Rating: 4.9. Number of organizations: 251

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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Management of a pharmacy warehouse

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  Who is the developer?

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The management of a pharmacy warehouse using the USU Software is automatic and does not require any participation of pharmacy warehouse’s employees, except for one thing — entering the basic information into the software configuration the results of performing their work within the framework of duties, and level of authority. A pharmacy warehouse must organize effective storage of medicines, taking into account all the requirements for it — temperature, humidity, co-location, shelf life, etc. For successful storage management, a nomenclature, a base of primary accounting documents, and a warehouse base are formed, where deliveries and dispensing of pharmacy products are recorded. The nomenclature lists the entire range of pharmacy products that the pharmacy warehouse operates in the course of its activities, their trade characteristics, storage conditions, including the cell number in the warehouse — storage locations can also have personal parameters.

Inventory management in a pharmacy warehouse is carried out using digital equipment with which such a software configuration for managing a pharmacy warehouse is easily integrated. For example, a bar code scanner is an indispensable device for instant identification of a commodity item, which speeds up its search and release, since a storage cell in a warehouse also has its own bar code. Or a printer for printing labels, thanks to which the pharmacy warehouse carries out labeling of pharmacy products according to storage conditions or other parameters, but, most importantly, this allows you to organize efficient storage. Or a data collection terminal, which is actively used during warehouse management, which makes it possible to spend a minimum of time on them, since quantitative measurements are now carried out, freely moving around the warehouse, and the qualitative comparison of the data obtained with information in the accounting department is in digital format.

If a pharmacy warehouse sells medicines, then a fiscal registrar for receipts and a terminal for non-cash payments, a printer for printing receipts are added to the sales management. Moreover, if the pharmacy warehouse has video surveillance cameras, then integration with them will allow video control over cash transactions, the essence of which is to display titles on the screen with brief information on the operation just performed, such as resource amount, type product, left change, and client.

Who is the developer?

A pharmacy warehouse can maintain relationships with its customers, to manage interaction with them, the software configuration for managing a pharmacy warehouse offers a CRM — a single database of contractors, where they will store the history of calls, letters, mailings in chronological order, concluded contracts, price lists, etc. When selling medicines, the configuration for managing a pharmacy warehouse suggests using a sales window — an electronic form for registering trade transactions, if a pharmacy warehouse conducts trading activities, with the obligatory registration of a client in it, then a dossier will be formed for each client indicating their preferences and needs, a complete list of the purchases made. In this case, the pharmacy warehouse can implement a loyalty program for its customers in order to maintain not only loyalty to the pharmacy but also stimulate activity by offering discounts, bonuses, a personal price list, which is convenient for the pharmacy warehouse itself.

When supplying new medicines, the management program records their quantity, expiration date, promptly notifying workers about the approach to its end in order to have time to sell products that will soon become substandard. Such automated inventory management allows reducing the overstocking of the warehouse and the costs arising from the formation of substandard products. The configuration for managing a pharmacy warehouse documents the movement of stocks by waybills, from which a base of primary accounting documents is formed, where all documents are assigned a status, a color to it, indicating the type of document, in the case of an invoice — the type of transfer of inventory items. It is convenient for visualizing the purpose of documents and the entire document base, which is constantly growing over time.

We add that the management program independently generates the entire document flow that the pharmacy warehouse operates in compliance with the deadline for each report. The auto-fill function, which is responsible for document management, accurately selects the data that should be placed on the form it has chosen, according to the request, and the finished reporting complies with all the compilation rules and has an up-to-date format, which is monitored by the regulatory reference base built into the management program. The management of this base allows you to regulate the work of personnel in terms of time and the amount of work attached in each operation, assigning a value expression to it, taking into account the norms and standards of performance contained in the same reference base, which, in turn, allows you to automate calculations.

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Automatic management of calculations includes the calculation of piecework wages to personnel, the determination of profit from each trade operation, the calculation of the cost of services and works, the cost of implementation. The management of internal communications is entrusted to the notification system in the form of pop-up messages, their convenience is in the instant transition to the subject of the notification.

The management of external communications belongs to electronic communications in the format of SMS, and e-mail, it participates in the organization of advertising and information mailings of any kind. When a pharmacy network is functioning, the work of all points is included in the general activity due to the formation of a single information network, but it requires an Internet connection. Users can keep joint records without the conflict of saving them — the management of the multi-user interface allows you to solve the issue of one-time access. More than 50 design options for its design have been prepared for the interface — each user can choose their version for the workplace in just one click.

The classification of the nomenclature by categories, according to the catalog, allows you to work with product groups, which is convenient for the prompt search for substitute pharmacy products. Dividing a single database of customers into categories according to the catalog allows you to organize target groups from them, which increases the efficiency of interaction in a one-time contact.

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Also you can order custom software development

If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!

Management of a pharmacy warehouse