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Group of programs: Business automation
Entertainment centers automation
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Entertainment centers that have been successfully automated using the Universal Accounting System software result in orderly internal processes - time-regulated and work-related, control over personnel, finances, and visitors. Entertainment centers may have different tariffication for the services provided - automation takes into account all the nuances of charging, taking into account base rates and individual conditions of service. Entertainment centers also require rather large expenses for its maintenance for various purposes, and, thanks to automation, they will be structured across all cost centers in full accordance with the actual process.
Automation is usually understood as the optimization of internal activities, which will allow the entertainment center to have more profit with the same level of resources, if the task is not to reduce them, which is also a solution in optimizing activities and which is also facilitated by automation. The configuration for automation of the entertainment center is distinguished by convenient navigation and a simple interface - this is a quality component of the USU products, distinguishing them from alternative offers that cannot provide similar capabilities. Such distinctive competence makes it possible to involve personnel with any level of computer skills and to have information from all areas and levels of management, which will allow the program to correctly compose a description of the current processes and promptly report the occurrence of an emergency situation.
To take into account the interaction with visitors, the volume of entertainment services received and their payment, the configuration for automating the entertainment center forms databases where all values are interconnected, a change in one causes a chain reaction - the rest, directly or indirectly associated with it, will also change in the appropriate proportion. The exact ratio is known by the program itself, which performs all the calculations automatically. It was said above that the processes are regulated and normalized, which means that each operation has its own value expression, which is involved in the calculations. Automation of calculations guarantees them accuracy and speed, the staff does not participate in them. Calculations include calculating the cost of services provided to visitors of the entertainment center, their cost according to the price list, which at least for each visitor may be individual depending on the conditions offered by the entertainment center, as well as the expected profit from them.
At the same time, the configuration for the automation of the entertainment center differentiates different conditions in the provision of services and charges the cost exactly according to the price list that is assigned to this client and attached to his "dossier" in the CRM - a client base where personal visit histories, a list of entertainment services are stored, received at each visit, other details. A photograph of the client is also attached to the "dossier" to identify the person and confirm her privileges in receiving services. Photographing is done by the configuration itself for automating the entertainment center through a web or IP camera with automatic saving on the server, the second option is preferable, since it gives the image of the best quality.
The entertainment center automation configuration can offer several ways to identify visitors, some are included in its basic set of functions and services, others can be purchased for an additional fee and expand the existing functionality. The basic configuration offers the use of club cards with a barcode printed on them, integration with a barcode scanner. As a result of scanning the card, the administrator will receive an image of the visitor on the screen, the number of visits that have already taken place, the balance on the card or the outstanding debt. Based on this information, he promptly makes a decision on permission to enter the entertainment center. This decision can be taken by the entertainment center automation configuration on its own - it all depends on the settings and wishes of the customer.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-04-27
Video of entertainment centers automation
Visitors can be identified using CCTV cameras, which are also compatible with the program and will also display information about the visitor in video captions. At the same time, the integration of the configuration for automation of the entertainment center with video surveillance gives one more advantage - video control over cash transactions, which will allow you to invisibly monitor the cashier's work not in video format, but in terms of money turnover, since the program displays all the transaction details on the screen - the amount accepted, delivery, payment method, etc. The duty of the cashier also includes registration of the accepted amount in his electronic journal, video control will confirm how honestly it was carried out.
The entertainment center automation configuration will establish control over the employment of all staff by registering each performed operation within the framework of their duties. The responsibility of employees includes an operational mark on the readiness of any task, which should be placed in electronic forms that record the execution and time, which will allow you to know who and what was busy, what exactly is ready, what remains to be done.
The program generates a daily profit statement, promptly notifies about cash balances in any cash desk and bank accounts, indicates turnovers, draws up registers of transactions.
All documentation is under the control of an automated system - formation, registration, sending to counterparties, distribution to databases, categorization of archives, etc.
The program draws up all current and reporting documents, including accounting, any invoices, standard contracts, inventory sheets, route sheets, etc.
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Continuous statistical reporting will enable the entertainment center to make rational planning based on the available historical data on the volume of services and guests.
Automatic analysis of activities will allow timely identification of non-productive costs, decide which costs to be attributed to inappropriate, find deviations from plans.
The program will draw up a layout of all entertainment services in the center and link cash flows from a visitor to each location in order to differentiate the profitability of services.
The program can have any number of users, each has a metered amount of information in accordance with the competence, the separation of rights will protect confidentiality.
The division of rights is carried out by assigning each individual login and a protective password to it in accordance with the existing responsibilities and the level of authority of the staff.
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To buy the program, just call or write to us. Our specialists will agree with you on the appropriate software configuration, prepare a contract and an invoice for payment.
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If the program is purchased for 1 user, it will take no more than 1 hour
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Entertainment centers automation
The access code allows you to identify the performer of each operation, since when you enter readiness information, the username is assigned to the electronic forms for accounting.
On the basis of such marked forms, the program will calculate piecework wages - taking into account the performance recorded in them and other calculation conditions according to the contract.
The entertainment center's management regularly checks user information for compliance with the real state of the processes using the audit function to speed up.
The responsibility of the audit function includes the formation of a report on all changes that have taken place in the automated system since the last check with an indication of the contractor.
All analytical and statistical reports are in the format of tables, graphs, diagrams with visualization of the importance of indicators in the composition of costs and profits, with the dynamics of changes.
Visualization of indicators in databases will allow you to visually control the current situation without detailing its content and react only when you deviate from plans.
The analysis of operating activities reveals the factors influencing the formation of profit, which makes it possible to increase it by working on changing specific indicators.