Rating: 4.9. Number of organizations: 907

Countries: All
Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

System for a transport company

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Program screenshot

The system for a transport company is an automation program "Universal Accounting System", thanks to which the transport company receives accounting procedures in automatic mode, which is accompanied by an increase in the efficiency of accounting and the entire transport company as a whole. At the same time, accounting in a transport company becomes more efficient precisely due to the absence of a human factor in its work, which is why the procedures carried out are distinguished by high accuracy and speed, as well as the completeness of the coverage of the data to be accounted for, through the subordination of each other established by the system between them, which is additionally excludes falling into the system of false information. The efficiency of the transport company itself is increased by reducing labor costs, since a lot of responsibilities are now performed by an automated accounting system, and not by employees, by increasing the speed of work processes by accelerating information exchange between structural divisions and data processing.

The accounting system in a transport company has a simple menu and consists of three sections, which are called Directories, Modules, Reports and have the same internal structure and headings. Each of the sections performs its own tasks in organizing and maintaining records, establishing control over a transport company, or rather, over its costs, means of production, personnel and the formation of profits, which is the goal of any business. The activity of the accounting system in a transport company begins with loading the initial information into the Directories block, on its basis the rules of work processes are determined, and the information itself contains information about all tangible and intangible assets that distinguish the transport company from all others that provide similar services in the transportation market.

By the way, the accounting system in a transport company is a universal system, in a word, it can be installed in any transport company, regardless of the scale and scope of activity, but for each of them the system will have individual parameters based on the distinctive features of a particular transport company. One and the same system cannot be transferred from one company to another, this is exactly what we are talking about.

The system for a transport company in the References section also contains an industry-specific regulatory and reference base, on the basis of information from which, containing norms and requirements for each transportation operation, it calculates work operations, which makes it possible for the system to automatically conduct all calculations, including the cost of flights and payment for work. Setting up the production process, costing, accounting is carried out in the system for the transport company during the first working session, after which access to the Directories is closed and the information posted in this section is used for informational and reference purposes, although all data posted here is actively involved in all working operations including calculations.

The Modules section ensures the conduct of operational activities in the system - registration of work results, formation of documents, input of user data, control over execution is in progress. This is the only section available to employees of a transport company for adding primary, current information to the accounting system after the operation is completed, therefore, electronic working logs of users are stored here, which the management regularly reviews for compliance of the posted information with the real state of transportation work.

In the third section, the system analyzes the results obtained in operating activities and demonstrates the dynamics of their changes over previous periods, showing the growth and fall trends of various indicators - production, economic, financial. This analysis allows you to immediately establish the factors of influence on each indicator - positive and negative, to work on errors and make corrections to the current processes in order to optimize them according to the best conditions of management identified thanks to the analysis.

The system forms a database where the accounting of all points of activity is organized, while the main base is the transport one, where the entire vehicle fleet is presented, divided into tractors and trailers, for each half, complete information is collected, including a list of registration documents and their validity periods, technical characteristics (mileage , year of manufacture, make and model, carrying capacity, speed), history of all technical inspections and maintenance by dates and types of work performed, including replacement of spare parts, and a list of "good deeds" - a description of the routes performed, indicating the mileage, fuel consumption, dimensions and the weight of the transported cargo, the actual costs incurred, deviations from the planned indicators. Such a database makes it possible to objectively assess the degree of involvement of a given vehicle in the production process, its efficiency in comparison with other machines, to clarify the next maintenance periods, the need to exchange documents, which the accounting system warns about, by the way, automatically and in advance.

The program of the transport company, along with the processes associated with the transportation of goods and the calculation of routes, organizes high-quality warehouse accounting using modern warehouse equipment.

Who is the developer?

Transport and logistics companies in order to improve their business can start to apply accounting in the transport organization using an automated computer program.

accounting of a transport company increases the productivity of personnel, allowing you to identify the most productive personnel, encouraging these employees.

Automation of a transport company is not only a tool for keeping records of vehicles and drivers, but also many reports that are useful to the management and employees of the company.

Accounting in the transport company compiles up-to-date information on the remnants of fuels and lubricants, spare parts for transport and other important points.

The program for the transport company conducts the formation of requests for transportation, plans routes, and also calculates costs, taking into account many different factors.

Accounting for vehicles and drivers generates a personal card for the driver or any other employee, with the ability to attach documents, photos for the convenience of accounting and the personnel department.

The program for transport documents generates waybills and other necessary documentation for the operation of the company.

The transport company program takes into account such important indicators as: parking costs, fuel indicators and others.

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Accounting of transport documents using the application for managing a transport company is formed in a matter of seconds, reducing the time spent on simple daily tasks of employees.

The system for the transport company generates a production schedule, where a work plan is drawn up for each transport and the period of its next maintenance is indicated.

When you click on the selected period, a window opens, in which information about the planned works for the transport on the route or repair work in the car service will be presented.

Such a production schedule allows you to assess the degree of use of transport as a whole and separately for each unit, to monitor the current state of its work and timing.

The production schedule includes the scope of work, according to the existing contracts, new orders for transportation from attracted customers are added to it as it arrives.

To register new orders, a corresponding database is formed, where all customer requests are saved, including requests for calculating the cost, applications have statuses and colors.

The status of the application and the color assigned to it allow you to visually control the readiness of the order, their change occurs automatically - based on the information entering the system.

Information on transportation is entered into the system by its direct executors - coordinators, repairmen, drivers, technicians who are involved for operational information.

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If you have special software requirements, order custom development. Then you won’t have to adapt to the program, but the program will be adjusted to your business processes!

System for a transport company