Our computer system is universal in use and is suitable for accounting of transport, logistics, courier companies, as well as delivery and express mail services.
Convenience and ease of calculations is due to the simple and understandable logic and structure of the software, represented by three main blocks.
The "References" section is a database that contains information about suppliers, the range of services and commodity items, routes, calculations of materials and flights, etc.
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Accounting for fuel and lubricants expenses
The "Modules" section allows you to register and keep track of orders, monitor the expenditure of funds during transportation within the established norms, ensure timely delivery of goods.
The "Reports" section provides the ability to download various reports to assess profitability and profitability, revenue and expenses.
You will have access to an audit of personnel, as well as an assessment of the effectiveness of work, the implementation of certain production standards, the efficiency of using working time.
Specialists of the technical department will be able to keep detailed records for each unit of the vehicle fleet, indicating the number plates, car brand, name of the owner, and the presence of a trailer.
The USU software calculates the validity period of the technical passport of each vehicle and notifies about the need for maintenance.
The responsible employees can check at any time whether the fuel consumption of each driver complies with the standards by issuing individual fuel cards.
The compilation of various trips in the system will simplify the mechanism for calculating the time required to transport goods along a particular route.
Storing a large amount of statistical data in the system helps to develop financial plans taking into account all possible expenses.
Automation of calculations will ensure the correctness of accounting and reporting forms submitted to the tax authorities.
Analysis of the effectiveness of each type of advertising will optimize the cost of promotion tools by focusing resources on the most effective marketing tools.