Rating: 4.9. Number of organizations: 495

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Visitor control

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  Who is the developer?

Program screenshot

Visitor control is a mandatory aspect of the security work at the checkpoint of the institution. It is especially important to control the visitor at the checkpoint of business centers, where the flow of changing people is quite extensive. For the control of the visitor to take place efficiently and accurately, and most importantly, to fulfill its main task - to ensure security, it is necessary that the security service obligatory registration of each visitor in the accounting documents, be it a temporary visitor or a staff member. Visitor control is necessary not only for security purposes, it allows tracking the dynamics of visits of the temporary visitor or compliance with the schedule and the presence of delays among the company staff. To organize control of the visitor, as in principle, and any other control can be in two ways: manual and automated. If a few years ago, most companies kept control of visitor in special paper-based accounting journals, where records were made by personnel manually, now more and more enterprises are resorting to the help of automation services, which makes it possible to systematize processes at the checkpoint, making them more effective and efficient. The second option is preferable, and not only because it is more modern, but largely because it fully meets the assigned tasks of internal accounting, and also completely eliminates the problems that arise if control is organized manually. For example, the automatic registration of each visitor in a special automated program avoids errors in the records and also guarantees you the safety of data and the uninterrupted operation of such a system. In addition, by taking over most of the day-to-day functions, the software can free up security guards for more serious tasks. Automated control is easier and more comfortable for all participants in the process, saving both parties time. Hence, if you nevertheless decide to automate a security company, first we recommend that you pay attention to the choice of an automation application with which you will work. To do this, it is enough to study the market of modern technologies, where the direction of automation is currently actively developing, in connection with which software manufacturers offer an extensive selection of technological products.

Who is the developer?

In this essay, we want to draw your attention to the unique modern computer complex, which is ideal for internal control of the visitor by the company, and also has many other managing the security business capabilities. This visitor control program is called the USU Software system and it is available in more than 20 different functional configurations. This is done so that the application is universally applicable in various fields of activity. This scheme works, because the installation released by the specialists of the USU Software more than 8 years ago is still popular and in demand. It has won the trust of users and thus was awarded an electronic trust seal. A comfortable and easy-to-use program makes management of your company accessible even from a distance. It helps to establish internal control in all aspects: combine external and internal financial flows, solve the problem of visitor and staff accounting, facilitate the calculation of wages both at a fixed rate and on a piece-rate basis, optimizes the accounting control of company property and inventory processes, help streamline costs, establish the process of planning and delegating tasks, provide the development of CRM directions in the organization and much more. With the beginning of its use, the work of the manager is optimized, because now be able to control production processes while sitting in the office, despite the presence of accountable departments and branches. A centralized approach to control not only saves working time but also allows covering more information flows. Moreover, by automating the security agency, the manager able to control employees and the visitor, even if he had to leave the workplace for a long time. In this case, access to the data of the electronic database can be carried out from any mobile device that has access to the Internet. Very convenient for work in the field of security is the ability to create a mobile version of the USU Software that works in the official mobile application, which admits employees and management to always be aware of current events. The visitor control program actively uses its integration with various communication resources, such as SMS service, e-mail, and mobile chats, to promptly notify the necessary employees about a violation at the checkpoint or about a planned visit of a visitor. An unlimited number of people working in a common local network or the Internet can simultaneously use the universal control system. In this case, it advisable to create each of them their electronic account to delimit the workspace of the interface and set up personal access to menu sections.

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When organizing automated internal control of the visitor, barcoding technology and synchronization of the system with various equipment are increasingly used. For there to be a clear distinction between the temporary visitor and members of the collective of the protected enterprise in the process of accounting, it is necessary to first create a unified personnel base of the facility, where an electronic business card with full detailed information about this person provided to each employee. Coming to the workplace, each employee have to register in the program, which can be done by logging into a personal account, which is rarely used due to time costs, and you can also use a badge, which has a unique barcode generated by the application especially to identify this particular user. The identification code is read by a scanner on the turnstile, and the employee can go inside: very quickly and conveniently to each of the parties. To control unauthorized visitors, manual registration of data in the database is used, and the issuance of a temporary pass at the checkpoint, which contains basic information about the guest and his photo, taken there on a web camera, is presented. Such an approach to the internal control of a visitor allows recording the movement of each of them, based on which it possible, to sum up, the relevant statistics in the ‘Reports’ section.

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Visitor control