Rating: 4.9. Number of organizations: 985

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Security accounting logbook

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  Who is the developer?

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The security logbook is a general concept that includes a great variety of different reporting documentation. Modern security services, security companies are constantly looking for ways to make their work more efficient. Even though at the state legislative level, the protection received official status, licensing, it has no fewer problems. The most painful one is the lack of strict quality control of activities and uniform standards. People who go to work in security must understand that they find themselves in a multitasking environment. A good security guard can and does a lot - he is able to protect the life of the client, protect his property and prevent encroachments on his business, he must be able to advise visitors since the security is the first employee who meets clients. Security professionals must ensure order in the daily life of an enterprise or organization, know and understand the alarm and warning devices, and even be able to provide first aid to victims.

The main problem of modern security services and enterprises lies in the lack of personnel who could, at a professional level, cope with all these accounting duties. Many are repelled not only by the low level of wages but also by the need to keep a huge number of accounting reports. Guard logbook is plentiful. There are usually more than a dozen of them for one guard. This is a logbook of reception and delivery of duties, in which each shift notes the time of intercession and departure. Special devices, walkie-talkies or weapons, are noted in a special logbook when issued. The inspectors fill in the data on the quality checks of the security personnel in the inspection logbook. There is a work security guard's logbook - they note the features of the shift. Special attention should be paid to the register of visitors' admission to guarded objects. Data on entering or leaving cars and other equipment are usually entered into a special reporting accounting form.

There is accounting for the results of the inspection and bypassing logbook, as well as the delivery of premises logbook under protection and their opening. In a separate form, records are kept of the receipt and transfer of material assets, technical means, and all internal security accounting measures. ‘The cherry on the cake’ is separate checking the emergency call button of the police and passing the briefing magazines.

Who is the developer?

It is very important for a security service specialist not to forget anything while maintaining an accounting logbook. You never know when this or that information may be required. Hence, it is recommended to pay special attention to accounting. This can be done using old and proven methods, keeping a large number of notebooks, or purchasing ready-made printed protection magazines, they are offered by printing organizations and printing houses since there is no single form of accounting strictly regulated by law. But manual accounting is time-consuming and can take an entire work shift. At the same time, there is no guarantee that the guard not forget something, not confuse, that the logbook is not lost, not damaged.

Many security organizations follow the path of combined accounting - they simultaneously enter data into the logbook and duplicate it into a computer. But even this method does not save time at all and does not guarantee the safety of information. Only full automation of accounting help to truly improve the efficiency of the security service. Such a solution is offered by the USU Software system company. It has developed an accounting platform that allows keeping a log of security in the program, without filling out a huge amount of paperwork. The powerful functionality of the system helps to comprehensively solve several of the most important tasks facing the security service or security company.

The protection program from USU Software automatically keeps records in all areas of work. The work time of the guards, their actual employment, the delivery of shifts, and the transfer of equipment, special equipment, and valuables to storage are taken into account. The program can be entrusted with the calculation of wages if employees work on actual duty piece-rate terms. If we are talking about security, then the program can automatically calculate the cost of the company's services for the customer, the cost of installing alarms, and their maintenance and other services. A wide range of opportunities provided by the guards and organizations program that carry out arrests of law enforcement offenders. A separate database formed for them, which contain all accounting information about the detainees - with a photograph and a brief criminal ‘biography’. The logbook is only a small part of the functionality of USU Software. With the help of the platform, you can see the most popular areas of the private security company, see income and expenses, unexpected costs, the efficiency of the entire organization and each of its employees in particular. A record-keeping program help save ordinary security guards from having to keep a large number of written reports and reports. Security specialists have more time to perform their main professional duties, which no platform can perform for them. Only a person is able to be able to assess the degree of danger, make quick and correct decisions in the name of saving the lives and health, property, and well-being of other people.

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The USU Software in demand both in departmental security and in private security companies. The logbook and other functions of the system appreciated by specialists of large and small security services, as well as law enforcement officers. If an organization has a certain narrow specification, then developers can create a personalized version of the hardware for it, which takes into account all the nuances of the activity. The application form a single database of customers, contractors, clients, partners. For each, detailed contact communication information is provided, as well as the entire history of interaction. If we are talking about a client, it displayed what services and when he used, what future requests he has. This helps to make correct, ‘targeted’ cooperation offers only to those who are interested in the private security company service. The application shows data on any service provided by the security organization, as well as on any service that it ordered itself. It not difficult to find the necessary data, documents, contracts, receipts. A convenient search bar helps you do this in a few seconds, no matter how much time has passed since the moment of the transaction. The register concern not only the order of carrying out the service by security guards. It takes into account all the services of the organization, shows which of them are in the greatest demand, which brings the greatest income. This helps to plan further activities, strengthening the ‘weak’ areas and supporting the ‘strong’.

The USU Software unites different divisions and branches, security posts into single information space. It doesn't matter how far apart they work geographically. In the accounting program, they are closely related. Reports and logbook, all data can be obtained in real-time for each branch, post. Communication between employees will become more efficient, which certainly has a positive effect on the quality and speed of work. The logbook, as well as all contracts, payment documents, acts of receipt and transfer, accounting forms, invoices filled in automatically. Employees are able to devote more time to their main professional activities, getting rid of the paper routine.

The USU Software maintains clear and constant financial control. The statistics display data on incoming and outgoing transactions, on the guard's spending, on the compliance of budget execution with the planned one. This facilitates the task of management accounting, accounting and tax reports, and auditing. At any time, the manager able to see the actual employment of employees - who is on duty, where he is, what he does. At the end of the reporting period, he receives information on the personal effectiveness of each guard or security officer without flipping through the corresponding logbook - the number of shifts, hours worked, the number of checks carried out, detentions, personal achievements. This helps you make correct and accurate personnel decisions about bonuses, promotions, or dismissals.

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Security accounting logbook