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Group of programs: Business automation
Security accounting
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Who is the developer?
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Security accounting is an indispensable condition to its effective work. Along with clear planning and setting the security personal tasks, the issues of monitoring the activities of the security structure are of decisive importance. Security company accounting is not limited to counting hours worked and shifts. For effective management, it is important to have analytical data that help make security more modern and improve the quality of its services. The personal security and security service of enterprises, the security of the escort of goods and valuables, security companies with a wide range of activities keep their records. For a full accounting, several parameters are important, the main of which is the accounting of the work performed by the guard. It is necessary for the work performed to show the personal effectiveness of employees, and also to identify the most popular areas of activity of the security company. It is worth paying attention to correct accounting already because it can open new horizons for doing business, give answers to various questions - about the quality of the services provided, about possible difficulties within the security team, about the motivation of employees. It is possible to solve the issues of security accounting, work performed, and personal contribution of each in different ways. True, the results of such accounting differ. For example, keeping records on paper takes up a lot of personal and employee work time. A security officer, who is forced to keep up to a dozen accounting journals, can no longer perform his professional duties efficiently. There is no time for them. In addition, such accounting does not guarantee the safety and reliability of the information, because a person can forget something, miss it, not make it, make it with errors. This makes it difficult to follow up, analyze and find the information you need.
Some keep combined accounting, combining paper reporting forms with duplication of information in a computer. But even in this case, the reliability of the data may differ from reality, and the search for the necessary information may be difficult. With all the obvious need to take into account the work done by the security guards, it is worth giving preference to more modern methods.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-05-10
Video of security accounting
This video can be viewed with subtitles in your own language.
These include automated accounting. The program was offered by the company USU Software system. The platform helps automate reporting on completed work. All journals and forms, service timesheets filled in automatically, as well as documentation and reporting. The program shows the actual shifts worked, the amount of work performed, personal effectiveness, and the benefits of each security officer.
People freed from the need to carry out routine paperwork, have more time to perform their basic duties, and this certainly has a positive effect on the quality of security services, the degree of protection of the protected object. There no errors in the executed reports.
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The program from USU Software help to draw up clear general and personal plans and schedules of activities, automatically mark the completed. The system significantly facilitates the official activities of the security company - it can automate the checkpoint, automatically control passes, register visitors and vehicles. This helps to cope with the eternal problem - corruption. While it is theoretically possible to ‘negotiate’ with the security guard at the entrance, or, in extreme cases, resort to blackmail or threats, then everything is different with the program. She is not sick, is not late for work, is not afraid, and does not take bribes. Hence, the quality of security services noticeably higher. The system of work accounting performed and personal reporting give the head of the company all the necessary constant monitoring and competent security management tools. He is able to see not only personal timesheets of employees but also general information about each stage of activity - about financial reporting to the services demand, from warehouse management and filling to indicators of the delivery service and the logistics department.
The USU Software is able to form very conveniently, simple, and functional databases, automatically calculate orders, count completed projects, draw up the necessary documents, form contracts, and acts. Everyone's personal file becomes part of a common business because the accounting program unites within one information space different departments and branches of the company, security, and warehouses so that employees can more efficiently and efficiently interact and exchange information. The basic version of the platform is Russian. The international version helps keep records of protection in any language of the world. If the work of the company is closely related to certain specificity, which is not similar to traditional ways of doing business, then the developers can create a personal version of a specific organization program. The demo version of the platform is available free to download on the developer's website upon prior request by e-mail. The accounting platform creates and automatically updates the databases. They are not limited to contact personal information, they can display the entire history of interaction between a person and a security company or security service, completed projects. The system does not lose performance, no matter how large the amount of data in it. The system has a multi-user interface, when two or more employees work simultaneously, there are no internal errors and conflicts. You can upload files of any format to the accounting development. Security instructions can be supplemented with photographs, video files, audio recordings. This facilitates the understanding of instructions and service activities, ensures more accurate execution and high quality of the executed orders.
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Security accounting
The accounting hardware stores information as long as required. The search is carried out in a matter of seconds in a convenient search bar. The hardware divides information into modules and categories, to each then you can quickly search for a document, person, report, or instruction. The platform automates the checkpoint and the system of personal passes. Data on the time of arrival and departure are automatically included in the service report card. Personal effectiveness and responsibility become apparent. This can be helpful when making decisions about bonuses, promotions, or firing. Accounting applications can read barcodes from badges and IDs, quickly identify owners and allow or deny access to certain objects. The head of security or the head of the company can at any time be able to see the actual employment and workload of employees, the volume of orders they have completed, and still upcoming cases.
The USU Software keeps financial reports, registering all transactions with accounts - income, expenses, own and personal expenses for the security activities of the company. Access to the accounting complex is provided personalized. This is important to preserve trade secrets and personal data. Each employee by personal login able to see only those information modules that correspond to his competence and position. The security officer does not receive a financial report or accounting of completed orders from the sales department, and the manager does not see the internal information of the security service. The backup function is configured automatically. New information is saved in the background without interfering with the work of the company. The accounting hardware unites different divisions, branches, checkpoints, posts, workshops, and warehouses into a single space, in which the exchange of information accelerated. This has a positive effect on the speed of the entire team. A convenient planner helps the management to draw up a budget, the personnel department - personal work schedules and timesheets, and each employee able to correctly plan his time, not forgetting about anything, noting the completed assignments. The manager receives reports, statistics, analytical data, and accounting of work performed with the frequency that he appointed. The application is integrated with video cameras, telephony, company website, payment terminals. The USU Software provides professional warehouse accounting and inventory.