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Group of programs: Business automation

Software USU

Program of accounting of transport enterprise

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Program screenshot

The accounting program of the transport company is a configuration of the automation program "Universal Accounting System" and provides the transport company with efficient accounting, and automatic mode for accounting. Thanks to automated accounting, the transport company saves on labor costs and, consequently, on payroll, increases its efficiency through more correct and efficient accounting and streamlining of work processes and accounting procedures, the participation of personnel in which is now excluded, which improves the quality of accounting and calculations ... The speed of all operations performed by the accounting software of a transport company is fractions of a second, regardless of the amount of information processed, and this quality affects the speed of information exchange at a transport company, accelerating decision-making and, consequently, conducting production operations, which leads to an increase in production volumes ...

Taking into account the fact that the personnel are no longer involved in the conduct of many daily procedures, this allows them to “retrain” them to perform other equally important tasks. The program for keeping records of a transport company provides for the participation of workers of different profiles in it, which provides it with the receipt of operational and versatile information, and this, in turn, contributes to the full display of the current state of the production process. For example, transport operators are involved in keeping records of transportation activities, including drivers, technicians, coordinators; car service workers are involved in establishing the real condition of vehicles that affects transport performance; logistics department employees, transport workers, as well as workers are involved in planning and calculating routes. warehouses, customer service managers, accounting and others.

Since the accounting program of a transport company involves the participation of a large number of users, in order to preserve the confidentiality of service data, the division of their rights is provided in accordance with the existing responsibilities and the powers granted. To do this, everyone receives a personal login and a security password to him, which determine his working area and the amount of service information that is necessary to perform work tasks. A separate work area in the accounting program of a transport company involves the maintenance of personal work logs in electronic form, to which only the manual has access to control the user's activities - the quality of his data and their compliance with the real state of the production process, the timing of tasks.

The control procedure must be regular, which takes some time, therefore, the accounting program of the transport company offers an audit function to help, the responsibility of which is to highlight new data and those that have been corrected after the last check, which significantly speeds up the process. Each user must promptly enter his operating indications into the program and record in it the finished operations performed by him in the course of his business activities. By the end of the reporting period, the transport company receives a set of personnel, where its work as a whole will be noted and the results are summed up separately for each user, including the promptness of entering information into the accounting program of the transport company, which automatically calculates monthly remuneration for him based on those registered in the journals execution volumes. This fact forces the personnel to keep their reporting forms more active, to register the readiness of tasks in a timely manner.

To keep records of all types of activities, the program generates several databases, the maintenance of which most informatively reflects the work of the transport company in all processes, objects and subjects, including the movement of funds, interaction with customers and suppliers, the activity and state of the vehicle fleet, management of current stocks. At the same time, all databases in the program have the same format, which makes it easier for the user to maintain them - the entire list of database participants is presented at the top, and a tab bar is organized at the bottom, which contains a detailed description of all parameters important for this database by its participant.

For a transport company, the state of its vehicle fleet is important - technical and operational, its loading with orders, deadlines, etc. To control its activities, a production schedule has been formed, where all transportation is planned within the framework of existing contracts and incoming transportation applications in the current mode. For each shipment, a specific transport is assigned, so you can get an idea of the efficiency of using each vehicle in the fleet, besides, the program will provide by the end of the period a separate report on all vehicles as a whole and separately, dividing them into tractors and trailers. This base is also responsible for overseeing maintenance - these periods are planned in advance and marked on the graph in red to attract the attention of logisticians when planning new flights.

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

Who is the developer?

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

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The program also forms a database for vehicles on the balance sheet of the enterprise, dividing them into tractors and trailers in order to keep track of each one.

In the transport database, for each of them, all the flights performed, repair work and replacement of spare parts are listed, technical characteristics, the period of registration documents are indicated.

A similar database has been formed for drivers, which also lists all the flights performed, the results of medical examinations, qualifications, length of service and the term of the driver's license are indicated.

The program forms a client base, where it records all contacts with clients, keeping the history of relationships, a work plan drawn up, all sent mailing texts.

Regular relations with clients are supported by advertising and newsletters sent in different formats depending on the occasion - mass, personal, group.

The mailing report is generated by the program at the end of each period and assesses their effectiveness by the number of requests received, new orders, and the received profit.

The program generates a product line listing all commodity items, including spare parts that have their own number, trade characteristics for quick search.

The movement of goods and cargo is recorded by waybills, they are compiled automatically - it is enough to indicate an individual parameter, quantity, basis for movement.

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If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!

Program of accounting of transport enterprise