Rating: 4.9. Number of organizations: 791

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Management of optics

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  Who is the developer?

Program screenshot

Management of optics in the USU Software is carried out in real-time when the management becomes aware of all changes that have occurred in the activities of optics, at the same moment as they happen, which allows the optics to quickly respond to any abnormal operations in workflow management framework. The control system in optics is installed on its working computers by the developer and with the only requirement for them - the presence of the Windows operating system and the rest of their parameters do not really matter since the program itself is very simple and easy to control, any employee in optics can appreciate it when accessing the functionality.

The control application of optics has a friendly interface and easy navigation. Therefore, it is available to workers who do not even have user experience, which is convenient in optics since the staff does not require additional training after installing the program and switching to full automation of managing its internal activities. The program provides for the management of employees' access within the competence, in order to prevent the possession of official information outside the scope of their duties, and thereby preserve the confidentiality of information.

The management in the optics store divides employees by rights, providing each individual with a personalized login and a security password, which provide access to the amount of data that an employee needs to perform assigned duties and powers, and, due to this access control and separation of rights, everyone works in a separate work area and in individual work forms, having an equal right with colleagues to work in a specific program document. There is no intersection and all the changes made at the same time to this document by the program will be saved without any conflict. The program has a multi-user interface to ensure efficient sharing management.

Who is the developer?

The management program in optics provides automated accounting and control over work operations, carries out automatic calculations, which is included in the functions of any control. The management program provides various electronic forms, which are convenient to use, monitors their timely filling, monitors the implementation of planned activities, reminding employees of them through pop-up messages. This is an internal notification system that provides employees with effective communication between themselves and with management. For the successful operation of optics, various databases are formed, where the management of goods that optics provides to sale and which it uses in the implementation of its activities is organized, and sales management, which can include both work with customers to attract them to services and optics products, where all purchases and provision of medical services for the determination of vision are registered.

If we present in more detail the management of the sales base, where all completed transactions are recorded, then, first, it should be said that such a database can be personalized if the optics keeps records of customers, and unified, when only transaction data will be stored in it - the seller who issued the sale, the goods sold to the buyer, the cost of the trade. If the optics is interested in personal client requests, the program will register a buyer by selecting in the client base and storing purchase information in it to form a history of relationships and manage new sales since knowing the preferences and needs of the client, you can always make a point proposal and, thus, support the activity, which will bring profit to the optician.

Information about all trade transactions is entered into the sales database through a special window, divided into four thematic parts - buyer, seller, products, and financial component. Such detailed information helps to protect products from theft since all commodity items pass through several levels of accounting, carried out automatically by the program, so any defect will be detected exactly at the stage where the loss occurred. If the sales are personified, then when registering the operation, the optician selects the desired client from the client base, moving to CRM from the cell in the sales window. As soon as the client is specified, the management program instantly enters all information, including details, contacts, payment terms, and discounts provided since buyers participate in the loyalty program if the optics supports it for effective sales management. Next, the window is automatically filled with the details of the optics, for which the employee just needs to indicate those that correspond to a certain area, although these data can be used by default. The choice of products is carried out similarly to the choice of the client - by an automatic link to the product range.

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When starting the program, you can select the language.

Who is the translator?

The client base contains the client's personal data and contacts, as well as a conveniently structured archive of relations, according to the chronology of events that took place in the optics. The history of relations includes all calls, e-mails, visits, orders, survey results. There is also a contract and a price list, which can be personal. There can be any number of price lists within the framework of a contract or a reward for merit when a client regularly spends large amounts, is highly active in purchases. Price lists are attached to personal files in the client base. There is an automatic differentiated calculation of the cost of purchases.

Automatic calculations are included in the functionality of the management program and are supported by a database with regulatory documents, which are regularly updated to update the information. Automatic calculations include the calculation of the cost of goods and services, the profit made, the calculation of piecework wages lost due to discounts of benefits. The management of the information system includes the formation of all documents that optics operates in the process of activity and their format complies with standards and rules.

When drawing up documents, they use an attached set of forms that correspond to any request and can be decorated with the details and the store logo, if necessary. Such automatically generated documentation includes financial statements and all types of invoices, statistical reports, route sheets, specifications for orders, and others. An internal notification system operates between employees, which sends messages in the form of pop-up windows on the screen, by clicking on which they go to the discussion.

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Management of optics