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Free program for accounting of fuels and lubricants
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If enterprises have their own vehicles on their balance sheet, or use rented vehicles for production needs, then they inevitably face the issue of accounting for fuels, lubricants (POL). But this is not the easiest process, since there are separate criteria and standards on the basis of which the calculation and write-off are made. It is important to take into account that the summer and winter seasons differ in terms of fuel consumption rates. It is also worth considering that the indicators depend on the mileage traveled and the actual hours of movement, based on the characteristics of the operation of the machines. All records on the amount of issued and consumed fuel must be entered in the corresponding lines of the waybills, for each unit. This whole procedure takes up a lot of employees' time, requiring them to be attentive. From this we can conclude that manual control of gasoline and other liquids used in vehicles is a very difficult process, and if there was no alternative before, modern technologies nowadays offer many applications that help in this matter. Our programmers have developed not only software for calculating fuel resources, but a full-fledged platform capable of automating other aspects of monitoring vehicles and the company as a whole - the "Universal Accounting System". A free program for accounting of fuels and lubricants, distributed in a demo version, will help you in practice to understand that purchasing a system will be an appropriate step towards improving the control processes of a company.
By means of our program, it is possible to arrange fuel write-off, focusing on the actual cost, based on the data for a specific car entered in the waybill, but taking into account the cost rates. In automatic mode, the USU application compares actual and standard indicators. If an excess is detected, a corresponding notification is displayed, and the manual, based on statistics, will be able to determine whether this is the cause of improper use or a malfunction in the machine. Thanks to the implementation of the control program, it will be possible to systematize the entire amount of information that is required for calculating economic parameters in the field of logistics and conducting vouchers (the forms are easy to find in a free form on the network). The transition to automation will free up employees' time to perform more significant work tasks than the routine filling of all kinds of papers. In the program of accounting for fuels and lubricants, you can integrate with various equipment for free, which will facilitate the solution of other issues on the operation of vehicles, warehouse control, monitoring the work of drivers and all employees of the company.
Any actions related to the calculation of fuels and lubricants, fixing data on mileage will be carried out more quickly and efficiently, due to the transfer of cases to the electronic system. The USU application leads to a general form of the entire complex of information on refueling, costs, flights, spare parts stored in the warehouse, passed technical inspection and repair work performed. Also, employees will be able to evaluate a convenient form of reminders, which will always be able to notify on time about upcoming affairs, placing the car in the service area, based on the generated schedule. The form of the waybill, which displays the norms of costs and actual figures for fuel resources, can be downloaded for free on the Internet or individually developed for specific requirements, features of the organization. The fact that the platform can regulate costs based on accepted standards will allow spending with full control, which means that the likelihood of unreasonable spending is eliminated, and as a result, reasonable savings will be obtained. The system applies correction factors for calculating fuels, lubricants, based on climatic, road and other conditions.
Despite the fact that a large number of free programs for accounting for fuels and lubricants are presented on the Internet, they cannot fully form the accounting policy of the enterprise, carrying out only partial automation, but the USU software is able to carry out a set of measures to structure all interacting parties, departments, employees.
So, the application can be configured to draw up optimal routes for the transportation of goods. They are used to calculate the distance traveled, fuel consumption, taking into account the correction factors for certain sections of the road, if any in a particular case. Unlike free versions of applications, our system is able to regulate the issue of driver production, calculate wages based on hours of work. Also, this information will allow you to determine the depreciation of fixed assets. Software algorithms are capable of producing the required calculations as accurately and quickly as possible, displaying them in a detailed summary. For the convenience of monitoring the general state of affairs in the company, a separate “Reports” block has been implemented for the management, in which various reporting forms are drawn up, which helps to analyze the workload of personnel, vehicles, fuel and lubricants costs, in the context of certain periods and in comparison with planned data. In addition to many advantages in functionality, USU has a flexible pricing policy that allows you to automate even the smallest business. The program for accounting for fuels and lubricants is distributed free of charge in test mode so that you can in practice be convinced of the effectiveness of the listed functions before purchasing basic licenses.
It is easy and simple to register drivers with the help of modern software, and thanks to the reporting system, you can identify both the most effective employees and reward them, as well as the least useful ones.
The program for recording waybills will allow you to collect information on costs on the routes of vehicles, receiving information on the spent fuel and other fuels and lubricants.
The program for accounting of fuels and lubricants can be customized to the specific requirements of the organization, which will help to increase the accuracy of reports.
You can keep track of fuel on routes using the program for waybills from the USU company.
The program for fuel accounting will allow you to collect information on fuel and lubricants spent and analyze costs.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-05-18
Video of free program for accounting of fuels and lubricants
To account for fuels and lubricants and fuel in any organization, you will need a waybill program with advanced reporting and functionality.
Accounting of waybills can be carried out quickly and without problems with modern USU software.
The program for filling out waybills allows you to automate the preparation of documentation in the company, thanks to the automatic loading of information from the database.
The program for the formation of waybills allows you to prepare reports within the framework of the general financial plan of the company, as well as track expenses along the routes at the moment.
The program for waybills is available for free on the USU website and is ideal for acquaintance, has a convenient design and many functions.
The program for accounting waybills is required in any transport organization, because with its help you can speed up the execution of reporting.
The program for accounting of fuels and lubricants will allow you to track the consumption of fuel and fuels and lubricants in a courier company, or a delivery service.
For registration and accounting of waybills in logistics, the fuel and lubricants program, which has a convenient reporting system, will help.
The program for accounting waybills allows you to display up-to-date information on the consumption of fuels and lubricants and fuel by the company's transport.
Make the accounting of waybills and fuel and lubricants easier with a modern program from the Universal Accounting System, which will allow you to organize the operation of transport and optimize costs.
Download demo version
It is much easier to keep track of fuel consumption with the USU software package, thanks to full accounting for all routes and drivers.
Your company can greatly optimize the cost of fuels and lubricants and fuel by conducting electronic accounting of the movement of waybills using the USU program.
Any logistics company needs to account for gasoline and fuels and lubricants using modern computer systems that will provide flexible reporting.
The accounting program will take over the automation of calculations and fuel consumption of machines that are available at the enterprise, forming the accompanying documentation.
The entire workflow is created based on the features and specifics of each form, act, template, which are included in the reference database (samples can be downloaded free of charge on third-party resources).
Employees will be able to draw up service plans for each unit of the vehicle.
The standards for the consumption of fuels and lubricants by cars on the balance sheet of the enterprise are adjusted, depending on the current season, the type of track.
Control over the operation of transport, the activities of drivers and other employees of the organization.
The USU program takes over the full range of actions for the formation of waybills, including input, filling, processing and subsequent storage.
The automatic mode compares actual and standard fuel consumption indicators.
Order a free program for accounting of fuels and lubricants
To buy the program, just call or write to us. Our specialists will agree with you on the appropriate software configuration, prepare a contract and an invoice for payment.
How to buy the program?
The program will be installed
If the program is purchased for 1 user, it will take no more than 1 hour
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Also you can order custom software development
If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!
Free program for accounting of fuels and lubricants
Control will take place on movement and on the remains of combustible and lubricants.
The system calculates the cost of services based on the tariff algorithms entered in the settings, taking into account the specifics of a particular route.
Each user will receive separate access rights to their account, which will help protect data from outside influences.
It is possible to keep records of spare parts, tires, batteries and regulate the issue of their timely replacement.
The free program for accounting of fuels and lubricants is a limited format that can familiarize in practice with the basic options.
All data are backed up automatically within a specified period, which guarantees their safety in case of a breakdown of computer equipment.
Reflection of expenses for drivers' salaries and gasoline in accounting documents, you can also set up their distribution depending on the customer of services.
For each vehicle separately, the program monitors the consumption of fuel resources and technical oils and liquids.
The system configures the local network across the territory of the enterprise, but it is also possible to carry out activities remotely, if there is an electronic device based on Windows and the Internet.
The free test form is easy to download from the link on the page!