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Group of programs: Business automation
Fuel consumption accounting
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Accounting for fuel consumption is the primary task of a transport company, since fuel consumption takes up a significant part of the budget, and thanks to properly organized accounting and regular analysis of deviations between the standard consumption and the actual one, it is possible to reduce not only the cost of fuel supply, but also the fuel consumption itself, which, of course the same, will affect the overall reduction in financial costs.
Although there are many different nuances for accounting in relation to fuel, the software "Universal Accounting System" takes into account all problematic or, better to say, compromise points in the accounting of fuels and lubricants based on the recommendations contained in the regulatory and methodological base, which is built into an automated accounting system just for the rationing of the current activities of a transport company and contains all industry regulations, norms and standards, including developed standards for fuel consumption for each brand and model of transport.
Fuel consumption rates are necessary for accounting, as well as the actual consumption itself, since fuel accounting in fact improves financial performance. For accounting correctness, first of all, you should find out how the normative and real values in fuel consumption coincide - the accounting software for transport companies provides this opportunity in the form of reports regularly drawn up by the end of each period with an analysis of the discrepancy between the plan and the fact.
Fuel consumption in accounting is often carried out by a combined method, using both standard and actual consumption, using in the first case the officially established rates of fuel consumption, taking into account correction factors, and in the second case - the data of waybills on the mileage and remaining fuel in the tank. Correction factors make it possible to take into account objective and subjective factors in the consumption rate - weather and climatic conditions, the degree of wear and tear of vehicles, road parameters, including the condition of roads and the nature of traffic (highway, settlement, etc.), since depending on the specified conditions, fuel is consumed in different volumes, which should be correctly reflected in accounting. Also, a transport company can independently set fuel consumption rates for each of its vehicles, which will take into account its technical condition, which deteriorates with age, the frequency of use and other characteristics - this is the second method of rationing for fuel consumption.
The normative and methodological framework mentioned above contains all the formulas for the calculation, correction factors are presented, accounting methods are recommended, their choice remains with the enterprise. Accounting software independently performs all calculations using approved formulas, coefficients, norms and information collected during its operation. To do this, at the first start of the software, the calculation is set up, thanks to it, all work operations into which production processes can be decomposed will be appropriately assessed - have their own value expression, on this basis, the accounting software will calculate the cost of transportation orders, calculate the cost each trip - again, normative and actual after its completion, calculate wages to users and calculate fuel consumption for the same two categories.
The principle of operation of accounting software is simple - it is the collection of current and primary data from different users who add them to their electronic journals, sorting by processes, objects and subjects, processing and formation of the final result, taking into account all the parameters that make it up. To present the indicators in a finished form, the system produces reports, on the basis of which final decisions are made.
We must pay tribute, accounting software spends a fraction of a second on all accounting procedures, without making anyone wait - the answer to the sent request will be received instantly, no matter how much data is being processed. The accounting service only needs to choose the required calculation option and use it further - checking the accuracy of data, calculations, reconciliation of documents from which the values were selected is inappropriate here - accounting software guarantees the accuracy and correctness of data selection, calculations, completely excluding personnel participation from the procedures ...
The responsibilities of the latter include entering current values in the course of the tasks, a mark about their readiness, a list of operations performed. To accomplish all this, the personnel also need seconds - all electronic forms have a convenient format for entering readings, actions are always subject to the same algorithm, navigation is convenient and the interface is simple.
Such optimization of accounting software to increase efficiency in work makes it possible for line personnel to work in the system without skills and experience, which allows them to quickly receive primary data at first hand and respond in a timely manner to different situations.
Make the accounting of waybills and fuel and lubricants easier with a modern program from the Universal Accounting System, which will allow you to organize the operation of transport and optimize costs.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-05-18
Video of fuel consumption accounting
The program for filling out waybills allows you to automate the preparation of documentation in the company, thanks to the automatic loading of information from the database.
To account for fuels and lubricants and fuel in any organization, you will need a waybill program with advanced reporting and functionality.
The program for waybills is available for free on the USU website and is ideal for acquaintance, has a convenient design and many functions.
The program for accounting of fuels and lubricants will allow you to track the consumption of fuel and fuels and lubricants in a courier company, or a delivery service.
You can keep track of fuel on routes using the program for waybills from the USU company.
The program for recording waybills will allow you to collect information on costs on the routes of vehicles, receiving information on the spent fuel and other fuels and lubricants.
The program for accounting waybills allows you to display up-to-date information on the consumption of fuels and lubricants and fuel by the company's transport.
The program for accounting of fuels and lubricants can be customized to the specific requirements of the organization, which will help to increase the accuracy of reports.
The program for the formation of waybills allows you to prepare reports within the framework of the general financial plan of the company, as well as track expenses along the routes at the moment.
The program for fuel accounting will allow you to collect information on fuel and lubricants spent and analyze costs.
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For registration and accounting of waybills in logistics, the fuel and lubricants program, which has a convenient reporting system, will help.
The program for accounting waybills is required in any transport organization, because with its help you can speed up the execution of reporting.
It is much easier to keep track of fuel consumption with the USU software package, thanks to full accounting for all routes and drivers.
Any logistics company needs to account for gasoline and fuels and lubricants using modern computer systems that will provide flexible reporting.
It is easy and simple to register drivers with the help of modern software, and thanks to the reporting system, you can identify both the most effective employees and reward them, as well as the least useful ones.
Accounting of waybills can be carried out quickly and without problems with modern USU software.
Your company can greatly optimize the cost of fuels and lubricants and fuel by conducting electronic accounting of the movement of waybills using the USU program.
To account for fuel consumption, all types of fuel used, brands are listed in the nomenclature along with other headings, each has a number and commodity characteristics.
When fuel is dispensed to drivers in the waybill, the quantity and its brand are recorded, according to which the consumption will be further accounted for, collecting data from all waybills.
The software organizes warehouse accounting in the current time mode, automatically writing off the fuel transferred under the report from the balance, promptly notifying about the current fuel balances.
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Fuel consumption accounting
Thanks to the statistical accounting organized within the framework of the software, you can always know for sure how many days of uninterrupted operation the stock of fuel and lubricants for vehicles will last.
Thanks to statistical accounting, you can accurately calculate the required amount of fuel for a period, quarter, year, take into account seasonal price fluctuations and make a preliminary purchase.
Thanks to statistical accounting, you can clarify the fuel consumption for each vehicle and compare these indicators for the same cars, calculate your own consumption rates.
The software forms a database of counterparties, where suppliers and customers are divided into categories according to the classification that was chosen by the company, combining them into target groups by quality.
The activity of customers is supported by the regularity of contacts, which is monitored by the CRM system (database of counterparties), monitoring them and making a list of subscribers.
The CRM system distributes the automatically generated list of priority contacts among managers and monitors the execution by sending regular call reminders.
Documenting the movement of stocks leads to the formation of the invoice database, which increases over time, the documents are divided in it according to their status and color.
The documentary registration of the movement of transport leads to the formation of a database of waybills, each has a number and date of compilation and can be found by these parameters.
The base of waybills is easily rebuilt to optimize the presentation of information on license plates, drivers, fuel brands, the original format is easily returned.
The software can be easily integrated with warehouse equipment, which allows you to quickly search for and release stocks, carry out inventories, and label the goods with your own labels.
The software independently prepares the entire volume of current documentation, including accounting statements with counterparties, an accompanying package for goods, all types of invoices, etc.
The software works without a monthly fee, has a fixed cost, which can be changed by connecting new functions and services at any convenient time.