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Group of programs: Business automation

Software USU

Accounting of expiration dates in the pharmacy

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Accounting for expiration dates in a pharmacy, automated in the USU Software, allows you to organize strict adherence to the expiration dates of drugs for their legal sale date without violating any quality requirements. Control over the terms, their observance, the very suitability of medicines is now carried out not by the pharmacy, but by our automated system, which increases its efficiency and allows you to keep the drugs fit for use.

Usually, the expiration date is counted from the date of issue, therefore, the reception of medicines by a medical organization and pharmacy is carried out with the obligatory registration of this data for each batch of goods received. For these purposes, use the register of expiration dates in the pharmacy, which in our case will have a digital format, but given the fact that the register does not have an officially approved form, the medical organization or pharmacy can offer their own convenient option, and the developers of this software will take into account the wishes, although they were taken into account in advance for previous work with medical organizations and pharmacies, including the logbook.

The organization of accounting for compliance with the expiration dates in the pharmacy is a mandatory measure since the health of consumers depends on this — the various substances in the preparations can cause irreparable harm due to changes in their properties over time. Therefore, for the organization of accounting for compliance with the expiration dates in the pharmacy, the above journal is used. The procedure for maintaining such a journal is also not officially established, but the software configuration for organizing accounting for compliance with expiration dates in a pharmacy establishes constant control over the accounting journal, notifying staff in advance of the imminent approach of the deadline so that medical organizations and pharmacies can quickly implement in the first place expiring batches. If several batches with different expiration dates are stored in the warehouse, the configuration for organizing accounting for compliance with the expiration dates in the pharmacy will automatically prepare for transfer from the warehouse exactly the one whose shelf life is shorter, indicating the desired storage location.

Who is the developer?

The staff does not participate in these procedures, the configuration for organizing the accounting of observance of expiration dates in the pharmacy does not suffer from forgetfulness and does not need reminders, its task is to minimize operating costs as much as possible, so it always chooses the most optimal option for its implementation, operating only with actual material in the logbook. To confirm the expiration date, the pharmacy uses a number of documents when filling out the journal, including an acceptance certificate, according to which control over the contents of the journal is established. The configuration for organizing the accounting of compliance with the expiration dates in the pharmacy automatically monitors the timing, notifying the responsible persons about the approach to them. Notifications are in the form of pop-up messages — this is a form of internal communication for interaction between employees and the system with them. The window is interactive and allows you to navigate to the purpose of the message — in our case, the logbook, when you click on it, information about drugs with an expiration date opens.

The configuration for organizing the registration of observance of expiration dates in a pharmacy has a simple interface and convenient navigation, allowing users to work without having any computer experience, which, in principle, is convenient for a pharmacy, as it allows involving as many staff members as possible and, thereby, provide the automated system with the necessary amount of data to fully describe current accounting processes. The installation of the configuration for organizing the accounting of observance of expiration dates in a pharmacy is carried out by developers remotely using an Internet connection, after configuring it in the same remote way, our developers conduct a short training session with a presentation of functions and services that will now take control over monotonous work that personnel had to perform manually before, including control over the shelf life of medicines.

Employees just need to fill out the logbook when carrying out acceptance control, while the automated system invites them to use a barcode scanner for operational identification of products and a printer for printing labels in order to properly label stocks for convenient storage and according to conditions. At the same time, users work in personal journals — not in the general accounting journal, the information is already in it in a finished form after the software collects all data from user journals, sorts them by purpose, processes and presents an aggregate indicator that characterizes the real state of affairs.

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The organization of work according to the method of separation of rights makes it possible to exclude false information in the automated accounting system and facts of theft in a pharmacy, since each employee works in a separate information space that does not intersect with other employees in any way, and information from general databases, including the accounting log, is available only in the event that they are within the competence of the user and are needed for him to perform their duties.

To organize the registration of medicines, a nomenclature is used, where the entire range is indicated, together with household goods and medical products.

Pharmacy stocks are classified by categories, according to the attached catalog, the organization of stocks by commodity groups allows you to quickly look for replacements for each other. When searching for analogs for an absent or too expensive drug, it is enough to indicate its name and add the word ‘analog’ — the system will immediately display their list by availability.

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Accounting of expiration dates in the pharmacy