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Rating: 4.9. Number of organizations: 918
Countries: All
Operating system: Windows, Android, macOS
Group of programs: USU software
Purpose: Business automation

accounting in a printing house

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accounting in a printing house
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4. If necessary, order a virtual server rental

In order for all your employees to work in the same database, you need a local network between computers (wired or Wi-Fi). But you can also order the installation of the program in the cloud if:

  • You have more than one user, but there is no local network between computers.
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  • Some employees are required to work from home.
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  • You want to be in control of your business even while on vacation.
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  • It is necessary to work in the program at any time of the day.
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When do you need a cloud server?

Rent of a virtual server is available both for buyers of "Universal Accounting System" as an additional option, and as a separate service. The price does not change. You can order a cloud server rental if:

  • You have more than one user, but there is no local network between computers.
  • Some employees are required to work from home.
  • You have several branches.
  • You want to be in control of your business even while on vacation.
  • It is necessary to work in the program at any time of the day.
  • You want a powerful server without the big expense.

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  • In paragraph number 1, indicate the number of people who will work in your cloud server.
  • Next decide what is more important to you:
    • If it's more important to rent the cheapest cloud server, then don't change anything else. Scroll down this page, there you will see the calculated cost for renting a server in the cloud.
    • If the cost is very affordable for your organization, then you can improve performance. In step #4, change the server performance to high.

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One of the most important elements of successful development and profit growth in the advertising business is effective in accounting in the printing house. The peculiarity of such accounting is that it is quite multitasking and must provide control over every process in the printing house's activities. Its tasks include control over material consumption in production and its analysis, coordination of all incoming orders for printing, as well as the timeliness of their implementation. We can also talk about the accounting of personnel and their remuneration based on the amount of work performed, clearly planned and rational purchase of materials, optimization of the work activities of employees, to save working time. It also includes staff to reduce, as well as increase overall work productivity, tracking all financial transactions carried out in the company. As you know, any accounting has several ways of its implementation, which each company chooses individually. This can be manual accounting, or an automated approach can be applied. Although today the manual method of enterprise house management still exists and is used by some owners, we can unequivocally declare that its use in companies with a sufficiently large turnover of orders and clientele is highly undesirable. This is due, first of all, to the fact that filling out the accounting documentation by hand has never been effective, it is always complicated by constantly appearing errors in records and calculations, which are explained by the influence of the human factor, and this is inevitable. This method is outdated and has not brought the desired long-time results. Fatigue of employees from paperwork, a large number of routine duties of filling out documents, processing and calculating a large amount of data manually, risks of losing information are what all entrepreneurs are trying to get away from.

Thus, with the entry into the arena of modern technologies, specialized program installations serving to automate the activities of the printing house and other business segments, the manual approach to accounting has gradually sunk into oblivion. Its use remained relevant only to beginners with a small turnover of organizations. Automation, as a way of managing the activities of a printing house, ensures its optimization by systematizing work processes and using modern equipment to replace personnel in performing daily routine tasks. The choice of such a software installation, the variations of which are presented in sufficient quantity, lies with the heads of the house and should be optimal to the nuances of work in the printing house.

We are glad to present you with one of the most popular and demanded accounting of house typography applications, which is highly appreciated by users and is suitable for any field of activity. It is presented by the USU Software company. The developers using unique automation methods in their programs. It is called the USU Software system. During several years, presented on the market of modern technologies, it has earned high marks of the many opportunities it provides accounting to the financial, house, tax, personnel, and technical areas of activity of each enterprise. That is, unlike many competing programs, the application provides control over all aspects of workflows, not just a specific category. A computer program is surprisingly simple in its configuration, making it very easy to master it on your own in a matter of hours without resorting to special training. According to the ease of use, even the main menu is divided into only three sections. It boasts of the same simplicity at the stage of implementation because there are two reasons. Firstly, it takes place remotely. Secondly, to get started, there is a question.

Do not you need to buy special equipment? It is enough to prepare your personal computer with Windows OS installed on it. The accounting of the printing house, carried out in the USU Software system, provides the head of the company with the ability to centrally manage all branches and departments house accounting, as well as take into account the effective work of these divisions, even in the context of employees. This allows being mobile and always being aware of what is happening. This is already half the success. To optimize the work of personnel, easy and productive integration of the system with any modern warehouse equipment, trade, or, in the case of a printing house, printing devices allow. The application allows assigning tasks to the necessary devices, which they perform on a given schedule on their own.

The rich functionality of each section of the interface menu assumes the presence of many options according to organizing effective accounting in the printing house. One of its main aspects, which is the basis to further activities, control, as well as data analysis, will be the creation of unique item records, which are necessary for tracking both consumables by category as orders registering and accounting. In the accounting of materials, each movement may be recorded, up to the moment of use in production, and also, in the records, brief characteristics of each position are presented. The records of received orders also provide information about the customer, his preferences, design details, contractors, and the approximate cost of services. The program conducts all the necessary services calculations rendered independently if there are price lists set in the ‘References’ section. At the same time, there may be several of them, and the payment for the same work for different clients is different, due to the loyalty policy. Employees working on a project, even from different departments, can work together in the software if they are connected via a local network. Thus, all executors of the application will be able to mark their corrections, changing the status of its execution, highlighting in different colors, and managers will be able to track the effectiveness of their execution and compliance with deadlines.

The printing house controlling software from the USU Software provides a lot of tools for organizing clear, error-free, and reliable accounting. You will not find an automated application better than this in terms of its capabilities and democratic price tag. We help you make the right choice by donating the basic version of the software completely free of charge during the three weeks.

The printing house can easily carry out analysis according to any criteria of its activities, thanks to the functionality of the ‘Reports’ section. Keeping records of typography in automated software is easy and convenient, and most importantly effective.

The software installation allows the creating of an unlimited number of virtual storage warehouses consumables and printing production. Taking into account the specification of the advertising business. It is very important that the USU Software system is able to store and process any amount of incoming information. The automated accounting of the printing house is capable of providing the automatic creation of various types of documentation. In the automatic generation of workflow, you can use templates approved by law or created according to the regulations of your company. The barcoding technology used in automation is applied to the labeling of badges so that employees can register in the system daily.

You have the opportunity not only to estimate the amount of work performed, but also the number of hours worked by an employee, registered in the database through a badge. Working in the system interface convenient to the procurement department, which can conveniently plan purchases and mark new deliveries. Customer orders can be split by the automated application into well-timed imprints that start automatically. In the built-in planner, a work plan can be developed, which the manager can share by mail with both the client and the staff. The automatic formation of an electronic customer base greatly helps in further work to improve the quality of service and the use of mailing. To the most common types of printing, such as business cards, costing cards can be developed, according to which consumables to this position are automatically written off from the shop.

To the convenience of placing an order, photos and layouts of the design can be attached to its record, all documents used in the work, as well as the entire history of cooperation in the form of correspondence and calls, will be stored in the archive.

The USU Software specialists have made the accounting software interface not only intuitive but also laconically designed, which undoubtedly eye candy.