Rating: 4.9. Number of organizations: 388

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Warehouse automation

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Warehouse automation is offered in the "Universal Accounting System" software and allows the enterprise to organize warehouse accounting in any form - traditional format, for supply, for WMS address storage and for temporary storage warehouse of temporary storage warehouse. Warehouse automation of an enterprise begins with the installation of software, which is carried out by USU employees using remote access with an Internet connection, and continues as optimization of the workplace, and in a continuous mode, since by the end of the reporting period, reports with an analysis of activities are generated by automation, which makes the enterprise constantly improve its efficiency at the same level of resources by eliminating a number of negative aspects that are regularly revealed by the analysis.

Warehouse automation begins with setting up software based on information about the company, its content includes a list of its assets, staffing, a list of affiliates, etc. The automation program is considered a universal product, i.e. can be used by an enterprise of any format and scale, but for its correct operation, individual adjustment is required, taking into account the characteristics of a particular enterprise. To do this, when automating a warehouse, fill in the "References" block in the program menu, which consists of three blocks, including "Modules" and "Reports", but it is the "References" section that is the first in the queue, since this is a settings block where they structure information about the enterprise, on its basis, the rules of processes are established and the procedure for accounting and counting procedures in the warehouse is determined. In this block there are several tabs where strategically important information should be placed that will participate in the automation of the enterprise's accounting activities.

This is the "Money" tab, where they indicate the currencies with which this company operates in mutual settlements, the applicable VAT rates, then the "Goods" tab, where there is an item with a full range of goods and their trading characteristics, a catalog of categories into which these goods are divided, price -sheets of the enterprise. Automation requires the entire list of warehouses that the company uses - it is also presented in the "Organization" tab along with a list of warehouse workers who will be admitted to the automation program. As soon as all the information is added, including information about discounts and text templates for organizing marketing mailings, the automation of the current activities of the warehouse begins - this is the "Modules" block, where the registration of the operational activities carried out by the enterprise together with the warehouse or warehouses takes place - the number of warehouses does not matter for automation, it will unite all available warehouses into a common scope of work, forming a common network between remote services and the headquarters, the functioning of which determines the presence of an Internet connection.

In this section, warehouse accounting is directly carried out, which automation organizes in the current time mode - as soon as information about the transfer, payment and / or shipment of any goods has come to the program, this quantity will be written off by automation from the balance of the enterprise with automatic documentation. this operation through the formation of an invoice. The warehouse can store any number of commodity items in terms of quantity - the nomenclature has no restrictions, the search for any product is carried out instantly by automation according to any trade parameter present in the nomenclature - this is a barcode, a factory article, a photograph of the product can be presented to confirm the correctness of the choice - automation allows you to fix to the product profile, photographs, any documents, which is convenient for working in the warehouse and in the program, since you can quickly clarify any moment during the release of products.

All commodity items are divided into categories, the catalog of which is applied by automation to the nomenclature, the classification used is generally accepted - it is the same at all enterprises and warehouses and allows you to work with individual groups of goods, for example, display stock balances by category. Automation speeds up the entry of data into the nomenclature through the import function, which automatically transfers any amount of information from external documents into the program, for example, when you receive a new product, you can not transfer information about each item through the product window, which takes time, but specify the transfer route and import function will independently transfer all data and place them in the structure of the nomenclature in accordance with the instructions.

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Similarly, automation exports data from program documents to external ones with conversion to any specified format - this is already the work of the export function. In this way, warehouse employees can instantly generate invoices by importing information from the supplier's electronic invoices, since the operation speed is fractions of a second. And this is the main advantage of automation - acceleration of processes, saving time - the most valuable production resource, reducing labor costs, and as a result - profit.

The import function allows an enterprise to transfer previous information from previously used formats to an automated system in order to preserve archived data.

Clients and suppliers in a single database of counterparties in CRM format are divided into categories, their catalog is placed in the “Directories”, according to the selected characteristics.

When organizing mailings, automation generates messages to the target group of customers and sends them directly from CRM using a text template attached to the "Directories".

Such regular communications increase the quality of interaction and, accordingly, sales, the report at the end of the period evaluates the effectiveness of each mailing by profit.

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All mailings are saved automatically in CRM in order to avoid duplication of offers and the formation of a history of relationships, including calls, letters in chronology.

The system monitors customers and offers the staff a daily work plan, strictly monitors its implementation and sends reminders if the result is not entered in the journal.

Each employee has personal work forms for the division of areas of responsibility within the framework of the duties performed and a separate work space for their performance.

Separate work zones form personal logins and passwords that protect them, which are issued to everyone who has access to the system, limiting access to service information.

Restricting access allows you to maintain the confidentiality of service information, preservation is guaranteed by regular backups running on a schedule.

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Warehouse automation