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Operating system: Windows, Android, macOS
Group of programs: Business automation

Software USU

Automation of optics

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  Who is the developer?

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Automation of optics is carried out in the USU Software, which is installed on digital devices with a Windows operating system by our employees, carrying out work remotely via an Internet connection. Due to automation, optics gains such advantages as efficient accounting in real-time, reducing labour costs and, accordingly, personnel costs, accelerating information exchange and with it increasing the speed of work processes, which together leads to an increase in sales and, consequently, profits.

Optics, the automation of which has already been carried out, is reaching a higher quality level in the organization of its activities and customer service, which is attractive from the point of view of customer focus since today's client wants, first, the quality of both work and service, minimum time costs and maximum attention to your person. The optics automation provides the whole range of what is desired for a low fee - the cost of the automation program, which is rather symbolic in comparison with the preferences received from it. Optics can be viewed as a medical institution since there are patients, medical records, medical equipment, and as a store since there is a sale of goods for medical purposes. This means that a client base and a nomenclature should function in optics, where we consider both patients and buyers as clients. We include in the nomenclature all products that are to be sold, and internal use when receiving patients, and to ensure the functioning of administrative resources in the automation program.

Optics operates at the junction of two industries. Therefore, the automation of optics provides control over the activities of different employees - medical personnel, administrators, sales managers, and warehouse workers since all the operations they carry out are within the competence of automation, which reflects them as the cumulative state of the production process. Informatization of optics is of the same importance as for any other company. It is the speed and accuracy of operations, timely information, replacement of manual labour with a more convenient format - electronic, regulations of the implementation of processes and procedures in terms of time and volume of work, automatic control over the deadline, and quality of workmanship and, most importantly, saving working time, which is considered one of the most valuable resources today.

Who is the developer?

Automation should be viewed, on the one hand, as a transition to a new business state that guarantees previously unrealistic financial results, and on the other hand, as a convenient and economical format of work. With automation, the optics receives easily accessible information about each patient, past visits, the prescribed course of treatment, and prescriptions of glasses. These data are now stored in an electronic medical record, available to the doctor to whom the client made an appointment and make it possible to get acquainted with the patient's condition in advance, which reduces the time of appointment since there is a substantive discussion and examination of the patient. At the same time, the doctor also enters observations and remarks in an electronic document, where individual fields will already be filled with the necessary information downloaded from the electronic medical record, and which is saved as its continuation.

It should be said that all electronic forms in the optics prepared by the automation program, which has a unified format - the same principle of data distribution over the structure of the document and a single algorithm for their input, which allows the medical staff not to ‘bother’ when working in different forms and easily move from filling out one to another, while the forms and information in them are interrelated, if we are talking about the same client or disease, so they are partially ready to fill with content. This saves the time of both the specialist and the patient of the optics, increasing the level of service.

Optics automation optimizes the work with the product - with its assortment, accounting, replenishment. From now on, sales are made through a special form - a sales window, where the patient and purchase are registered, its cost and discount, if any, as well as the employee who issued the sale. As soon as the purchase is paid for, automation immediately registers the receipt of money to the appropriate account, note this fact in the client's personal file, write down the commission from the sale to the manager's account, and write off the sold goods from the warehouse of the optics.

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To maintain all these operations, the program of the automation of optics spends a fraction of a second, which is impossible to notice. Therefore, accounting and calculations are carried out in real-time. In fact, this is how it works. Any change in an automated system leads to an instant recalculation of all indicators associated with it, directly or indirectly, changing the current state of the workflow, therefore, considering the work of users who regularly add data to the system, its state at every moment time is different and corresponds to the request time.

Since we are talking about the automation of optics, which still works not only as a store but also fulfils orders, then we should also describe in more detail about this form of activity under the control of an automated system. A special database was compiled in the automation program, containing all applications for the manufacture of glasses received from customers, while the selection of frames, measurement of vision, and prepayment were made. The automated system conducts all calculations independently according to the official calculation methods embedded in the regulatory and reference base, which helps the enterprise to normalize the activities of personnel and evaluate each operation it performs by setting up the calculation that is performed when the automation program is first launched into operation.

Among the automatic calculations, not only the calculation of the cost of the order, considering the price of frames, lenses, and laboratory work, but also the calculation of its cost, according to the price list, which is used for a given client since everyone can have personal price lists, which is defined in the contract of the provision of services and provided as a reward for the highest activity among the rest. Such calculations include the automatic accrual of monthly piece-rate remuneration to users, considering the amount of work that was not only completed but also recorded in their work logs posted in the automation system of the optics. True, there is one condition here - if the task is ready, but not marked in the journal, it means that it is not subject to payment, this immediately increases the activity of the staff in filling out electronic forms, providing the automation system with such necessary primary data.

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Automation of optics