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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Organization of security management

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Organization of security management is a complex process that must be dealt with by the heads of protected objects and directors of security companies. The general principles of management in the field of security services correspond to the traditional principles of organization and management, but there are also some nuances. A great responsibility falls on the shoulders of the head — for their team and for the well-being of customers, clients of the security organization.

When organizing security management, it is important to remember that in this business, quantity creates only additional problems, but special attention should be paid to quality. In practice, this means that an overly bloated workforce is more likely to lead to confusion, confusion, and lack of oversight. A staff that is up to the task is easier to manage. For example, for the protection of an enterprise, if there is its own security service, one head of the security service is enough for five to nine guards, while the management of a security organization requires several departments and the delegation of control powers to their leaders.

The management system of a security organization can be built differently when the head is directly involved in the control of each stage of activity, but this is rather a rarity. No matter how the management process was initially built, it’ll be effective only if two indispensable conditions are met. The first is strict internal control, management of the personnel of a security organization or its own production security service. The second condition is constant monitoring of all indicators of the quality of activities. It will be possible with a clear conscience to entrust the security with any complex tasks only when each of its employees will, on the one hand, feel their own importance for the team, and on the other hand, understand that each of his actions is under control.

It is equally important to pay attention to planning when organizing management. Only if the security team and the leader know exactly what goal they are moving towards, the goal becomes real and accessible. In a security company and in the security service of a particular company, there are certain difficulties that impede perfect and accurate management and control. This is the inconstancy of the team, because most of the employees work in shifts, the need to relocate specific people to new objects, a new scope of work.

But ideally, you need to strive for a clear system in which subordination exists, rules and instructions are followed. Creating a friendly and efficient team in a security company is already half of the success. And this will also be facilitated by continuous analysis of performance indicators. On its basis, for example, it is possible to select partners for the guards who match the psychological and social type as closely as possible. This will help in increasing the motivation of employees, create a spirit of competition. A correct analysis of the activities of the team helps to build a competent reward system. Management will become easier if there is a discipline in the security organization or the security service of the enterprise.

Who is the developer?

It can be achieved if each security officer clearly knows his duties and is aware of the consequences of their violation, if the management conducts control not from time to time, depending on the mood, but constantly, systematically. Understanding these rules makes it obvious a simple truth — security management without control is not possible. You can control the work of the security service in different ways. For example, it couldn't be easier to get employees to write tons of paper reports for every action they take. In this case, the staff will keep logs of records of duties, shifts, objects, delivery, and reception of radio stations and weapons, registration of visitors at a guarded facility, accounting of the work of checkpoints and checkpoints, vehicle entry and exit, inspection of the panic button for an emergency call of the police, and so on. There is no doubt that the guards spend most of their working time on writing.

You can optionally save the written report data to a computer. And in this case, the working day will not be enough, and a gap will appear in professional activity since the guards simply won’t have time for the main duties. Maintaining the quality of security services at a high level is possible only by freeing people from the need to keep a constantly written report. This can be achieved by automating reporting.

Such a simple and functional solution was offered by USU Software. Its specialists have developed software for managing security and security companies. The program transfers all document flow and reporting to an automatic level, freeing up time for employees to perform their duties with maximum quality. The software from our development team gives the manager a unique planning tool, helps in the organization of continuous systematic monitoring of all performance indicators. But the most important thing is that the system from our developers minimizes the influence of the human factor. If an offender can negotiate with a security guard, intimidate him, force him to violate instructions, then an impartial system will neither convince nor frighten him. The security will always be reliable.

The software from our team independently takes into account shifts and shifts count the amount of time worked by each employee, calculates his salary if the specialist works on piece-rate terms. Our program can create and update incredibly functional and convenient databases, automatically generate all documents — from contracts to payment documents. The system provides the manager with detailed reports on each area of the private security company.

This program can show which types of services from the list provided by the organization are most in-demand, and this helps to correctly plan activities in strong and weak directions. The program can automate the activities of checkpoints and checkpoints, conduct automatic control of passes, making it as easy as possible for service activities. An advanced system will keep full financial records, warehouse reporting at an expert level.

Download demo version

The basic version of the security management software works in Russian. To configure it to work in a different language, you should choose the international version. Developers collaborate with all countries and linguistic areas. The trial version can be downloaded free of charge on our official website. After two weeks, you can make an informed decision about installing the full version. Installation is quick and remote. A company representative simply connects remotely via the Internet to the customer's computers, conducts a presentation of the software capabilities and installs.

If the work of the security service team or security company has some nuances that differ from traditional ones, you can inform the developers about this, and personal software will be developed for your security, which is an ideal option for this particular organization.

The management organization system from the USU Software team generates databases for any categories. For example, a separate database of customers of a security organization will be formed, in which, in addition to contact information, the entire history of interaction, requests, orders, and features of cooperation will be displayed. Separately, a database of employees of the guarded facility will be formed to fully automate the access control. A separate database of partners, suppliers, contractors will be created. The software can work with information in any volume. The system divides large and messy data into clear and simple modules, categories, groups. And for each of them, you can get any statistics, analytical, and reporting data for any period. For example, by monitoring visitors, employees, by the volume of orders for security services, by date, time, by the income or expenses of the organization.

The security management system supports loading and saving files of any format. This greatly facilitates the work and makes it possible to promptly exchange the necessary information. For example, you can add files with a description of an object, alarm schemes, photographs of employees, visitors to any customer — the program identifies everything and everyone. If you put pictures of wanted criminals in the database, the software will recognize them if they try to get into the protected areas.

The program can conduct full-fledged face control, comparing face images with databases, and can also read electronic passes, bar codes from IDs and passes. The system does not make mistakes, it is impossible to negotiate with it, and therefore the head of the protected facility should be able to get real information about when the employees of his organization come to work, leave it — the program immediately sends all data on actions with passes to statistics.

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Organization of security management