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Group of programs: Business automation
Gasoline consumption accounting
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Accounting for gasoline consumption must be organized in each transport organization and organized correctly - according to the approved norms for gasoline consumption by a specific transport unit and the reflection of this consumption in the costs of the transport organization, we apologize for the pun. Gasoline is one of the main items of consumption in transport, accounting for its consumption can be kept using waybills, which allows you to ration gasoline consumption in proportion to the vehicle mileage, since the waybill is the primary document where the mileage is determined. Gasoline consumption in a transport organization can be regulated by its management or according to the basic consumption rates officially recommended for each specific brand, model, etc.
In any case, this will be taking into account the standard gasoline consumption, since the consumption will be determined taking into account the mileage and the established consumption rate. The mileage is easy to determine from the content of the waybill, where the speedometer readings at the beginning and end of the route are recorded. To take into account the actual consumption in the waybills, columns can be presented where the volumes of gasoline in the tank are reflected - how much gasoline was dispensed and how much is left. Of course, at the time of receipt of a new batch of gasoline, the fuel tank could not be empty, but those residues were already documented, so the accounting remains correct, the "Universal Accounting System" software summarizes all the fuel receipts into the tank and the registered residues in it, providing the accounting department with the final indicators ...
There are forms of waybills, where columns for reflecting the movement of gasoline by its presence in the tanks are not presented, the choice of the format remains with the transport organization, while the described control program contains any forms. Automated control of gasoline consumption provides details on its consumption each reporting period and allows you to clarify the amount of gasoline in the warehouse at any time - the accounting and control program will independently calculate the current balances and inform the responsible persons about them. From the foregoing it follows that it is convenient to keep track of gasoline according to waybills - according to the normative or actual write-off, therefore, there is a connection between the waybill and accounting for gasoline turnover.
This control program performs many different functions, freeing the staff of the transport organization from routine procedures, reducing labor costs and increasing its efficiency by increasing labor productivity, accelerating information exchange and, consequently, the processes themselves, which will invariably lead to increased profits. Automation of a transport organization is one of the optimization methods, and the least costly in comparison with the obtained effect.
The control program consists of three main blocks - Modules, Directories, Reports, functionally different, but at the same time practically the same in terms of their internal structure and headings. This is the advantage of the control program - all documents in it have the same format for data entry, although their form and purpose are different, all databases have the same structure in the presentation of information and the same data management tools, although their content and classification are different, all operations are performed according to the same algorithm, so the user, even an inexperienced one, will not be confused when switching from one type of work to another.
The References block is positioned in the control program as a tuning one, since the regulations of the processes, accounting and control procedures are determined here, accounting methods and calculation methods are selected, on the basis of which, in fact, all these procedures will be carried out, there is a calculation of working operations, taking into account which they will go calculations in automatic mode. Here you can find strategic data about the transport organization, including its assets, structural divisions, staffing, etc. The Modules block in the control program is an operational one, designed to register current information, organize operational control over the work of personnel and the state of work processes, maintain accounting and calculation procedures, and complete all documentation. This is a user workstation in the automated control system, then the other two blocks are not available for data entry - Directories are filled once when the control system is first started, and the third block, Reports, provides ready-to-use statistical reports and reports with an analysis of the activities of a transport organization in all its manifestations ...
This is another advantage of the monitoring program - the assessment of the operation of the enterprise and its structural analysis, since similar products from this price category do not provide this opportunity. Reports are a convenient and useful tool in management accounting, improving its quality, and also optimizing financial accounting, providing details of expenses and income, identifying among them those that are inappropriate and / or unproductive in the first case and make the greatest contribution to the formation of profit in the second case. ...
The program for accounting of fuels and lubricants will allow you to track the consumption of fuel and fuels and lubricants in a courier company, or a delivery service.
Your company can greatly optimize the cost of fuels and lubricants and fuel by conducting electronic accounting of the movement of waybills using the USU program.
The program for filling out waybills allows you to automate the preparation of documentation in the company, thanks to the automatic loading of information from the database.
Who is the developer?
Akulov Nikolay
Expert and chief programmer who participated in the design and development of this software.
2024-05-18
Video of gasoline consumption accounting
The program for accounting waybills is required in any transport organization, because with its help you can speed up the execution of reporting.
To account for fuels and lubricants and fuel in any organization, you will need a waybill program with advanced reporting and functionality.
The program for fuel accounting will allow you to collect information on fuel and lubricants spent and analyze costs.
It is much easier to keep track of fuel consumption with the USU software package, thanks to full accounting for all routes and drivers.
Accounting of waybills can be carried out quickly and without problems with modern USU software.
Any logistics company needs to account for gasoline and fuels and lubricants using modern computer systems that will provide flexible reporting.
The program for waybills is available for free on the USU website and is ideal for acquaintance, has a convenient design and many functions.
The program for accounting of fuels and lubricants can be customized to the specific requirements of the organization, which will help to increase the accuracy of reports.
You can keep track of fuel on routes using the program for waybills from the USU company.
The program for recording waybills will allow you to collect information on costs on the routes of vehicles, receiving information on the spent fuel and other fuels and lubricants.
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The program for accounting waybills allows you to display up-to-date information on the consumption of fuels and lubricants and fuel by the company's transport.
The program for the formation of waybills allows you to prepare reports within the framework of the general financial plan of the company, as well as track expenses along the routes at the moment.
For registration and accounting of waybills in logistics, the fuel and lubricants program, which has a convenient reporting system, will help.
Make the accounting of waybills and fuel and lubricants easier with a modern program from the Universal Accounting System, which will allow you to organize the operation of transport and optimize costs.
It is easy and simple to register drivers with the help of modern software, and thanks to the reporting system, you can identify both the most effective employees and reward them, as well as the least useful ones.
The installation of the automated accounting system is carried out by the employees of the USU, they use a remote method of controlling the customer's computers via the Internet connection.
For a visual acquaintance with the software, the developer's website usu.kz has a free demo version, you can download and test it yourself.
After installing the software, a small seminar is offered for users to master its capabilities, according to the number of licenses purchased by the company.
The software has a simple interface and easy navigation, which allows users to quickly master it for users of working specialties who do not have skills and experience.
Attracting users of working specialties to work allows you to receive timely information on transportation, gasoline consumption, and other information necessary for work.
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To buy the program, just call or write to us. Our specialists will agree with you on the appropriate software configuration, prepare a contract and an invoice for payment.
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Gasoline consumption accounting
The faster the information enters the automated accounting system, the faster the response of the management staff to the occurrence of an abnormal working situation will be.
The formation of the nomenclature range, which lists all the commodity items with which the company works, is accompanied by their classification according to generally accepted categories.
Classification of commodity items speeds up the process of drawing up invoices, all items have their own stock number and commodity characteristics, including barcode, brand.
Drawing up invoices and other specifications reflects the movement of inventories, the invoices themselves form the corresponding database and are divided in it by status.
The formation of a database of counterparties helps to establish work with suppliers and customers, streamline interaction with them, draw up a work plan with each, and save history.
The accounting system provides for the separation of user rights, each has his own personal login and password, which protects him, his information space and his documents.
User activities will be carried out under the full control of the management, who has the right to free access to documents, and uses the audit function to speed up the procedure.
User information is marked with their logins, such personalization of information gives rise to self-awareness and personal responsibility for the accuracy of the added information.
The software independently makes all calculations, including the cost of transportation, gasoline consumption (actual and standard), and calculates wages for everyone.
All documents of the enterprise are generated by the specified date in automatic mode, the accuracy of their compilation and full compliance with the purpose and requirements are guaranteed.