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Group of programs: Business automation
Transport accounting program
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The program of transport accounting, being one of the components of the automation program "Universal Accounting System", organizes transport accounting without the participation of personnel, providing automatic maintenance of all accounting procedures and calculations. Such maintenance allows transport accounting to become more efficient and complete in terms of coverage of indicators subject to accounting, and to speed up many production processes due to a multiple increase in the speed of the information exchange itself between different structural divisions, which, as a result, entails an increase in labor productivity in the provision of transport services.
The program for maintaining transport accounting has a simple interface and easy navigation, therefore it is available to absolutely everyone without taking into account the experience of working on a computer and allows you to involve personnel of any level in user activities, including labor resources from production participants. Filling in waybills, for example, implies the work of a driver and a technician, a maintenance report - masters from a car service. So that employees of a transport company can simultaneously keep their records in electronic journals, the program for maintaining transport accounting provides them with multi-user access, which eliminates the conflict of saving data even when working in one document.
Each user has an account under which he enters the program to keep records of his activities and register the primary and current readings obtained in the line of duty. To enter, you need to specify your individual login and a security password assigned to each to separate access to service data and protect them from unauthorized "interest". The transport accounting software also uses user logins to label their information in order to differentiate when and whose data was placed in the program, and to determine the culprit of false information if it is found.
In order to exclude the appearance of false information, the program for maintaining transport accounting takes certain protective measures. For example, in the program, everyone works in individual work forms, therefore, they are personally responsible for their testimonies posted in them. The management of the transport company regularly monitors these forms for compliance of the information in them with the real state of the production process. In addition to current control, the program for maintaining transport accounting provides for its own observation of the automated accounting system, establishing through electronic forms for data entry a real relationship between values from different information categories, due to which there is a certain ratio of indicators in the program and, if it contains "atypical »Values, then the equilibrium of the indicators is violated and there is a failure, indicating the unreliability of someone's information. To find out who exactly is a matter of technique and one second.
The program for maintaining transport accounting involves maintaining several databases, first of all, transport, which provides a detailed description of vehicles belonging to the company's fleet, divided into tractors and trailers. Information for each vehicle in the program includes technical characteristics, including its carrying capacity, dimensions, mileage, standard fuel consumption, make and model, car brand. In addition, the program for maintaining transport accounting contains its registration number, a list of documents for each half and monitors their validity, promptly informing the responsible person about the imminent completion of any of them, also presents a complete history of technical inspections and repair work, so that to judge the performance of transport.
There is also a working history in the "personal file" of the vehicle - the routes completed, the number, remarks for each flight, which allows you to evaluate the performance of the vehicle and take into account the costs of completing specific tasks. Such a "biography" allows you to evaluate the efficiency of using each transport in transportation activities, and the program for maintenance aims to increase this efficiency, which should lead to an increase in the company's profitability while maintaining the total volume of production resources.
The maintenance program provides for the formation of a similar database for the staff of drivers, noting in it their qualifications, general driving experience and work experience in the company, the same history of flights performed, incentives and penalties, if any. And similar control over the validity period of documents - first of all, the driver's license, to ensure the continuous operation of the vehicle fleet.
The program provides for the formation of a single information network, if the company owns remote services and branches, in order to offer the overall management of the production process, which reduces overall costs and allows you to automatically coordinate transportation so that the company can fulfill its obligations with high quality and on time.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-05-19
Video of transport accounting program
The program for transport documents generates waybills and other necessary documentation for the operation of the company.
The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.
The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.
Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.
Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.
Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.
accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.
The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.
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Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.
Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.
The program offers the most important thing for effective activity - a production schedule for planning the work of each transport, its maintenance at the right time.
The schedule works in a “non-stop” mode - when you click on a specified period, a window opens with a detailed description of the activity of vehicles on the specified day and hour, and place.
The data in the schedule is constantly changing in automatic mode based on the information that coordinators and drivers enter into their electronic logs when performing work.
The program contains a database of regulatory documents collected by the transportation industry, which indicates the norms and rules for performing various operations, standard fuel consumption.
Based on information from the base of regulatory documents, the calculation of all work operations is being set up by the time of their execution, the attached scope of work and materials.
The calculation allows you to evaluate each performed action; on its basis, automatic calculations are organized, which are performed by the program without the participation of employees of the enterprise.
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To buy the program, just call or write to us. Our specialists will agree with you on the appropriate software configuration, prepare a contract and an invoice for payment.
How to buy the program?
The program will be installed
If the program is purchased for 1 user, it will take no more than 1 hour
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Transport accounting program
When calculating the cost of a flight, the program calculates the standard fuel consumption, mileage, cost of parking, paid entry to the territory, daily allowance for the driver, etc.
When calculating piecework wages, the program takes into account only the work recorded in electronic journals, which increases the motivation for entering information.
When calculating the cost of services, the price list is taken into account that is attached to the client's profile in the CRM system, which is the best format for attracting customers.
The CRM system stores personal data of customers and contacts, a plan for working with them, an archive of relationships during work, history of orders, texts of mailings, offers.
Clients in the CRM system are divided into categories chosen by the company itself, according to similar characteristics and needs, and this makes it possible to form target groups.
Interaction with target groups increases the efficiency of a one-time contact and allows you to reach the entire target audience with one proposal, saving time.
To send quotations and promote services, electronic communication is used - e-mail and sms, the format of sending can be massive, personal, target group.
By the end of the period, a report is automatically generated on the effectiveness of mailings that were organized for the period, indicating the number of people who applied and those who placed an order.
By the end of the period, a whole pool of reports is automatically generated with an analysis of all types of work, objects and subjects, they increase the quality of management and profit at the same time.