Rating: 4.9. Number of organizations: 324

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Management of a museum

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People have always been interested in art, exhibitions of artists, but now the demand has increased several times, more visitors demand that the management of the museum be built impeccably. Large museum is represented by many halls in which various exhibitions of works are held, guided tours are held, while the works of art must be constantly monitored, both in the premises themselves and in storage facilities. Keeping track of all material and technical resources is not easy, and organizing guests according to streams, avoiding chaos, is also the task of the administration, which presupposes a well-thought-out mechanism of action. To make it easier for employees and management to carry out their duties, additional tools are needed to provide the museum of art management, which may well be automation systems. Automation and application of software algorithms until recently was considered the prerogative of large industries, enterprises, but not the arts, but time does not stand still, new technologies appear that help not only with managing specific processes, monitoring visitor attendance, but also greatly simplifying related tasks, work on the preparation of documentation. Many cultural institutions are increasingly turning to electronic help assistants since their potential is much wider than simple processing and storage of information. Modern software systems are able to control the work of users, remind about upcoming cases, fill out mandatory forms in automatic mode, analyze the indicators of certain exhibitions demand, calculate the most cost-effective cost of an admission ticket, and monitor the finances of the organization. An important task is to create a database of paintings, sculptures, and other objects of art that are on the balance sheet, followed by an inventory and a work schedule designed to keep them in order. Hence, one should pay attention not to general accounting systems, but to programs that help with the management of the museum work, reflecting the peculiarities of building internal departments and the specifics of the activities of specialists. An integrated approach also lies in the competent organization of the flow of guests and high-quality service when selling tickets, additional goods, booklets.

Who is the developer?

USU Software system is the optimal automation solution, as it is able to rebuild the internal set of the specific type of activity tools so that they help to solve the assigned tasks. Already many of our clients around the world have been able to evaluate the effectiveness of the program and reach new heights in their path, as you can see by studying their reviews in the corresponding section of the site. Ticket sales and control of visitors are also within our competence, while the functionality reflects the nuances of organizing, holding exhibitions, and other events with invited guests. All aspects of the activity brought to the management, which allow not to lose sight of important details, in time to determine the places that require additional attention. Before proposing the final version of the software, the developers carefully study the nuances of doing business, how the admitting visitors, storing material values, the number of employees, and their responsibilities mechanism is built. Having an idea of the work of the institution, it becomes clear what results can be achieved after the introduction of guests of the museum management system. Moreover, the field of art has a delicate organizational structure, where it is impossible to manage with standard tools, an individual approach is required, which we are implementing. Museum workers, as a rule, are not very familiar with modern technologies and have minimal relation to computers, thus, there may be concerns about the difficulty of transferring people of art to the field of automation. But, in the case of the USU Software program, this is not the case, we tried to make the interface understandable even for a child, reduced the number of terms, the purpose of the options is clear at an intuitive level. A few hours of training is enough to get you into practice, which no other application can offer. To start working in the system, you need to fill in internal catalogs, create lists of employees, permanent pictures, transfer documents from other sources, the easiest way to do this is through import.

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After the preparatory procedures, you can create visitor museum management in an automated format. Employees receive separate performance of work accounts, in which the visibility of data and options is limited, depending on the position and responsibilities. To enter it, you need to go through the identification procedure through a password and log in each time. No other visitor able to access confidential information, the manager has the right to regulate the visibility zone to users. The developers set up the software algorithms of the system at the very beginning, they help to effectively sell tickets to guests, keep track of each exhibition visitor, by days and months, and draw up a schedule for the work of the temple of arts. For each opening day, you can develop a separate ticket design, add a background image there, for example, a portrait of an artist, or a well-known work of art, each guest is pleased to receive such a pass format. To manage visitors to the museum, a directory is provided, which reflects the number of people who visited it on a specific day, with division into age categories, if necessary. When integrating software with surveillance cameras, it becomes easier to monitor guests, their location, and thus, keep all rooms insight. At the end of the reporting period, the application allows analyzing traffic, determining the most profitable days, exhibitions. Among visitors, this approach to doing business in the museum has a positive effect on loyalty and desire to become a guest again at a new event. The electronic format of museum management has a positive effect on the accounting of finances, each income and expense is reflected in the documents, which eliminates unnecessary expenses. If there is a limit on the number of visitors for a certain opening day, then software algorithms follow this, notifying the cashier of the limit in time, offering the client another time or day to visit. All work related to the maintenance of paintings and other art objects is carried out according to a set schedule, this also applies to inventory, restoration. Upon receipt of new canvases or transferring them to other institutions, all accompanying documentation acts are generated automatically, based on the prepared templates.

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If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!

Management of a museum