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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Waybill of fuels and lubricants accounting

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In transport, logistics companies, the waybill for accounting for fuels and lubricants refers to those basic documents, without which it will not be possible to build competent control over the work of transport, which is on the balance sheet of the enterprise and is used to provide transportation services or for personal, production needs. Fuel and fuels and lubricants are among the main expenditure items and due to the specifics of remote use, monitoring is complicated, so managers try to pay as much attention to this issue as possible, aiming to reduce costs. Only if there is regular control in comparison with the planned volumes will it be possible to optimize the company's spending, contributing to the rational allocation of resources. Accounting for fuels and lubricants is necessary not only for business in the provision of transport services, but also in the manufacturing and trade sector, where it is impossible to do without moving material assets by means of cars, therefore, the issue of keeping waybills is relevant for them. In international standards, the format of the waybill implies confirmation of the fact of a trip for the purpose of transporting cargo and the amount of gasoline consumed, calculations are made on its basis and tax reporting is carried out, therefore, inaccuracies are unacceptable. All travel documentation should be stored in a separate journal, in accordance with established standards. Depending on the line of business, the forms may differ, but in essence they should reflect the real state of affairs in terms of costs for each flight, which can be estimated from the reporting. Like any other document flow, the preparation of route sheets and travel forms for accounting for fuels and lubricants is a very laborious task. Especially if you imagine how many logisticians have to make requests per day, taking into account the type of vehicle, its technical parameters and other features, which are not always taken into account, which negatively affects the calculations. A logical way out of this situation can be the introduction of specialized software platforms that will lead to the automation of any processes.

With the introduction of automated cards for accounting for fuel resources, it will be more productive to regulate the consumption of fuels and lubricants in a certain period. This approach will provide accurate information on the consumption of inventory for each vehicle. So one of the many configurations of the "Universal Accounting System" is business automation in the field of logistics, since it focuses on the functionality of solving problems of calculating associated costs and the formation of documentation of the required sample. The system will provide full control over fuel, its movement with subsequent analysis of processes and their output in reports. Despite the fact that this is a highly specialized program, it is not difficult; even novice users can master it in the shortest possible time. Employees of the company will be able to fulfill their duties much faster and better, form and fill in waybills, route sheets, while simultaneously monitoring the implementation of current applications. The software organizes full-fledged information support, when each position has its place in the common base, thereby creating effective catalogs that simplify the search and work of personnel. Carrying out activities using electronic algorithms is no more difficult than working with text, spreadsheet editors, and the result will be much better. So, in order to register the waybill, you just need to select the appropriate template and from the drop-down menu of the menu suitable for the specific conditions of the entry. Thanks to the multi-user mode, to take advantage of all the advantages and functions of the program, employees will be able to simultaneously and without loss of speed carry out their duties. The software will take over the preliminary calculation of fuel and lubricants and will help in planning the firm's budget.

The formation of a petrol record card for each car must be done without fail, since this is a source of monitoring for the availability of various resources in the organization. All units of the vehicle fleet will be under constant control of software algorithms, this also applies to their working condition, the timeliness of the passage of preventive and repair procedures. A schedule is created for carrying out certain works, a message is preliminarily displayed on the user's screen, which is responsible for setting the machines for inspection. The platform organizes not only waybills for fuel and lubricants, but also allows the management to evaluate production capacity using specialized reporting tools. Any operation will become transparent, and the specialists responsible for this will be able to track them and receive customized notifications when deviations from the normative indicators are detected. The system also organizes warehouse control for stocks of parts and fuel resources, thereby facilitating subsequent inventory. As the material assets are completed, a message is generated in the program about the need to purchase a new batch and it is proposed to draw up an application. With regard to applications for the transportation of goods and materials, when they are created, the entire package of accompanying documentation, a waybill is formed, which reduces the period of sending the car on the flight. The limit on gasoline and cash for other expenses is also prescribed there. At the end of the work shift, the driver hands over the papers and on the basis of the resulting difference, the remainder of the diesel engine and the consumption rate are determined. Thanks to this approach to expenses, it will be possible to qualitatively control the work of employees and comply with the rules. Also, to assess the productivity of departments and personnel of the company, an audit option is provided, when criteria for evaluating each of them are displayed in a special report.

Our software development will one hundred percent cope with the maintenance of documentation on fuels and lubricants, thereby fully replacing many disparate applications. An integrated approach to automation makes it possible, using one platform, to solve the whole range of tasks related to the organization of logistics services. This option will not only help to collect all the information together, but also save money on the purchase of software licenses. Transfer of management and control of internal processes in transport organizations to software configurations will allow reaching new heights much faster than using outdated methods.

The program for the formation of waybills allows you to prepare reports within the framework of the general financial plan of the company, as well as track expenses along the routes at the moment.

The program for accounting of fuels and lubricants can be customized to the specific requirements of the organization, which will help to increase the accuracy of reports.

The program for accounting of fuels and lubricants will allow you to track the consumption of fuel and fuels and lubricants in a courier company, or a delivery service.

The program for filling out waybills allows you to automate the preparation of documentation in the company, thanks to the automatic loading of information from the database.

The program for waybills is available for free on the USU website and is ideal for acquaintance, has a convenient design and many functions.

Who is the developer?

Make the accounting of waybills and fuel and lubricants easier with a modern program from the Universal Accounting System, which will allow you to organize the operation of transport and optimize costs.

For registration and accounting of waybills in logistics, the fuel and lubricants program, which has a convenient reporting system, will help.

You can keep track of fuel on routes using the program for waybills from the USU company.

The program for accounting waybills is required in any transport organization, because with its help you can speed up the execution of reporting.

Any logistics company needs to account for gasoline and fuels and lubricants using modern computer systems that will provide flexible reporting.

Your company can greatly optimize the cost of fuels and lubricants and fuel by conducting electronic accounting of the movement of waybills using the USU program.

The program for fuel accounting will allow you to collect information on fuel and lubricants spent and analyze costs.

Accounting of waybills can be carried out quickly and without problems with modern USU software.

The program for recording waybills will allow you to collect information on costs on the routes of vehicles, receiving information on the spent fuel and other fuels and lubricants.

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It is easy and simple to register drivers with the help of modern software, and thanks to the reporting system, you can identify both the most effective employees and reward them, as well as the least useful ones.

The program for accounting waybills allows you to display up-to-date information on the consumption of fuels and lubricants and fuel by the company's transport.

It is much easier to keep track of fuel consumption with the USU software package, thanks to full accounting for all routes and drivers.

To account for fuels and lubricants and fuel in any organization, you will need a waybill program with advanced reporting and functionality.

The software has a convenient menu structure, any user can understand it in a few days of active use, with preliminary training.

Automation of calculations for the consumption of fuels and lubricants will ensure correct accounting for all parameters, with the display of data in the accounting documentation.

Thanks to the implementation of the software, it will become much easier to maintain the organization's document flow, form waybills, acts, contracts based on standardized templates.

Coordination of deliveries is carried out in real time, with monitoring of the distance traveled at all control points.

The management team is given the opportunity to assess the productivity of each employee, how effectively they perform the assigned tasks.

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Waybill of fuels and lubricants accounting