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Group of programs: Business automation
Spreadsheets for passes
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A few years ago, there was no alternative to organizing the work of the checkpoint at enterprises, rather than manually filling in passes spreadsheets by security officers. So, the security guard keeps a log, in which new visitors are manually registered, indicating the date, purpose, data from documents, the arrival of employees is noted a little faster, but in any case, it takes a lot of time. At the same time, this method of operation of the passes is not effective, situations often arise with the lack of the required errors. There are also difficulties in finding the required data, especially if this information was entered a long time ago. A little later, with the advent of computers, they began to use keeping track of customers and personnel spreadsheets, but this did not become the optimal solution, since it does not guarantee accurate data, storage, and prompt location, because employees may forget to enter information, and equipment breakdown led to a loss without restoring the document. The option to keep a paper and spreadsheets at the same time involves performing a double amount of work and, accordingly, it takes much more time, which is very irrational for organizing security points in any company. Now, modern technologies offer automated registering electronic passes systems, which help make the work of the checkpoint transparent, accurate and efficient in all directions. The main thing is to choose such a configuration of the program that can meet all the requirements while being easy and affordable to operate all personnel.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-05-14
Video of spreadsheets for passes
This video can be viewed with subtitles in your own language.
We suggest not to waste precious time looking for a suitable platform but to explore the possibilities of a unique development of our company USU Software system. The program is designed in such a way that the flexibility of its interface allows choosing the optimal set of particular customer options, which means that the cost of the project varies depending on the configuration, which is very convenient for small firms that are limited by budget. So the software help to maintain access documents of various passes' types and validity periods (temporary passes, one-time passes, permanent passes). The system generates passes spreadsheets with the assignment of an identification number in the form of a barcode, it encrypts information about the visitor, the purpose of his visit, and the validity period. When integrating the USU Software program with a scanner, a terminal at a checkpoint, the passage of employees and customers is accelerated, it is enough to attach a pass to the device and gain access, since algorithms process data in a matter of seconds and not allow unauthorized entry. In parallel with the passage of a person to the territory of the company, the system displays information in spreadsheets. But, USU Software's capabilities are not limited to the admission of visitors and employees, according to the rules and regulations of the organization.
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Our system track the working hours of the staff by entering the arrival and departure times in the checkpoint spreadsheets, which is very convenient for the accounting and HR department. The USU Software automates the accounting of actions with access cards, displaying the statistics received in statistics and analysis. The functionality allows generating spreadsheets on various parameters and characteristics in a convenient form, which becomes an irreplaceable management assistant. The whole range of options and operations carried out by the program during the day allows increasing the overall security of the company, excluding the possibility of unauthorized access to the property. The program takes care of the safety of internal information by limiting its visibility to users who, by their position, should not use it to perform their work duties. To enter the application, a person enters a username and password, indicates the assigned role, the account has only those frames that are necessary for successful completion of the work. The system also makes life easier for staff, not only at the checkpoint but the entire company, by automating document management, filling out forms, spreadsheets, contracts, acts, reports. Getting rid of the paperwork allows spending more time on other, more meaningful tasks.
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Spreadsheets for passes
To unify passes registration of new visitors, the security guard issues temporary passes by entering information into spreadsheets and attaching a photo of a person, which can be taken in a few seconds using a webcam. This is how a separate database of freelance visitors is formed, simplifying the control of their visits and overall dynamics. Filling in admissions spreadsheets take a minimum of time, which reduces queues, this is especially true for large enterprises with a large flow during peak hours. An automated approach to gateway management help ensures the safety of the entire facility. The ease of filling out the spreadsheets and other advantages of USU Software is appreciated by the management, accountants, auditors since this document serves as a powerful solving many problems tool. The information received helps to build internal policy, improve the operation of the checkpoint.
The software configuration automatically generates a variety of reports on the number of guests who have certain period passes, displays the data of violators, helps to identify the peak load, and subsequently more efficiently distribute the load to all points of passage on the territory of the enterprise. The system automatically generates databases of visitors, which admits regular visitors not to order special cards. The wide functionality does not complicate the use of the platform in daily work. A simple, user-friendly interface is appreciated by all users, even if they have a low level of technical training. If there are many offices, departments, they combined into a common space, while statistics can be generated both individually and as a whole for the company. When ordering a platform, you can select only the necessary options, modules, so that they can fully meet the needs of the organization. We undertake the procedure of implementation, customization, and training, without having to interrupt the usual mode of activity. During operation, our support service always in touch and ready to provide technical assistance. The platform helps to establish a professional level of management of the security and protection system, thus, your property under reliable protection.
In the USU Software system, it is possible to establish operational data exchange between employees through internal dialog boxes, thereby simplifying management, and increasing the quality of work at the same time. Additionally, you can order integration with CCTV cameras, which makes it possible to receive text data in the general video stream, so the security chief control access points from a distance. Transferring the reporting to the automation mode eliminates the possibility of making mistakes when drawing up reports, reports, you can be sure that the documents correspond to the current state of affairs. The platform does not allow a conflict to arise while saving data, this is possible thanks to the multi-user mode. The storage period of information is not limited, which makes it possible to find information even after many years. The platform can be installed remotely, providing our specialists with access to computers using a special program. Having accurate information helps to easily control the working hours of employees norms, presenting reports in specialized spreadsheets. The built-in scheduler admits users to create a schedule of security service work shifts and the entire team of the organization. The functionality of our development allows establishing the work of the passage department, both in small companies and in large enterprises or centers with offices. Filling out the protection of objects contracts carried out through automatic filling, while observing the requirements and standards set by the company. The checkpoint spreadsheets contain as much data as possible on visitors, which facilitates further search and analysis. The calculation of the worked hours of personnel and wages in the case of piecework work takes a minimum of time. Users of the configuration of the USU Software able to track the readings of security sensors, the information is displayed in an electronic database. There is an international version of the program with the translation of the menu into any language and settings of specifics of the legislation of the country's internal documents where the hardware is being implemented. We provide an opportunity to preview our development by downloading a demo version!