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Group of programs: Business automation

Software USU

Cost accounting on repair

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The accounting of repair costs in the USU Software is carried out in the current time mode, while the accounting format is automatic. Costs are distributed by expense items and their places of origin by the software configuration of accounting of repair costs, according to the rules established during its setup. Cost control is also automated, and this applies to both material costs and financial ones.

Accounting of repair costs in Excel is the traditional way of keeping records, due to the simplicity of the format, but not always convenient and correct, while the automation of accounting offers new and effective tools. The configuration of accounting of repair costs not in Excel format keeps a continuous statistical record of all operating indicators, which allows planning repairs and their costs taking into account the accumulated statistics and, if the costs begin to exceed the planned indicators, then the automated accounting system gives its ‘signal’ in the form of a report with an analysis of the repair where such a discrepancy is present, which allow us to estimate the depth of the deviation and establish the cause in order to avoid such situations in the future.

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The configuration of accounting of repair costs automatically creates a work plan of the repair of an object as you enter data on its condition and the reason for contacting. It contains an impressive reference database that contains industry norms and standards of performing various operations during repairs. There are instructions to carry out the repair of various objects, including those that the company specializes in servicing, calculation methods, where, in principle, the Excel format can be used, recommendations to perform accounting, a list of materials, and work of each operation during the repair of a specific object. Due to the presence of this base, the configuration of accounting of repair costs is able to automate any calculations without using Excel. The calculation of work operations performed during the repair, considering the norms and rules for their implementation specified in the base, allows assigning a value expression to each of them, which is then used in all calculations carried out by the program, if the operation is present in the amount of work that should be performed, according to the estimate.

This applies to all operations performed at the enterprise, not only to repairs. The rationing of personnel activities is also included in the configuration task of accounting of repair costs, which allows for an objective calculation of piecework remuneration, considering the volume of finished tasks in the absence of Excel. Each operation has time to complete, the amount of work attached, the amount of consumables if any and its cost. When accepting an application of repair, the configuration of accounting of repair costs opens an order window, where the receiver indicates first, of course, the client, and then the object and the reason of submitting it for repair. After specifying the reason in the corresponding cell of the window, a list of possible ‘diagnoses’ appears, which are somehow connected with the specified reason of the appeal, and from them, you should choose the most suitable one.

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As soon as the ‘diagnosis’ is determined, the system immediately generates a repair plan, according to the ‘diagnosis’, selecting it from the set of instructions included in the reference database. Thus, the accounting of repair costs in the absence of Excel provides the entire list of required work and materials to perform a quality repair. According to this list, the calculation of the cost of repairs for the client, considering the price list and the calculation of the cost of the order will also be automatically calculated, excluding the use of Excel. All planned costs, material, and financial, are immediately distributed according to the relevant items, according to planned indicators, after the completion of the order, an adjustment is made to the calculations considering the actual costs of repairs, since some unplanned force majeure may happen to a greater or lesser extent degree. In any case, the non-Excel repair costing configuration correlates costs upon completion, which then should be reported in the order report.

The revealed deviation between actual and planned costs may be random or systematic. This will immediately be seen from the report, so the company can make a decision appropriate to the situation. Allocation of costs, as already mentioned, proceeds automatically according to a predetermined scenario, which is generated when setting up the configuration of cost accounting without using Excel in the first working session. To do this, information about the enterprise is added to the automated accounting system - its assets, financial, intangible and material, resources, staffing table, sources of income and expense items, based on which a regulation is drawn up for organizing business processes and accounting procedures and a cost allocation mechanism is determined according to this regulation.

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Cost accounting on repair