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Group of programs: Business automation

Software USU

Maintenance and repair accounting

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The program of maintenance and repair accounting is a configuration of the USU Software, the main task of which is the automation of business processes and accounting procedures, calculations, which allows you to release personnel from many daily duties, to speed up information exchange many times over and, thereby, to increase the volume of production - by increasing labour productivity, increasing the speed of working operations, reducing the costs of payroll. The resulting economic effect is stable since the configuration of the maintenance and repair accounting also offers regular analysis - at the end of each reporting period, which can have any duration, as it is determined by the company.

Most often, a repair is preceded by maintenance, which can be viewed as a set of measures aimed at preserving the operating properties of the equipment. Due to maintenance, wear resistance increases, its performance is maintained at a sufficiently high level, when you do not need to think about modernizing production, which requires huge costs. Under repair, in turn, they consider carrying out more costly work - costly in time and materials, while distinguishing between several types of repairs, including current and capital, and under technical maintenance - works of a preventive plan that anticipate those malfunctions that could be, but now they will definitely not be.

The maintenance and repair accounting configuration has a simple interface and easy navigation, which makes it convenient for many users, of whom not all have sufficient computer experience. This availability of the USU Software is one of its advantages, which favourably distinguishes our products from alternative developments in this price segment. The availability of the program of the accounting of maintenance and repair is important to ensure the correct and accurate description of the current processes in the enterprise, the participation of workers with different responsibilities and authorities is required in order to have information from all areas and levels of management.

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Moreover, users have the right to keep their records only in one program block out of three that are provided in the menu - this is the ‘Modules’ section, which is responsible to perform registering all current activities, regardless of the type of tasks. It is here that the accounting of maintenance and repair forms such databases as a single database of CRM counterparties, a database of primary accounting documents, a database of orders - those databases whose content changes at every moment of time since it is their content that is the subject of personnel activity, which must be recorded in electronic form. This block contains individual electronic journals, where users keep records of their own activities and the readiness of tasks performed by them within their competence.

Two other blocks in the application of accounting of maintenance and repair are responsible to set up current activities considering the personal characteristics of the enterprise - this is the ‘References’ section, and for the analysis of current activities - this is the ‘Reports’ section. It is assumed that the information from the ‘References’ section is available to users as a reference, so they cannot change it, although it itself is regularly updated by monitoring industry regulations, methods, instructions. Information from the ‘Reports’ section is available only to the management of the enterprise, as it contains strategically important information that is useful to make management decisions to correct production resources and financial conditions.

In the ‘References’ block, the accounting of maintenance and repair places, by the way, the nomenclature range and schedule of repair and maintenance, which is generated automatically based on the equipment base, which contains all its units with their history of receipt at the enterprise, technical passports, chronology repair that was carried out in relation to each and its results, including the replacement of components, spare parts, materials. Based on the compiled calendar, considering information from this database, all subsequent repairs and maintenance will be organized. At the same time, the system of the accounting of maintenance and repair complies with the deadlines for their completion, notifying in advance the departments where the activities should be carried out in order to reduce the time of preparing the workplace.

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In the course of work, repairmen marks work operations in their personal journals, add results, readings to them, diagnose identified problems, indicate replaced parts. The configuration of the maintenance and repair accounting selects all this information from each log, sort, process, and present for review a ready-made ‘summary’ of the repair and maintenance performed with a detailed description, results, and forecast of equipment operability. All persons interested in the results receive a convenient and informative report on the work performed.

To account for consumables and spare parts, a nomenclature is formed with a full list of commodity items, which is used in all types of activities, including repair. Nomenclature items have a number and personal trade characteristics to identify what you are looking for among thousands of similar items - this is an article, a barcode. Nomenclature items are divided into categories according to the generally established classification, which makes it possible to organize work on the scale of product groups to ensure the rapid search for replacements. The movement of nomenclature items is recorded by an automatically compiled invoice with a number and registration date, which is saved in the base of primary accounting documents.

To calculate consumables and estimate the cost of work, a special window is filled in, based on the entered information and problems, a work plan is automatically generated. All work operations have their unique monetary expression, obtained as a result of setting up the calculation at the start of the program, where the normalization factor and standards are considered. The program automatically calculates the cost of work according to the price list, if the work is carried out for the client, and calculates their cost in order to estimate the profit received from them. Filling in such a window ensures the parallel formation of an accompanying package of documents - this is a receipt, a specification of an order, a task for the shop and accounting.

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Maintenance and repair accounting