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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Organization of accounting in a pharmacy

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The organization of accounting in a pharmacy, automated in the program USU Software system, differs from the organization of traditional accounting in a pharmacy only in that the pharmacy staff does not take part in accounting - neither in quantitative, nor in accounting, nor any other, now this the automated system itself is in charge. At the same time, the same requirements accounting and its organization remain, the rules maintaining remain the same, including accounting and quantitative accounting, but automation is responsible for the distribution of income and costs.

Using such an organization of accounting, the pharmacy receives accurate and prompt calculations, has only up-to-date information about its resources, can reduce the number of employees and, despite such a reduction, have a stable economic effect due to the growth of labor productivity and, accordingly, the volume of ‘production’, which provides the pharmacy with additional profit. Both the organization of substantive quantitative accounting in a pharmacy and the organization of accounting in a pharmacy have the same principles of its maintenance, which consist in the staff registering their results as the work is ready in personal electronic forms, from where they are collected by an automated system, sorted by purpose and compiled of them the aggregate indicator, automatically changing all other values associated with it. The distribution of income goes automatically to the appropriate accounts - depending on the source of funding, the distribution of costs - to the corresponding items and centers of origin.

Who is the developer?

For example, you can give an example of how a software configuration works for accounting organization and quantitative accounting in a pharmacy as selling medicines - the main pharmacy activity. When selling pharmacy products, the seller fills out a special form - the sales window, where he marks the client by choosing him from a single database of counterparties, indicates his own details - the company and his own (you can set it right away), lists the drugs chosen by the buyer, loading them from the product range, where the entire their assortment. Further, the accounting organization and quantitative accounting in the pharmacy configuration independently calculate the purchase price, taking into account the personal conditions of the client for discounts, and confirms payment, registering the receipt to the desired account. After that, pharmacy warehouse accounting immediately writes off the goods marked in the sales window from the balance sheet, generates a report with the current pharmacy inventory balances in the warehouse without the quantity sold. Accordingly, the organizing accounting and quantitative accounting in a pharmacy organization configuration immediately indicate the performed financial transaction in the current register, where it automatically records accounting entries indicating all the details of the trading operation by selecting them from the sales window. Further, an invoice is automatically generated to the sold product, confirming its write-off due to the sale, and is saved in the base of primary accounting documents.

The configuration for accounting and quantitative activities organization in the pharmacy, thus, registered the sale, sent money to the required account, wrote off the sold goods, made an invoice, and recalculated the balances. At the same time, it transferred the earned bonuses to the client's account, if a loyalty program for clients is running in the pharmacy, and the commission earned by him to the seller's account. To all these operations, the configuration for organizing accounting and quantitative activities in a pharmacy spent a few seconds or less - the speed of any of its operations takes a fraction of a second and does not depend on the amount of data in processing. All these operations are related to the organization of accounting in the pharmacy.

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Who is the translator?

If we talk about the organization of substantive quantitative accounting in a pharmacy, which is related to the organization of the storage of medicines, accounting and counting operations here are carried out automatically by organizing and filling in electronic forms by the user. It is similar to the sales window, from where information comes further after the substantive sale of funds, constituting the content of substantive quantitative accounting.

The configuration for accounting and quantitative activity organization uses only unified forms of work and a single rule data entry in the organization of work. It allows quickly mastering the algorithm for filling them out, so users spend very little time in the system, marking the primary and current values in different windows when performing various tasks. To each type of accounting, the configuration for accounting and quantitative organization activities provides its own window - for the nomenclature, this is the product window, for the counterparties database - the client's window, in the base of primary documents there may be an invoice window, for the recipe base of orders, respectively, the order window. There is no need to memorize them - the configuration for organizing accounting and quantitative activities automatically present what is needed when the user opens the required tab in the ‘Modules’ block from the program menu.

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Organization of accounting in a pharmacy